2ae826e7-48a5-4444-b84b-93f4c5276e3a
397564
Άδεια ίδρυσης και λειτουργίας μονάδων Παιδικής Προστασίας και Φροντίδας (ΜοΠΠ)
At a glance
Points of service
Points of Single Contact (ΚΕΠ – EKE), Regions, Social Welfare Directorate of the Region of the place of establishment
Number of required documents
Description
The procedure refers to the issuance of a Licence for the establishment and operation of Child Protection and Care Units and is addressed to Legal Persons under Private Law of non-profit nature, which meet the appropriate requirements.
Basic information
Competent body
MINISTRY OF SOCIAL COHESION AND THE FAMILY
Authority/Public body’s Unit responsible for the institutional framework of the procedure
Service / organizational unit of a authority entity
Social Welfare Directorate of the Region of the place of establishment
Application
Application Type
Application
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities under private law
Title
Application of the legal representative of the Legal Entity under Private Law
Notes:
The application includes: the details of the legal representative of the legal entity, the name, the registered office, the capacity as it results from the application of articles 2 and 6 of the Joint Ministerial Decision No. 40494/11-05-2022 (B 2302), as amended by No. 49339/18-05-2023 (B 3289), as well as the distinctive title of the Child Protection Unit.
What you will need
Means of authentication, identification and signature
Identification document, Identification with TAXISnet codes
Related
Means of redress or appeal:
Other
Administrative appeal / Objection
Rules concerning a lack of reply from the competent authority and the legal consequences for the use:
If the above deadline expires without action, the application is deemed to have been tacitly accepted and the licence has been issued, in accordance with par. 4 of Article 14 of Law No. 3844/2010 (OFFICIAL GAZETTE 63/A/3-5-2010). In the aforementioned case of tacit approval, the applicant may request a certificate from the administrative authority responsible for issuing the licence, in accordance with par. 4 of Article 10 of Law No. 3230/2004 (OFFICIAL GAZETTE 44/A/11-2-2004).
Output & Results
Output
Administrative Act, Decision, Document Production
Other information
Official title
Issuance of a Licence for the Establishment and Operation of Child Protection and Care Units
Languages supported
Greek, English
Ways of provision
Establishment
Categories
Trigger (submission method)
Application (digital), Application (handwritten)
N1
,,
1
Company law
Establishment of a business ("sole proprietorship", "partnership")
- For company formation see the link below
No
No
2
Possession of passwords to enter software
The applicant must be a TAXISnet credentials holder
No
No
3
Administrative
Feasibility approval:
The entity concerned submits to the relevant Regional Unit a Feasibility Study for the establishment of the MOP, setting out the reasons why its operation is necessary, in particular by documenting that the need for its operation in the proposed location cannot be met by existing services.
The Feasibility Study shall include, inter alia: a description of the location and site of the establishment, the intended number of children in relation to the need for the creation of a new Child Care Unit, a viability report, as well as any other element deemed important by the Entity.
The competent Directorate of the Regional Unit issues an opinion thereon and forwards the file to the Directorate for Child and Family Protection of the Ministry of Labour and Social Affairs for the issuance of a Feasibility Approval for the establishment of the Unit.
No
No
4
Urban planning
The Unit must meet the following site suitability requirements:
α) The Unit shall be located within urban areas.
(b) Access to the site shall be provided by an asphalted road within a town or village planning area.
c) The buildings on the plot must be legally existing, in accordance with paragraph 1 of Article 23 of Law No. 4067/2012.
No
No
5
Technical
The Unit is required to meet the following building specifications:
The building housing the Child Care Unit shall be subject to the following provisions:
I. the building regulations in force or, in the case of pre-existing buildings with a "Health and Social Welfare" use, the building regulations under which the building permit was issued and shall in any case be legally existing.
