06d599de-92bd-481c-9690-99b4f67d2f10
934722
Αναγγελία Έναρξης Άσκησης της Δραστηριότητας Ιδιωτικού Γραφείου Ευρέσεως Εργασίας
At a glance
Points of service
Points of Single Contact (ΚΕΠ – EKE), Work of Foreigners in Greece and Equal Treatment in Work, Department for the Support of Greeks Working Abroad, Foreigners Working in Greece, MINISTRY OF LABOR AND SOCIAL SECURITY
Number of required documents
Description
This procedure concerns the commencement of the activity of both the central facilities and the branches of a Private Employment Placement Agency (PEPA). Concerns citizens, businesses and legal entities.
Basic information
Competent body
MINISTRY OF LABOR AND SOCIAL SECURITY
Authority/Public body’s Unit responsible for the institutional framework of the procedure
Service / organizational unit of a authority entity
Work of Foreigners in Greece and Equal Treatment in Work, Department for the Support of Greeks Working Abroad, Foreigners Working in Greece
Application
Application Type
Application / Solemn Declaration
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Title
Application – Solemn declaration
What you will need
Means of authentication, identification and signature
Identification document, Identification with TAXISnet codes
Related
Means of redress or appeal:
Rules concerning a lack of reply from the competent authority and the legal consequences for the use:
In case no response has been provided after the deadline of 90 days , it is considered that the profession is practicing freely (article 3 of Law 3919/2011-GG 32/Α΄/02-3-2011)
The applicant, in the aforementioned case of tacit approval, may request a relevant certificate from the administrative authority responsible for issuing the act, in accordance with paragraph 4 of article 10 of 3230/2004 (Government Gazette 44/A/2004).
Output & Results
Output
Administrative Act, Document Production
Other information
Official title
Announcement of commencement of the activity of the Private Employment Placement Agency (PEPA)- Main facility (central structure) / Announcement of commencement of the activity of the Private Employment Placement Agency - Branches
Languages supported
Greek, English
Ways of provision
Establishment
Categories
Trigger (submission method)
Application (digital), Application (handwritten)
N1
ΔΔ
5
5
0
0
2
0
80136
No
6220800
1123200
Identification document, Identification with TAXISnet codes
906282
78.1
7135, 8210
EU-GO
Supporting document
This procedure concerns the commencement of the activity of both the central facilities and the branches of a Private Employment Placement Agency (PEPA). Concerns citizens, businesses and legal entities.
147.00
147.00
6
4
1
3 months
,,,,
1
Company law
Business formation (individual, corporate)
- For company establishment see the link below
No
No
2
Possession of passwords to enter software
The applicant shall have a TAXISnet username and password.
No
No
3
Citizenship
The natural person submitting the announcement must be a Greek citizen, or a citizen of a EU or EEA member-state, or a Greek expatriate living legally in Greece.
No
No
4
Conditions for non-commission of criminal offenses
The natural person or the legal representative of the legal person must not have been irrevocably convicted of intentional homicide, fraud, embezzlement, theft, forgery, trafficking, smuggling or for crimes against morals, violation of the provisions on drugs, insurance and tax offences.
No
No
5
Administrative
To have been preceded the commencement of activity.
No
No
6
Insurance
Insurance clearance
No
No
7
Tax
Tax clearance
No
No
8
Technical
The PEPA should have a professional space, privately owned or leased for its purposes.
No
No
9
Technical
The PEPA should have an autonomous professional space which should comply with PD 16/96 (GG 10/A) (minimum safety and health stand-ards in the workplace).
No
No
10
Technical
Adequate active fire protection
No
No
11
Labour
Hiring of PEPA director (full or part time) – Duties of Director can equally be performed by the owner of PEPA or in case of a legal person by a member / partner
No
No
12
Labour
Professional ability of the PEPA director
No
No
13
Administrative
Documentation of legal exercise of the activity (required for each branch).
