Solemn declaration and electronic solemn declaration

From National Registry of Administrative Public Services



C2246a5a-d934-47f0-9368-9f24d2d6ec7d 265882 Υπεύθυνη δήλωση και ηλεκτρονική υπεύθυνη δήλωση

At a glance

Points of service

KEP (ΚΕΠ), Regions, Decentralized Administrations, Municipalities

Digital provision points

    Number of required documents

    0

    Fees

    0.00

    Estimated time

    20 minutes

    Estimated Time (Digitally)

    20 minutes

    Description

    The procedure involves the interested party issuing an electronic solemn declaration without needing to visit an administrative authority or a Citizens’ Service Centre (KEP).

    You can access the service for issuing an online solemn declaration in the following two (2) ways: a) using your personal web banking codes for one of the available banks or b) using your personal TAXISnet passwords (after logging in once with your web banking codes to confirm your mobile phone number). You will then receive confirmation codes by SMS on your mobile phone.

    The electronic solemn declaration that you will issue is legally equivalent to a solemn declaration bearing an authentic signature and you can either send it electronically or print it out and submit it to a public authority. At the same time, the citizen’s right to physically sign the Solemn Declaration pursuant to Article 8 of Law 1599/86 and to submit it to a competent authority, as a supporting document, remains.

    Basic information

    Related links

    Competent body

    MINISTRY OF DIGITAL GOVERNANCE

    Authority/Public body’s Unit responsible for the institutional framework of the procedure

    ,

    Notes

    Ways to send the electronic solemn declaration

    - by email with the relevant link. - by text message with the relevant link. - by local storage and printing the file.

    - uploading to the Citizens Counter at gov.gr.

    Provided to

    Last update

    Application




    What you will need

    Means of authentication, identification and signature

    Identification with TAXISnet codes

      Print

      Requirements

        Fees

          Related




          Output & Results

          Output

          Digital document production, Document Production

          Steps

            Digital steps

              Other information

              Alternative titles

              Solemn declaration pursuant to Article 8 of Law 1599/86

              Official title

              Responsible statement and electronically responsible statement (e-dilosi)


              Legislation

                Categories

                Τype of procedure

                Trigger

                Applied for

                Trigger (submission method)

                Application (digital), Application (handwritten)

                Type

                Outgoing

                ,


              • 1 Possession of passwords to enter software Personal passwords for Taxisnet (online procedure).

                No No

              • 2 Possession of passwords to enter software Personal passwords for web banking (online procedure).

                Alternative condition of 1

                Yes Yes

              • 3 Certification Certified mobile phone number from a Greek mobile telecommunications services provider in the National Notification Center (NNC)

                No No

              • 4 Certification Certified mobile phone number from a Greek financial institution (bank).

                Yes Yes

              • Law 27 4727 2020 184 Α

                Description Documents issued by gov.gr bear a unique identification number and an advanced electronic seal of the Ministry of Digital Governance and are accepted by all public and private sector entities, as well as by natural or legal persons or legal entities: a) As electronic documents distributed using Information and Communication Technologies (ICT), without an electronic signature or other electronic seal being required and having the same validity as an original document. b) As paper documents, if printed from the Single Digital Portal of Public Administration web application, without any further formalities or validation procedure and having the same validity as a copy.

                Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20200100184

              • Regulatory Act 27 2020 68 Α

                Description A solemn declaration drawn up through the Single Digital Portal of Public Administration has the same validity, both in electronic and paper form, as a document bearing a certificate of authentic signature under Article 11 of Law 2690/1999 (Α 45). The date indicated on the advanced or approved electronic seal of the Ministry of Digital Governance corresponds to the date of issue of the electronic solemn declaration. For the purposes of the previous subparagraph, the electronic solemn declaration, both as an electronic and paper document, shall is document with a definite date.

                Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20200100068

              • Circular 2020

                Description It is stressed that neither validation of the printed solemn declaration, nor authorization nor attestation of the users authentic signature, is required in any case, as the authentication described above, which took place prior to the document being drawn up, is equivalent, pursuant to Article 27 of the Legislative Decree dated 20.03.2020 (A 68), to an authenticated signature as the latter is defined in Article 11 of Law 2690/1999 (Α 45).

