At a glance
Points of service
Digital provision points
Number of required documents
Fees
35 €
Estimated Time
1 day
Description
Basic information
Competent body
Authority responsible for the provision of the procedure
Service / organizational unit of a authority entity
Provided to
Related links
Validity duration
5 years
Notes
- The Certificate of Active Fire Protection is issued:
- a) for all undertakings-installations upon duly determined by the applied provisions as a required supporting document for the licence or the notification for the operation of the undertaking-installation and
- b) in the case of operations of undertakings-installations that are exercised freely (do not fall within the scope of process of authorisation, approval) or notification of operation)and fall under the following building uses and risk categories:
- "Offices" of C risk category
- "Commerce" of C risk category
- "Education" of C risk category
- "Storage" of C risk category (non commercial storage rooms, i.e. storage rooms that do not have a Business Activity Code)
- The issuance of the (active) fire protection certificate concerns all the main and secondary activities of the business - installation to meet their operational needs, such as the use of liquid or gaseous fuels, such as LPG, gas installations, etc. in areas of main use (public gathering, temporary accommodation, manufacturing activity, etc.).
- The (active) fire protection certificate does not legalize the use of the building - space from a planning point of view, does not exempt the interested party from the obligation to grant permits or approvals provided for by other provisions, nor is it a document of the legality of the installation, which is checked by the competent licensing or supervisory authority. It certifies, after submission of the required documents provided for in Commission Regulation No. 13/2021 Fire Protection Decree (5519 B), that the measures and means of the approved (active) fire protection study have been taken and are functioning well, which is in accordance with the specifications specified, has been drawn up in accordance with the provisions of the current institutional framework by a competent engineer according to law and does not exclude the risk of fire and the resulting risks in the area for which the certificate is issued.
- The current fire safety legislation always refers to an ignition source, without considering cases of arson, sabotage, vandalism, fire following a terrorist act, and other similar actions.
- The responsibility for the installation, maintenance and proper functioning of all preventive and suppressive measures and means of fire protection rests with the owner - operator of the establishment.
- (Active) fire protection certificates issued to undertakings - establishments in accordance with the previous applicable regulations shall remain valid until their expiry date.
Last update
13/03/2025
Application
Application Type
Submission by:
Submitted by:
Title
Notes:
What you will need
Means of authentication, identification and signature
With the introduction of unique connection credentials (name of user and password) to the electronic service “E-licens / Fire Service Approvals”
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1
1
Electronic Solemn Declaration. ...
Solemn Declaration
Electronic Solemn Declaration.
Relevant link: Link
Submission by: Submitted by the applicant (digital)
Submitted by: Persons
Relevant Procedure: Solemn declaration and electronic solemn declaration
Notes:
- Mandatory supporting document of Case 1 of Annex C of the Fire Protection Decree No. 13/2021 (5519 B), for the issuance of (active) (#1) fire protection certificate without or with the performance of an autopsy:
- Solemn Declaration (#2) of article 8 of Law 1599/1986 (75 A) of the supervisor or competent engineer according to the law, certified for authenticity of signature, that:
- a.) The passive (#3) / structural (#4) fire protection elements provided by the approved study, which affect the active fire protection means, have been taken and installed, all the terms and conditions provided by the applicable provisions and the applicable legislation on fire protection of buildings - facilities for the use of the business - facility have been met.
- b.) The measures and means of active fire protection provided for by the applicable approved fire protection study and the applicable fire protection legislation for the use of the business - facility have been taken and installed, they meet the specifications of Fire Protection Ordinance No. 15/2014 (3149 B΄), as applicable, and the approved technical descriptions and are in good working order.
- c.) All certificates, attestations and other documents have been checked, such as Responsibility Statements of good workmanship by licensed installers per branch or specialty, if any, and the certificates of conformity of materials and structural elements installed in the business, inspection procedures and laboratory tests of reaction to fire, from which it is presumed that the equipment and installations of the business - installation comply with the requirements of the Fire Department Regulation No. 15/2014 (3149 B΄), as applicable at the time
- d.) There is a technical fire protection file for the facility, a copy of which is also kept in the file of the project owner (#5) at the companys headquarters. The file contains the approved fire protection design, the certified technical descriptions, certificates, manufacturers declarations of conformity/performance for all individual materials, instructions for their use and maintenance in accordance with European legislation, as well as other possible required documents, such as affidavits of good workmanship from licensed installers per branch or speciality, certificates of inspection bodies and additional studies, if required.