II. the Building Regulations for the category of use Health and Social Welfare
III. the Fire Protection Regulation in force for subcategory E1 of the Health and Social Welfare category, or, for buildings with a Health and Social Welfare use which existed before this Regulation, the Fire Protection Regulation in force at the time of issue of the building permit or the ad hoc applicable fire protection provisions.
IV. the requirements for adequate natural and artificial lighting, as well as ventilation of the premises, set by the relevant legislation.
No
No
6
Conditions for non-commission of criminal offenses
Copy of the criminal record of the legal representative of the legal person in the name of which the establishment and operation licence will be issued, and of the members of its Board of Directors, stating that they have not been irrevocably convicted of the offences listed in par. 1 of Article 7 of Law No. 4837/2021 (A 178) and to any sentence for a felony or for one of the misdemeanours of theft, embezzlement, fraud, extortion, forgery, slander, defamation, counterfeiting.
No
No
7
Administrative
The legal person should be registered in the National Register of Private Social Care Entities in accordance with paragraph 5(a), (b) of Article 7 of Law 4555/2017 (A'22).
No
No
1
Feasibility Approval
Rule
Feasibility Approval
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Legal entities under private law
Notes:
The feasibility approval is given in accordance with Article 3 of Joint Ministerial Decision No. 40494/2022 (B 2302), as amended by Joint Ministerial Decision No. 49339/18-05-2023 (B 3289).
Document submitted under requirements:
No
No
1127
2
Internal Operating Regulation
Regulation
Internal Operating Regulation
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Legal entities under private law
Document submitted under requirements:
No
No
5658
3
Confirmation of the spaces that are intended for main use by a private engineer (paragraph 8 of article 107 of Law 4495/2017), regarding:
- The legality of the building installations for the use in question and their compliance with the Building and Construction Regulations,
- The Buildings Fire Protection Regulation,
- the applicable general and specific planning provisions, as well as the building requirements of the specific legislation for the activity, as specified in Articles 6 and 7, according to the capacity and by age group.
- Specific reference shall be made to the adequacy of water supply, electricity, telephone and sewerage services.
The certificate from the engineer shall be accompanied by:
α) Copies of all public documents on compliance with the planning legislation (building permit, revision or update of building permit, approval of small-scale building works, decision of exemption from demolition, legalization permit, certificate of completion of the procedure of exemption from demolition, certificate of payment of 30% of the single special fine or any other relevant document).
b) Copies of approved floor plans of the premises where the activity is to be carried out. The copies of the approved floor plans are obtained either from the "e-adeies" building permit information system, or from the information system for the declaration of unauthorised buildings, or from the Building Departments paper archive, depending on the type of legal act (electronic or in paper form).
Certificate from town planning
Confirmation of the spaces that are intended for main use by a private engineer (paragraph 8 of article 107 of Law 4495/2017), regarding:
- The legality of the building installations for the use in question and their compliance with the Building and Construction Regulations,
- The Buildings Fire Protection Regulation,
- the applicable general and specific planning provisions, as well as the building requirements of the specific legislation for the activity, as specified in Articles 6 and 7, according to the capacity and by age group.
- Specific reference shall be made to the adequacy of water supply, electricity, telephone and sewerage services.
The certificate from the engineer shall be accompanied by:
α) Copies of all public documents on compliance with the planning legislation (building permit, revision or update of building permit, approval of small-scale building works, decision of exemption from demolition, legalization permit, certificate of completion of the procedure of exemption from demolition, certificate of payment of 30% of the single special fine or any other relevant document).
b) Copies of approved floor plans of the premises where the activity is to be carried out. The copies of the approved floor plans are obtained either from the "e-adeies" building permit information system, or from the information system for the declaration of unauthorised buildings, or from the Building Departments paper archive, depending on the type of legal act (electronic or in paper form).
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Legal entities under private law
Notes:
A topographical diagram of the plot (EΓΣA 87) showing the layout of the buildings (main and auxiliary) where the Child Care Unit will be housed.
