Difference between revisions of "ΔΔ:Issuance of a Greek passport"

From National Registry of Administrative Public Services
(Καθαρισμός παραμέτρων διαδικασιών: αφαίρεση άχρηστων πεδίων)
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|process_application_description=Application - solemn declaration
 
|process_application_description=Application - solemn declaration
 
|process_application_note=The application - solemn declaration is completed electronically by the competent official at the Point of Receipt of Supporting Documents, and after it has been printed, it is reviewed and signed by the applicant.
 
|process_application_note=The application - solemn declaration is completed electronically by the competent official at the Point of Receipt of Supporting Documents, and after it has been printed, it is reviewed and signed by the applicant.
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|process_provided_language=Greek, English
 
 
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{{process conditions
 
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Presence in person at the Passport Office / Consular Authority
 
|process_step_title=Presence in person at the Passport Office / Consular Authority
−
|process_step_official=Competent employee
+
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
 
|process_step_duration_min=0
 
|process_step_duration_min=0
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Identity check and verification that legal requirements are met
 
|process_step_title=Identity check and verification that legal requirements are met
−
|process_step_official=Competent employee
+
|process_step_official=Competent Employee
 
|process_step_implementation=Software action
 
|process_step_implementation=Software action
 
|process_step_duration_min=PT5M
 
|process_step_duration_min=PT5M
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Electronic completion of application-solemn declaration
 
|process_step_title=Electronic completion of application-solemn declaration
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|process_step_official=Competent employee
+
|process_step_official=Competent Employee
 
|process_step_implementation=Software action
 
|process_step_implementation=Software action
 
|process_step_duration_min=PT3M
 
|process_step_duration_min=PT3M
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Submission of digital photograph
 
|process_step_title=Submission of digital photograph
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|process_step_official=Competent employee
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|process_step_official=Competent Employee
 
|process_step_implementation=Software action
 
|process_step_implementation=Software action
 
|process_step_duration_min=PT1M
 
|process_step_duration_min=PT1M
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Capture of fingerprint impressions
 
|process_step_title=Capture of fingerprint impressions
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|process_step_official=Competent employee
+
|process_step_official=Competent Employee
 
|process_step_implementation=Software action
 
|process_step_implementation=Software action
 
|process_step_duration_min=PT1M
 
|process_step_duration_min=PT1M
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Blocking of electronic fee
 
|process_step_title=Blocking of electronic fee
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|process_step_official=Competent employee
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|process_step_official=Competent Employee
 
|process_step_implementation=Software action
 
|process_step_implementation=Software action
 
|process_step_duration_min=PT1M
 
|process_step_duration_min=PT1M
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Printing of application-solemn declaration, checking of details and signature
 
|process_step_title=Printing of application-solemn declaration, checking of details and signature
−
|process_step_official=Competent employee
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|process_step_official=Competent Employee
 
|process_step_implementation=Signature
 
|process_step_implementation=Signature
 
|process_step_duration_min=PT1M
 
|process_step_duration_min=PT1M
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Printing and delivery of proof of application submission.
 
|process_step_title=Printing and delivery of proof of application submission.
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|process_step_official=Competent employee
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|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
 
|process_step_duration_min=PT1M
 
|process_step_duration_min=PT1M
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Submission/digitisation of supporting documents
 
|process_step_title=Submission/digitisation of supporting documents
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|process_step_official=Competent employee
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|process_step_official=Competent Employee
 
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Submission of application / supporting documents to the Passport and Security Documents Directorate / Hellenic Police Headquarters
 
|process_step_title=Submission of application / supporting documents to the Passport and Security Documents Directorate / Hellenic Police Headquarters
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|process_step_official=Competent directorate
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|process_step_official=Competent Directorate
 
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Receipt of application-solemn declaration and other supporting documents by the Passport and Security Documents Directorate / Hellenic Police Headquarters
 
|process_step_title=Receipt of application-solemn declaration and other supporting documents by the Passport and Security Documents Directorate / Hellenic Police Headquarters
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|process_step_official=Competent employee
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|process_step_official=Competent Employee
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|process_step_implementation=Check
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|process_step_implementation=Inspection
 
|process_step_duration_min=PT2H
 
|process_step_duration_min=PT2H
 
|process_step_duration_max=P3D
 
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|process_step_previous_child=11
 
|process_step_previous_child=11
 
|process_step_title=Passport printing and quality control
 
|process_step_title=Passport printing and quality control
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|process_step_official=Competent employee
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|process_step_title=Printing of rejection letter
 
|process_step_title=Printing of rejection letter
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|process_step_official=Competent Employee
 
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|process_step_child=No
 
|process_step_child=No
 
|process_step_title=Sending of passport or rejection letter to the Passport Office
 
|process_step_title=Sending of passport or rejection letter to the Passport Office
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|process_step_official=Competent employee
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|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
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|process_step_duration_min=P1D
 
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|process_step_child=No
 
|process_step_title=Delivery of passport or rejection letter
 
|process_step_title=Delivery of passport or rejection letter
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|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
 
|process_step_duration_min=PT5M
 
|process_step_duration_min=PT5M

Latest revision as of 11:12, 1 July 2026



98ffac87-e3c5-48d2-9450-87a2746961db 144400 Έκδοση Ελληνικού Διαβατηρίου

At a glance

Points of service

Consulates, Police Stations, National passports and Security Documents Centre / H.P.H.