- Solemn Declaration (#2) of article 8 of Law 1599/1986 (75 A) of the supervisor or competent engineer according to the law, certified for authenticity of signature, that:
- NOTES:
- (#1) An active fire protection certificate is issued in cases of businesses - establishments that fall under the scope of the fire protection regulations for buildings (p.d. 41/2018 (A΄ 80) or p.d. 71/1988 (A΄ 32). In businesses - establishments that fall under other fire protection regulations, a fire protection certificate is issued (Article 2 of Fire Protection Regulation No. 13/2021 (5519 B΄) - Definitions).
- (#2) In cases of enterprises - establishments where there are more than one (1) approved fire protection studies (such as an industrial establishment with several buildings or buildings with different uses or which uses for its operational needs LPG or petroleum products facilities, etc.), the Responsible Declaration shall refer to all the approved fire protection studies.
- (#3) The concept of passive fire protection refers to buildings falling within the scope of the fire protection regulations for buildings (Decree 41/2018 (A 80) or Decree 71/1988 (A 32) (par.2.1. of Article 1 and Article 2 - Definitions of the Fire Brigade Decree No. 13/2021 (5519 B)).
- (#4) The concept of structural fire protection refers to buildings subject to fire protection or special fire protection provisions (para. 2.2. and 2.3. of Article 1 and Article 2 - Definitions of the Fire Prevention Order No. 13/2021 (5519 B)).
- (#5) According to article 8 of the decree 41/2018 (80 A) ".....The developer must keep a record of the certificates of materials and structural elements installed in the building. With the activation of the electronic identity of buildings, the above certificates are posted in the relevant electronic file of the building and are integral parts of it."
- Mandatory supporting document of Case 1 of Annex C of the Fire Protection Decree No. 13/2021 (5519 B), for the issuance of (active) (#1) fire protection certificate without or with the performance of an autopsy:
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2
2
Electronic Solemn Declaration ...
Solemn Declaration
Electronic Solemn Declaration
Relevant link: Link
Submission by: Submitted by the applicant (digital)
Submitted by: Persons
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3
3
Electronic Solemn Declaration ...
Solemn Declaration
Electronic Solemn Declaration
Relevant link: Link
Submission by: Submitted by the applicant (digital)
Submitted by: Persons
Notes:
- Mandatory supporting document for the issue of the 1st Case of Annex C to the Fire Protection Arrangement No. 13/2021 for the issue of a certificate (#1) of (active) fire protection without or with an autopsy: Solemn Declaration referred to in Article 8 of Law 1599/86 (75 A) of the recognised company, considered for the authenticity of the signature, indicating the number of fire extinguishers sold, maintained or reconstructed on behalf of the undertaking - installation, in accordance with CS.A 618/43/2005 (52 B) as amended, supplemented and valid.
- NOTE:
- (#1) Active fire protection certificate is granted in the cases of undertakings - installations falling under the scope of the fire protection regulations (PD 41/2018 (A 80) or PD 71/1988 (A 32). Businesses - establishments subject to other fire protection regulations are issued a fire protection certificate (Article 2 of Fire Protection Arrangement No. 13/2021 (5519 B) - Definitions).
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4
4
Proof of deposit ...
Proof of payment / Receipt
Proof of deposit
Submission by: Submitted by the applicant (digital)
Submitted by: Persons
Notes:
- Compulsory supporting document for the issue of a certificate of (active) (#1) fire protection without or with the performance of an autopsy:
- Proof of deposit at the "National Bank of Greece" for the issuance of the "Book of Control of Maintenance and Good Functioning of Active Fire Protection Means", according to the Fire Department Arrangement No. 12/2012 (1794 B΄), as applicable.
- (Deposit of the amount of fifteen (15) euros in the "Special Account of Fire Brigade Clubs Resources" (040/54613247 - IBAN: GR5401100400000004054613247) in the name of the owner - operator or legal representative of the business - establishment or in cases of deposit of the fee via e-banking, will be indicated in the justification, mandatory and the Service from which the interested party will receive the book).
- NOTE:
- (#1) An active fire protection certificate is granted in cases of businesses - establishments that fall under the scope of the fire protection regulations for buildings (p.d. 41/2018 (A΄ 80) or p.d. 71/1988 (A΄ 32). In businesses - establishments that fall under other fire protection regulations, a fire protection certificate is granted (Article 2 of Fire Protection Regulation No. 13/2021 (5519 B΄) - Definitions).