Document submitted under requirements:
No
No
4558
4
Technical report of the engineer.
Drawings / studies by an engineer / architect
Technical report of the engineer.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Legal entities under private law
Notes:
Technical engineering report which has been prepared taking into account the number of children accommodated in the facility by age group and which, among other things, includes:
a. the full and detailed report on the fulfilment of the building requirements, as described in Articles 6 and 7, according to the capacity per age group of the Child Care Facility,
b. a description of the accessibility of the site and the emergency exits, with an attached sketch,
c. the possibility and adequacy of water supply, electricity, telephone connection and sewerage.
Document submitted under requirements:
No
No
5768
5
Emergency Response Plan.
Action / implementation plan
Emergency Response Plan.
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Legal entities under private law
Notes:
Emergency Response Plan approved by the competent Civil Protection Department of the relevant Municipality.
Document submitted under requirements:
No
No
7230
6
Solemn Declaration
Solemn Declaration
Solemn Declaration
Relevant link:
https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Legal entities under private law
Relevant Procedure:
Solemn declaration and electronic solemn declaration
Notes:
A solemn declaration by the legal representative of the legal person in the name of which the establishment and operating licence will be issued, stating that at the time of submission:
a. no criminal proceedings are pending against them and that no final or definitive conviction, which has not yet become irrevocable, is in force for the offences listed in par. 1 of Article 7 of Law No. 7. 4837/2021 (Α΄ 178),
b. they have not been deprived of their civil rights as a result of a conviction for any criminal offence,
c. they have not been placed under legal guardianship,
d. after being granted the establishment and operation licence, they will employ the staff required for the operation of the establishment,
e. as a security technician shall be appointed ..... (full name) .... with a Technical Chamber ID ...... (registration no.).... who, in accordance with Law No. 1568/1985 meets the requirements of a safety technician,
f. the requirements of Articles 5, 6 and 7 concerning the suitability of the land and buildings and the layout of the interiors are fulfilled.
Document submitted under requirements:
No
No
7320
7
Copy of a Criminal Register
Criminal Record Copy for General Use
Copy of a Criminal Register
Relevant link:
https://www.gov.gr/en/ipiresies/dikaiosune/poiniko-metroo/antigrapho-poinikou-metroou
Submission by:
Ex officio (manual)
Relevant Procedure:
Copy of Criminal Record
Notes:
A copy of the criminal record of the legal representative of the applicant, in the name of which the establishment and operation license will be issued, and of the members of its Board of Directors, stating that they have not been irrevocably convicted of the crimes listed in par. 1 of Article 7 of Law No. 4837/2021 (A 178) and to any sentence for a felony or for one of the misdemeanours of theft, embezzlement, fraud, extortion, forgery, slander, defamation, counterfeiting.
Document submitted under requirements:
No
No
4750
8
The procedure involves the issuance of an electronic solemn declaration by the person concerned, without the need to visit an administrative authority or Citizens Service Centre (KEP).
You can access the service of issuing the electronic solemn declaration in the following two (2) ways:
- a) with your personal web banking credentials at one of the available banks or
- b) with your personal TAXISnet credentials (after logging in once with your web banking credentials to confirm your mobile phone number).
You will then receive confirmation codes by SMS on your mobile phone.
The electronic solemn declaration that you will issue is legally equivalent to a sworn declaration bearing a genuine signature and you can either send it electronically or print it out and submit it to a public office. At the same time, the right of the citizen to physically sign the form of the Solemn Declaration under the Law 1599/86 (Article 8) and to submit it to a competent authority as a supporting document for their case is maintained.
Solemn Declaration
The procedure involves the issuance of an electronic solemn declaration by the person concerned, without the need to visit an administrative authority or Citizens Service Centre (KEP).
You can access the service of issuing the electronic solemn declaration in the following two (2) ways:
- a) with your personal web banking credentials at one of the available banks or
- b) with your personal TAXISnet credentials (after logging in once with your web banking credentials to confirm your mobile phone number).