No
No
1
Fee
147 €
Cost Calculation
One-off
Method of Payment
Bank cashier, Checkout of a competent authority, Digital (debit / credit card), Digital (web banking), Tax Office cashier
Type of Cost
Administrative Fee (not provided by e-paravolo webpage)
No
1
Photocopy of identity card or identity card of Greek expatriate or passport or drivers license
Identification document
Photocopy of identity card or identity card of Greek expatriate or passport or drivers license
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
No
No
2244
2
Copy of criminal record for judicial use for the natural person or the legal representative of the legal person
Criminal Record Copy for General Use
No
4750
3
Certificate of commencing a business from the competent Local Tax Office
Certificate
Certificate of commencing a business from the competent Local Tax Office
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
No
No
9703
4
Tax clearance certificate
Tax clearance certificate
No
3461
5
Insurance clearance certificate
Social Security Clearance Certificate (eEFKA)
No
9447
6
In case of legal person copy of the statutes with any amendments and announcement of registration of the company and its legal representation in General Commercial Registry (G.E.MI.)
Legal documents from legal entities
In case of legal person copy of the statutes with any amendments and announcement of registration of the company and its legal representation in General Commercial Registry (G.E.MI.)
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Document submitted under requirements:
Yes
Document’s requirement:
Company law
No
9338
7
Copy of the submitted declaration of lease details to Independent Authority for Public Revenue or title deeds
Property titles
Copy of the submitted declaration of lease details to Independent Authority for Public Revenue or title deeds
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
No
No
2905
8
Fire security certificate
Fire safety certificate
Fire security certificate
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
No
No
8050
9
If a Director is recruited: Single Form of Recruitment Notification (E3 Notification of Recruitment and E4 Additional List of Personnel Re-cruited) through ERGANI information system
Proof of Work
If a Director is recruited: Single Form of Recruitment Notification (E3 Notification of Recruitment and E4 Additional List of Personnel Re-cruited) through ERGANI information system
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
Yes
Document’s requirement:
Labour
No
8181
10
If a Director is recruited:
Copy of Greek higher education diploma (or equivalent degree from abroad) in sociology, psychology, social worker, economical or legal studies, political science, human resources management or copy of post-graduate studies degree (greek or equivalent from abroad) in the above mentioned fields
Proof of Study
If a Director is recruited:
Copy of Greek higher education diploma (or equivalent degree from abroad) in sociology, psychology, social worker, economical or legal studies, political science, human resources management or copy of post-graduate studies degree (greek or equivalent from abroad) in the above mentioned fields
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
Yes
Document’s requirement:
Educational
No
2825
11
If a Director is recruited:
Solemn declaration of Law 1599/86 from the Director listing his/her experience (if he holds a Greek higher education diploma-or equivalent from abroad- in any other scientific field but has two (2) years of proven experience in human resources management)
and
Certificates or service attestations from employers - companies and Attestation from the main social insurance agency or copies of the insurance contribution sheets or the APDs or an attestation from the relevant Labour Inspectorate or an extract of a submitted Personnel List or a hiring announcement to OAED by the companies that issued the attestation
Certificate of previous service
If a Director is recruited:
Solemn declaration of Law 1599/86 from the Director listing his/her experience (if he holds a Greek higher education diploma-or equivalent from abroad- in any other scientific field but has two (2) years of proven experience in human resources management)
and
Certificates or service attestations from employers - companies and Attestation from the main social insurance agency or copies of the insurance contribution sheets or the APDs or an attestation from the relevant Labour Inspectorate or an extract of a submitted Personnel List or a hiring announcement to OAED by the companies that issued the attestation
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
No
Yes
1244
12
Attestation from the social insurance agency or attestation of commencement of activity from the competent Local Tax Office (DOY), in case the Director has not been previously employed by a contract of employment
Certificate
Attestation from the social insurance agency or attestation of commencement of activity from the competent Local Tax Office (DOY), in case the Director has not been previously employed by a contract of employment
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
No
Alternative document of:
10
Yes
9703
13
Any equivalent certificate from the country of installation of the PEPA.