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5
5
Fire Protection Team Composition Table ...
Table / Statement / Catalogue (conditional)
Fire Protection Team Composition Table
Submission by: Submitted by the applicant (digital)
Submitted by: Persons
Notes: Justification (required if applicable) in case 1 of Annex C No 13/2021 Fire Protection Arrangement (5519(b)) for the issue of a certificate of (active) (#1) fire protection without or with an autopsy: Firefighting Panel as defined in No 14/2014 Fire Protection Arrangement (2434 B), as applicable. NOTE:
- 1) Active fire protection certificate is granted in the cases of an undertaking - installations falling within the scope of the fire protection regulations (PD 41/2018 (A80) or P.D. 71/1988 (A32). In the establishments under the other fire protection regulations, a fire protection certificate (Article 2 of the Fire Protection Arrangement (5519 B) - Definitions).
Document submitted under requirements: Yes
Document’s requirement: Certification, Use
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6
6
The procedure concerns the issue of an electronic responsible declaration by the person concerned, ...
Solemn Declaration (conditional)
- The procedure concerns the issue of an electronic responsible declaration by the person concerned, without a visit to a store of administrative authority or KEP.
- You can enter the e-mail address in the following two ways:
- (a) by your personal web banking codes in one of the available banks; or
- (b) by your personal TAXISnet access codes (after entering once with the web banking codes, to confirm your mobile phone number); then you will receive confirmation codes with SMSs on your mobile.
- The electronic solemn declaration you will issue is legally equivalent to a solemn declaration bearing the authentic signature and you can either send it electronically, or print it and deposit it on a public service. At the same time, you will have the right to sign the form of the declaration of responsibility under Law 1599/86 (Article 8) and submit it to a responsible service as a reasoned submission.
Relevant link: Link
Submission by: Submitted by the applicant (digital)
Submitted by: Persons
Notes:
- Justification (required if applicable) in case 1 of Annex C No 13/2021 Fire Protection Arrangement (5519 B), for the issue of a certificate of (active) (#1) fire protection without or automation: a copy of the declaration responsible, submitted to the information system for the issuing of construction permits ‘E-licence’ or to the information system for the management of declarations of arbitrary buildings or a copy from the printed file of the competent building service, the correct execution of the study for the installation of LPG in category I, II or III, in accordance with paragraph 3.1.2.4. of Article 3 of the HS 3156/2003 (1257 B)).
- NOTE:
- (#1) Active fire protection certificate is granted in case of establishments - installations falling within the scope of the fire protection regulations (PD 41/2018 (A80) or PD 71/1988 (Α΄ 32). Businesses - establishments subject to other fire protection regulations are issued a fire protection certificate (Article 2 of Fire Protection Arrangement No. 13/2021 (5519 B) - Definitions).
Document submitted under requirements: Yes
Document’s requirement: Technical, Use
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7
7
Authorisation to use natural gas ...
License to use (conditional)
Authorisation to use natural gas
Submission by: Submitted by the applicant (digital)
Submitted by: Persons
Notes: Justification (required if applicable) in case 1 of Annex C No 13/2021 Fire Protection Arrangement (5519 B), for the issue of a certificate of (active) (#1) fire-fighting without or having an automation: authorisation for the use of natural gas under the existing legal framework for the use of natural gas, if required. NOTE: (#1) Active fire protection certificate is granted in cases of establishments - installations falling within the scope of the fire protection regulations (PD 41/2018 (A80) or PD 71/1988 (A32). Businesses - establishments subject to other fire protection regulations are issued a fire protection certificate (Article 2 of Fire Protection Arrangement No. 13/2021 (5519 B) - Definitions).
Document submitted under requirements: Yes
Document’s requirement: Technical, Use
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8
8
Statutes of a company ...
Legal documents from legal entities (conditional)
Statutes of a company
Submission by: Submitted by the applicant (digital)
Submitted by: Persons
Notes: Justification (required if applicable) of Annex C No 13/2021 Fire Protection Arrangement (5519 B), for the issue of a certificate of (active) (#1) fire protection without or having an autonomic effect: a company showing the legal representative(s) of the company signing the declaration(s) responsible for Statement(s). NOTE: (#1) Energy fire protection certificate(s) is issued in the cases of establishments - within the scope of the fire protection regulations (PD 41/2018 (A80) or a PD 71/1988 (A 32). Businesses - establishments subject to other fire protection regulations are issued a fire protection certificate (Article 2 of Fire Protection Arrangement No. 13/2021 (5519 B) - Definitions).