You will then receive confirmation codes by SMS on your mobile phone.
The electronic solemn declaration that you will issue is legally equivalent to a sworn declaration bearing a genuine signature and you can either send it electronically or print it out and submit it to a public office. At the same time, the right of the citizen to physically sign the form of the Solemn Declaration under the Law 1599/86 (Article 8) and to submit it to a competent authority as a supporting document for their case is maintained.
Relevant link:
https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Legal entities under private law
Relevant Procedure:
Solemn declaration and electronic solemn declaration
Notes:
A solemn declaration by the members of the Board of Directors of the legal person stating that, at the time of submission, no criminal proceedings are pending against them and that there is no final or definitive conviction in force, which has not yet become irrevocable, for the offences listed in par. 1 of Article 7 of Law No. 4837/2021 (A 178). In the event of replacement or addition of a member of the Board of Directors, the aforementioned solemn declaration must be submitted to the licensing authority by the new member.
Document submitted under requirements:
No
No
7320
9
A certified copy of the articles of association of the legal person and its founding act.
Legal documents from legal entities
A certified copy of the articles of association of the legal person and its founding act.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
No
No
9338
10
Confirmation of the spaces that are intended for main use
Certificate
Confirmation of the spaces that are intended for main use
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Legal entities under private law
Notes:
Confirmation of the spaces that are intended for main use under item 3 of article 2 of the Building Regulation by a private engineer according to par. 8 of article 107 of Law No. 4495/2017 (Α΄ 167).
Document submitted under requirements:
No
No
9703
11
Building electronic record certificate
Certificate
Building electronic record certificate
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Legal entities under private law
Notes:
Certificate of electronic identification of a building according to article 52 of Law No. 4495/2017 (A 167) after the date of its entry into force.
Document submitted under requirements:
No
No
9703
12
Fire safety certificate
Certificate of Active Fire Protection
No
3804
13
Confirmation of land use.
Certificate
Confirmation of land use.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities under private law
Document submitted under requirements:
No
No
9703
14
Social Insurance Clearance
Social Security Clearance Certificate (eEFKA)
No
9447
15
Tax Clearance
Tax clearance certificate
No
3461
16
Certificate of registration of the operator in the National Register of Private Social Care Providers
Certification
Certificate of registration of the operator in the National Register of Private Social Care Providers
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Legal entities under private law
Notes:
Certificate of registration of the operator in the National Register of Private Social Care Providers, according to par. 5 (a), (b) of article 7 of Law No. 4455/2017 (Α 22)
Document submitted under requirements:
No
No
8619
Formal document
Απόφαση 25/VII
2012
2618
Β
Joint Ministerial Decision
Π1β/ΓΠ.οικ.123827
2011
2662
Β
Description
Simplification and inclusion in Citizen Service Centres operating as Points of Single Contact of procedures falling within the remit of the Ministry of Health and Social Solidarity.
Legal references
https://api.et.gr/apiFEK/2/2011/2662/pdf
Law
2345
1995
213
Α
Joint Ministerial Decision
Π1β/ Γ.Π.οικ.4866
2012
152
Β
Joint Ministerial Decision
Δ27/οικ.16952/707
2013
1327
Β
Joint Ministerial Decision
40494
2022
2302
Β
Law
4837
2021
178
Α
Description
Prevention and response to incidents of abuse and neglect of minors; the “Kypseli” Programme for upgrading the quality of services provided in infant, infant-and-toddler and childcare centres; provisions promoting foster care and adoption; the “Personal Assistant for Persons with Disabilities”; and other provisions.
Legal references
https://api.et.gr/apiLAW/1/2021/4837/pdf
Law
4921
2022
75
Α
Description
“Jobs Again”: Reorganisation of the Public Employment Service and digitisation of its services, upgrading workforce skills and labour-market needs assessment, and other provisions.