                Legal references https://diavgeia.gov.gr/doc/%CE%A97%CE%96%CE%A846%CE%9C%CE%A4%CE%9B%CE%A0-%CE%A1%CE%A5%CE%A6?inline=true

                ΑΔΑ OZP46MTP-RYP

              • Law 8 1599 1986 75 Α

                Description With reference to the solemn declaration.

                Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=19860100075

              • Ministerial Decision 18368 2002 1276 Β

                Description Determination of the type and content of the solemn declaration pursuant to Article 8 of Law 1599/86.

                Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20020201276

              • 1 Acquire the solemn declaration form on paper

                Co-responsible for Implementation NATIONAL ORGANISATION FOR THE CERTIFICATION OF QUALIFICATIONS AND VOCATIONAL GUIDANCE (EOPPEP)

                Description The standard form for the solemn declaration is that attached to the relevant Ministerial Decision (Government Gazette 1276/ issue B/2002).

                No No


              • 2 Fill in the solemn declaration on paper

                Co-responsible for Implementation NATIONAL ORGANISATION FOR THE CERTIFICATION OF QUALIFICATIONS AND VOCATIONAL GUIDANCE (EOPPEP)

                Description In the solemn declaration pursuant to Article 8 of Law 1599/86 (A 75), each interested party shall declare facts or data that cannot be proven by an identity card or the corresponding identification documents referred to in Article 3 par. 4 of the Code of Administrative Procedure (Law 2690/1999, as in force).

                No No


              • 3 Sign the solemn declaration

                Co-responsible for Implementation NATIONAL ORGANISATION FOR THE CERTIFICATION OF QUALIFICATIONS AND VOCATIONAL GUIDANCE (EOPPEP)

                Description The solemn declaration produces legal effects only with the citizen’s signature, without requiring the signature to be authenticated by an administrative authority or KEP, in accordance with Article 11 of Law 2690/99, without prejudice to any more specific provisions governing each procedure for which this form is requested as a supporting document.

                No Yes


              • 1 Select a document template

                Responsible for Implementation gov.gr

                Μethod of Implementation Data input in software

                Description Select a template on which the electronic signature will be authenticated.

                Notes Various forms of Solemn Declarations are available with free or predefined text (content for special purpose permits due to the pandemic).

                No No


              • 2 User authentication option

                Responsible for Implementation gov.gr

                Μethod of Implementation Data input in software


                No No


              • 3 User authentication with Taxisnet or web banking codes

                Responsible for Implementation Institutional software

                Μethod of Implementation Software interaction (interoperability)

                Link https://www1.gsis.gr/oauth2server/login.jsp

                Description The user enters the personal passwords for Taxisnet.

                No No


              • 4 Successful authentication

                Responsible for Implementation Entity software that performs the service

                Μethod of Implementation Software interaction (interoperability)


                Yes No


              • 5 User authentication failure

                Responsible for Implementation Institutional software

                Μethod of Implementation Software action

                Description Log out from the service.

                Yes Yes


              • 6 User consent for access to personal data in the register of natural persons

                Responsible for Implementation Institutional software

                Μethod of Implementation Software interaction (interoperability)

                Description The user consents to the application using the following personal data: Tax Identification Number, Name, Surname, Father’s Name, Mother’s Name, Year of Birth.

                Notes For the purpose of electronic identification of the user, the ‘Single Digital Portal Application’ application requests consent to gain access to the basic data in the Register of natural persons of the MINISTRY OF FINANCE managed by the Independent Authority for Public Revenue (IAPR).

                No No


              • 7 Registration of an already certified mobile phone number

                Responsible for Implementation gov.gr

                Μethod of Implementation Data input in software

                Description The user enters their mobile phone number which is already certified by either EMEP or their bank.