Document submitted under requirements: Yes
Document’s requirement: Identity, Certification
Requirements
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1
Citizenship
The licensed engineer must be of Greek nationality.
Link Link
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2
Educational
The licensed engineer must hold a diploma of the National Technical University of Athens.
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3
Educational
The authorised engineer must have a diploma in the technical schools of the country.
Alternative condition of 2
Link Link
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4
Educational
The authorised engineer must hold a diploma in equivalent technical schools abroad.
Alternative condition of 2
Link Link
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5
Professional
The authorised engineer must hold a professional license granted by the Technical Chamber of Greece to engineers of all specialties and must be a member of it.
Link Link
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6
Possession of passwords to enter software
The authorised engineer must hold personal passwords in the information system “E-licences / approvals of a Fire Service”.
Link Link
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7
Administrative
The certificate (of active fire protection) shall be issued to undertakings - installations which in terms of fire protection fall within the scope of Article 6(1) of Regulation No 13/2021 of the European Parliament and of the Council (5519 B) where the fire protection certificate is provided for by existing provisions as a supporting document required for their authorisation, approval or notification of operation and are a principal activity and not a secondary/assisting activity of another main use (e.g. installations for gas, natural gas, etc., facilities for principal use, such as a joint assembly, temporary residence, processing, etc.).
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8
Administrative
The certificate (of active fire protection) shall be issued to undertakings - establishments which are freely carried out (not covered by an licence, approval or notification procedure) and fall under the following uses of buildings and hazard categories, in accordance with Annex D to this
● ‘Offices’ of risk class C.
● ‘Commerce’ of risk class C.
● ‘Education’ of risk class C.
● ‘Storage’ of risk class C (non-commercial storage rooms, i.e. storage rooms Business Activity Code).
Fees
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1
A state fee for posting on the information system ‘E-Authorisations/Approvals of a Fire Service’ of the application ‘Issue of a (active) fire protection certificate’.
20 €
Cost Calculation One-off
Method of Payment Bank cashier, Digital (web banking), Digital (debit / credit card)
Type of Cost Impost
-
2
Proof of deposit to the "National Bank of Greece" for the award of the "Conservation and Good Operational Instruments of Active Fire Protection" in accordance with Fire-Extinguishing Arrangement No 12/2012 (1794 B), as applicable.
15 €
Cost Calculation One-off
Method of Payment Bank cashier, Digital (web banking)
Type of Cost Impost
Related
Means of redress or appeal:
OtherAdministrative Appeal - Contentious Appeal
Rules concerning a lack of reply from the competent authority and the legal consequences for the use:
The administrative act ‘Issue of a certificate of (active) fire protection’ and other administrative acts of fire protection are governed by Law 2690/1999 (45 A) - ‘Ratification of the Code of Administrative Procedure and other provisions’, as applicable.Other
Output & Results
Output
Steps
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1
Receipt of application with entry of the official into the ‘e-adeies’ information system
Responsible for Implementation Responsible office manager
Μethod of Implementation Software action
Description The Head of the competent Office or Local Branch of Preventive and Repressive Fire Safety, after entering with his personal codes in the e-adeies Information System, with the help of the search tools, selects the category ‘In an unsolicited control charge procedure’ for the application ‘Issue of a certificate of (active) fire protection’.
Notes At this stage, the status of the application ‘Issue of a certificate of (active) fire protection’ is in ‘In submission’ and one or more of its checks have not yet been assigned to an Auditor.
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2
Appointment to a Controller and Control
Responsible for Implementation Responsible office manager
Μethod of Implementation Inspection
Description The Head of the Office responsible for Preventive and Repressive Fire Safety shall select the ‘Response for Control’ where all necessary checks and requirements set out by the authorised engineer for the application for a ‘Issue of a(n) (Active) Fire Safety Certificate’. By selecting each individual check, he shall specify the name of the Controller from the available list, assigning all the required control data.
Notes At this stage, the status of the application ‘Issue of a certificate of (active) fire protection’ is ‘In control’.
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3
Appropriate control result
Responsible for Implementation Competent Employee
Μethod of Implementation Software action
Description The result of all the checks required for the application ‘Issue of a certificate of (active) fire protection’ by the designated Controller is ‘Accepted’.
Notes The result of the checks for the application ‘Issue of a certificate of (active) fire protection’ by the Head of the Office or the Local Safety and Preventive Fire Safety Branch should also be ‘Accepted’.