Legal references
https://api.et.gr/apiLAW/1/2022/4921/pdf
Joint Ministerial Decision
49339
2023
3289
Β
Description
Amendment of Joint Decision ref. 40494/03-05-2022 of the Deputy Ministers for Labour and Social Affairs and for Environment and Energy, “Conditions for the establishment and operation of Child Protection and Care Units by private-law, non-profit legal persons” (Series II, 2302).
Legal references
https://api.et.gr/apiFEK/2/2023/3289/pdf
1
Start of procedure
No
No
2
Submission of Application - Supporting Documents
Responsible for Implementation
Competent Office
Μethod of Implementation
Manual Action
Description
The interested party comes to the Protocol Office of the competent Directorate of the relevant Regional Unit and submits the Application - Solemn Declaration and the required Supporting Documents
Yes
No
3
Electronic submission of application and supporting documents
Responsible for Implementation
Software
Μethod of Implementation
Software action
Yes
No
4
Issuance of application protocol number - Forwarding of file
Responsible for Implementation
Competent Department
Μethod of Implementation
Manual Action
Description
The Protocol Department employee provides the protocol number to the interested party and forwards the Application - Solemn Declaration and the file of Supporting Documents - Forms to the competent Department of the Regional Unit.
No
No
5
Check of completeness of supporting documents
Responsible for Implementation
Competent Department
Μethod of Implementation
Manual Action
Description
The Department employee receives the File and checks the Supporting Documents - Forms submitted as to their completeness.
If it is found that any of the supporting documents is missing, the employee informs the interested party to submit them.
No
No
6
Check of correctness of supporting documents
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
The Department employee checks the supporting documents as to their correctness
No
No
7
Forwarding of supporting documents to the Building Suitability Committee
Responsible for Implementation
Competent Department
Μethod of Implementation
Manual Action
Description
The Department employee forwards the building plans/studies to the competent Suitability Committee
No
No
8
Checking of plans / studies - Drafting of recommendation
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Suitability Committee examines whether the Unit meets the establishment and operation specifications provided for by the legislation in force and drafts a recommendation.
No
No
9
Conduct of on-site inspection
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Suitability Committee conducts an on-site inspection at the unit's facility
No
No
10
Drafting of report for granting licence
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Suitability Committee drafts a report for granting the licence and forwards it to the competent Department
No
No
11
Drafting of recommendation
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
The Department employee drafts a recommendation for granting the licence and forwards it to the Head of Department
No
No
12
Signing of recommendation by Head of Department
Responsible for Implementation
Responsible Head of Department
Μethod of Implementation
Signature
Description
The Head of Department signs the recommendation and forwards it for signature to the Head of the Directorate
No
No
13
Signing of recommendation by the Director
Responsible for Implementation
Competent Director
Μethod of Implementation
Signature
Description
The Head of the Directorate signs the recommendation and forwards it for signature to the Head of the General Directorate
No
No
14
Signing of recommendation by the General Director
Responsible for Implementation
Competent General Director
Μethod of Implementation
Signature
Description
The Head of the General Directorate signs the recommendation and forwards it for signature to the General Secretary of the Regional Unit.
No
No
15
Signing of recommendation by the General Secretary of the Regional Unit
Responsible for Implementation
Competent Secretary General
Μethod of Implementation
Signature
Description
The General Secretary of the Regional Unit signs the recommendation and forwards it for signature to the Deputy Regional Governor
No
No
16
Signing of recommendation by the Deputy Regional Governor
Responsible for Implementation
Other
Μethod of Implementation
Signature
Description
The Deputy Regional Governor signs the recommendation and forwards it for signature to the Regional Governor
No
No
17
Signing of Licence
Responsible for Implementation
Other
Μethod of Implementation
Signature
Description
The Regional Governor signs the licence and forwards it to the Department so that it may inform the interested party to collect it
No
Yes
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