Certification
Any equivalent certificate from the country of installation of the PEPA.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Persons
Document submitted under requirements:
No
Alternative document of:
10
Yes
8619
14
For each branch: In addition to the above - only those that specifically concern the branch or those for which the validity has expired are submitted
Declaration
For each branch: In addition to the above - only those that specifically concern the branch or those for which the validity has expired are submitted
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities, Persons
Document submitted under requirements:
Yes
Document’s requirement:
Administrative
No
9429
Law
98
4052
2012
41
Α
Description
Prerequisites, for central structure and branches, obligations, required documents, procedures, controls of operation, administrative and penal sanctions
Legal references
https://api.et.gr/apiFEK/1/2012/41/pdf
Joint Ministerial Decision
23502/42
2012
3064
Β
Description
Simplification and inclusion, in Citizens' Service Centres operating as Points of Single Contact, of procedures within the remit of the Ministry of Labour and Social Security
Legal references
https://api.et.gr/apiFEK/2/2012/3064/pdf
1
Start of procedure
No
No
2
Submission of application
Responsible for Implementation
Competent body
Μethod of Implementation
Manual Action
Description
The interested party submits the application, either in paper form or electronically, accompanied by the necessary supporting documents, to the Directorate of Individual Regulations of the Ministry of Labour and Social Affairs or to a KEP-EKE.
Notes
If the application is submitted to a KEP-EKE, the employee receiving it checks it for completeness and, provided it is complete, forwards it to the Directorate of Individual Regulations.
Yes
No
3
Electronic submission of application and supporting documents
Responsible for Implementation
Software
Μethod of Implementation
Software action
Yes
No
4
Completeness and correctness check by the competent Department
Responsible for Implementation
Competent Department
Μethod of Implementation
Manual Action
Description
Department IV: Department for Support of Greek Workers Abroad, Employment of Foreigners in Greece and Equal Treatment at Work checks the application and supporting documents for completeness and correctness.
Notes
If the supporting documents file needs to be completed, the interested party is informed by Department IV by registered mail.
No
No
5
Forwarding of file to SEPE
Responsible for Implementation
Competent Department
Μethod of Implementation
Manual Action
Description
If the file is complete, an employee of Department IV forwards to SEPE the document together with the application file for on-site inspection and certification of fulfilment of the legal requirements, with notification to the interested party. The purpose of the on-site inspection is to verify the file.
No
No
6
On-site inspection
Responsible for Implementation
Collective body
Co-responsible for Implementation
LABOUR INSPECTION
Μethod of Implementation
Inspection
Description
Three-member Committees consisting of SEPE employees, one of whom is an occupational safety and health inspector, conduct an on-site inspection.
No
No
7
Check and sending
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The members of the three-member committees draft an inspection and certification form for fulfilment of the legal requirements and send it to the Directorate of Individual Regulations.
No
No
8
Issuance of rejection
Responsible for Implementation
Competent Director
Μethod of Implementation
Manual Action
Description
When the legal requirements for exercising the activity are not met, a decision is issued by the Head of the Directorate of Individual Regulations of the Ministry of Labour and Social Affairs prohibiting the exercise of the above activity.
Yes
No
9
Possibility of lodging an administrative appeal
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
Against this decision, the interested party may lodge an administrative appeal within 30 days from the date of notification of the decision, before the Special Committee for Private Employment Services established at the Ministry of Labour and Social Affairs by Ministerial Decision No 9797/292/14-05-2012 (B' 1664). The deadline for lodging an administrative appeal and the lodging thereof do not suspend execution of the decision.
Yes
Yes
10
Sending of approval to the interested party
Responsible for Implementation
Competent Department
Μethod of Implementation
Manual Action
Description
Provided the legal requirements are met, a document approving the activity of the private employment agency and informing the interested party about payment of the fee is sent to the interested party.
Yes
Yes
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