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4
Acknowledgement of deficiencies and additional requirements
Responsible for Implementation Competent Employee
Μethod of Implementation Software action
Description If, when checking the required supporting documents and particulars of the application ‘Issue of a certificate of (active) fire protection’, the designated auditor finds shortcomings, omissions or requirements, it does not indicate them as ‘ Acceptable’ and chooses ‘change required’, registering for each of these observations in a free text.
Notes If, during the verification of the required supporting documents and information of the application ‘Issue of a certificate of (active) fire protection’, the Head of the Office or of the Local Branch of Preventive and Repressive Fire Safety Department finds shortcomings, omissions or requirements, it may also not mark them as ‘Acceptable’ and chooses ‘Change required’, entering for each of these observations in a free text.
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5
Return of application for re-submission of data
Responsible for Implementation Competent Employee
Μethod of Implementation Software action
Description The designated Controller shall select “Return for re-submission from Engineer” and the application “Issue of a certificate of (active) fire protection” shall return for supplementing or correction of its data by the authorised engineer.
Notes The Head of the Office or the Local Branch of Preventive and Repressive Fire Safety also may choose ‘Return for Re-submission from Engineer’ and the application ‘Issue of a certificate of (active) fire protection’ shall be returned for supplementing or correcting its data by the authorised engineer. At this stage the status of the application ‘Edition of a certificate (active) fire protection’ shall be ‘In change’.
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6
Adoption of an Administrative Act
Responsible for Implementation Responsible office manager
Μethod of Implementation Signature
Description The Head of the Office or the Local Branch of Preventive and Repressive Fire Safety, as a whole, approves the administrative act ‘Issue of a certificate of (active) fire protection’ and adopts it by selecting a ‘Issue of an act’ which acquires a unique electronic key.
Other information
Alternative titles
Official title
Languages supported
Legislation
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Law 4662/2020 (Government Gazette 27/Α) Articles 167
Description National Crisis Management and Risk Management Mechanism, Restructuring of the General Secretariat of Civil Protection, Upgrade of a civil protection volunteer system, Reorganisation of the Firefighting and other provisions.
Legal references Link
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Law 3850/2010 (Government Gazette 84/Α)
Description Verification of the Code of Laws on the Health and Safety of Workers.
Legal references Link
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Law 2690/1999 (Government Gazette 45/Α) Articles 24
Description Verification of the Code of Administrative Procedure and other provisions.
Legal references Link
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Presidential Decree 41/2018 (Government Gazette 80/Α)
Description Building Fire Protection Regulation.
Legal references Link
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Presidential Decree 71/1988 (Government Gazette 32/Α)
Description Regulation on fire protection of buildings.
Legal references Link
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Joint Ministerial Decision 31856/2003 (Government Gazette 1257/Β) Articles 3
Description Technical Regulation on LPG installations in buildings (except for industries - crafts).
Legal references Link
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Ministerial Decision 69019 οικ. Φ.700.13/2021 (Government Gazette 5519/Β) Articles 6,7,8, Annex C
Description Approval of Fire protection Arrangement No 13/2021 on the ‘Definition of procedure for the submission of required documentation, verification and adoption of administrative firearms in undertakings — installations pursuant to Article 167 of Law 4662/2020 (27 A’)’
Legal references Link
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Ministerial Decision YPEN/DAOKA/93311/3679/2021 (Government Gazette 4874/Β)
Description Addition to YPEN/YPRG/48123/6983/2018 Decision of the Minister for the Environment and Energy on the ‘Electronic submission, verification and adoption of the administrative acts referred to in Article 29 of Law 4495/2017 and the establishment of electronic services in accordance with Article 33 of Law 4495/2017’ (3136 B’).
Legal references Link
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Ministerial Decision 14/2014 (Government Gazette 2434/Β)
Description Approval of a Fire Protection Arrangement on the "Organization, training and information of firefighting personnel of undertakings - installations on fire protection issues".
Legal references Link
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Decision 12/2012 Articles 1
Description Establishment of a maintenance and operation control book on means of active fire protection for undertakings - installations.
Legal references Link
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Decision 13/2021 Articles 4, 6,12,14 Annex Δ΄
Description ‘Definition of the procedure for the submission of required documentation, verification and adoption of means of administrative fire protection in undertakings — installations pursuant to Article 167 of Law 4662/2020’.
Legal references Link
Categories
Τype of procedure
Trigger
Trigger (submission method)
Life events
Type
End of Process
Ιndefinite