                Notes For the convenience of the user, the last 2 digits of the already certified mobile phone are required. The field is mandatory

                No No


              • 8 Confirmation of accuracy of pre-completed personal data

                Responsible for Implementation gov.gr

                Μethod of Implementation Data input in software

                Description The users data are displayed to the user as pre-filled and locked for processing: Name, Surname, Tax Identification Number, Telephone, Date of Birth Part 1: For approval to take part in examinations.

                Yes No


              • 9 Incorrect pre-filled data

                Responsible for Implementation gov.gr


                Description The procedure must be terminated.

                Notes The pre-filled data are those contained in the IAPR register of natural persons. If there is an error in these data, the register of the Tax Office (DOY) to which the user is registered must be corrected.

                Yes Yes


              • 10 Registration of personal data

                Responsible for Implementation gov.gr

                Μethod of Implementation Data input in software

                Description The user enters the additional information that is necessary for the solemn declaration to be issued. These are: Father’s Name and Surname, Mother’s Name and Surname, Place of Birth, Identity Card Number, Place of Residence, Street, Number, Postal Code, Postal Address, Email.

                No No


              • 11 Completion of the solemn declaration text

                Responsible for Implementation gov.gr

                Μethod of Implementation Data input in software

                Description The user types or pastes the text they want.

                Notes Only plain text without formatting is accepted in the field. Tables, images and drawing elements are not accepted.

                No No


              • 12 Adding a document recipient

                Responsible for Implementation gov.gr

                Μethod of Implementation Data input in software

                Description The body or natural person to whom the declaration is addressed shall be identified.

                Notes This field is mandatory.

                No No


              • 13 Request to send an OTP confirmation code (one time password)

                Responsible for Implementation gov.gr

                Μethod of Implementation Software action

                Description The user previews the information that will be included in the solemn declaration. They request the OTP to be sent to confirm the 2-factor authentication (2FA)

                No No


              • 14 Incorrect information in the Solemn Declaration



                Description The user finds that they have not entered the information they want to provide in the Solemn Declaration either incorrectly or not fully.

                Notes The process must be repeated from the beginning. The procedure for processing the previous stage of the document is not available.

                Yes Yes


              • 15 Acceptance of pre-completed data

                Responsible for Implementation Third entity software

                Μethod of Implementation Software interaction (interoperability)


                Yes No


              • 16 Confirmation code (OTP)

                Responsible for Implementation gov.gr

                Μethod of Implementation Software action

                Description A confirmation code (OTP) is sent to the users authenticated mobile phone by text message (sms).

                No No


              • 17 Failure to send the code

                Responsible for Implementation gov.gr


                Description No confirmation code is sent to the users mobile phone.

                Yes No


              • 18 Request to send a new confirmation code

                Responsible for Implementation gov.gr

                Μethod of Implementation Software action

                Description If the user states that they have not received a password, the system sends a new password.

                Yes No


              • 19 Verification of password

                Responsible for Implementation gov.gr

                Μethod of Implementation Software action

                Description The user enters the code to be verified.

                No No


              • 20 Solemn declaration issued

                Responsible for Implementation gov.gr

                Μethod of Implementation Data output from software

                Description - gov.gr security features are added to the document - A link containing all the metadata of the document is generated - A pdf file is produced

                Notes Documents issued by gov.gr bear a unique identification number and an advanced electronic seal of the Ministry of Digital Governance.

                No No


              • 21 Send a link to the Solemn Declaration by text message

                Responsible for Implementation gov.gr

                Μethod of Implementation Data output from software

                Description Send a link containing all the metadata of the specific Solemn Declaration and the pdf file, by text message.

                Yes No


              • 22 Send a link of the Solemn Declaration by email

                Responsible for Implementation gov.gr

                Μethod of Implementation Data output from software

                Description Send a link containing all the metadata of the specific Solemn Declaration and the pdf file by email

                Yes No


              • 23 Completion of the procedure

                Responsible for Implementation gov.gr

                Μethod of Implementation Software action

                Description The Solemn Declaration document generated is saved in the citizens Mailbox.

                No Yes


              • Entry into service e-dilosi service



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