Digital provision points

  • The service is not provided digitally

Number of required documents

2 to 12 + (
1
)

Fees

From 5 to 80 €

Estimated Time

5 days

Description

This process refers to the issuance or renewal or replacement of a Greek passport and is aimed at Greek citizens who fulfill the appropriate conditions.

Basic information

Competent body

MINISTRY OF CITIZEN PROTECTION

Authority/Public body’s Unit responsible for the institutional framework of the procedure

Authority responsible for the provision of the procedure

HELLENIC POLICE

Service / organizational unit of a authority entity

National passports and Security Documents Centre / H.P.H.

Provided to

Citizens

Related links

Notes

The estimated time-frame corresponds to the time-period required for applications submitted to passport offices throughout Greece to be processed.

Last update

01/07/2026

Application

Application Type

Application / Solemn Declaration

Submission by:

Submitted by the applicant (in person or by post)

Submitted by:

Persons

Title

Application - solemn declaration

Notes:

The application - solemn declaration is completed electronically by the competent official at the Point of Receipt of Supporting Documents, and after it has been printed, it is reviewed and signed by the applicant.

What you will need

    Print

    Requirements

      Fees

        Related

        Means of redress or appeal:

        Administrative appeal


        Output & Results

        Output

        Administrative Act, Document Production, Registry update

        Steps

          Digital steps

            Other information

            Alternative titles

            Passport issuance – replacement – renewal

            Official title

            Issuance of a Greek passport

            Languages supported

            Greek, English

            Legislation

              Categories

              Τype of procedure

              Applications, Grantings

              Trigger

              Applied for

              Trigger (submission method)

              Application (handwritten)

              Type

              Outgoing

              End of Process

              Ιndefinite

              A1

              ,


            • 1 Citizenship To be a Greek citizen.

              No No

            • 2 Conditions for non-commission of criminal offenses To not have been convicted of forgery, forgery of certificates, misappropriation of documents, unsworn false testimony or false declaration, in so far as the above are related to the issuance, use, loss or theft of passports, of slave trade, human trafficking, child abduction, involuntary abduction, sex trade, or trafficking of illegal immigrants. The ban applies for 5 years from the issuance of the conviction if it took place for an arrestable offence and for 10 years from the issuance of a conviction if it took place for an indictable office, and in both cases provided that the sentence has been served.

              No No

            • 3 Conditions for non-commission of criminal offenses 3. To not have had criminal proceedings brought against them for an indictable offence or for forgery, forgery of certificates, misappropriation of documents, unsworn false testimony or false declaration, in so far as the above are related to the issuance, use, loss or theft of passports, for slave trade, human trafficking, child abduction, involuntary abduction, sex trade, or trafficking of illegal immigrants, for as long as the pendency of proceedings lasts.

              No No

            • 4 Administrative To not be subject to a measure prohibiting them from leaving the country.

              No No

            • 5 Military To not have been declared a draft evader or deserter.

              No No

            • 6 Conditions for non-commission of criminal offenses To not be serving a custodial sentence or a provisional arrest pending trial.

              No No

            • 1 Initial issuance – renewal – issuance due to theft/loss (for applicants who are 14 years of age and older). 80 €

              e-Administrative Fee code 2014

              Cost Calculation One-off

              Method of Payment Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post

              Type of Cost e-Administrative Fee

              Fee Link https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

              No

            • 2 Initial issuance – renewal – issuance due to theft/loss (for applicants who are up to 14 years of age). 71 €

              e-Administrative Fee code 2015

              Cost Calculation One-off

              Method of Payment Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post

              Type of Cost e-Administrative Fee

              Fee Link https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

              Yes

              • 1

            • 3 Replacement of passport (due to wear and tear, completion of pages, change of data). 58 €

              e-Administrative Fee code 2016

              Cost Calculation One-off

              Method of Payment Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post

              Type of Cost e-Administrative Fee

              Fee Link https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

              Yes

              • 1

            • 4 Exclusively for passports valid for 13 months which are issued exceptionally, in accordance with Article 1(3) of Presidential Decree 25/2004 and Article 4(3) of P.D. 25/2004 as replaced by Article 3 of P.D. 135/2007. 67 €

              e-Administrative Fee code 2017

              Cost Calculation One-off

              Method of Payment Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post

              Type of Cost e-Administrative Fee

              Fee Link https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

              Yes

              • 1

            • 5 Only for cases where fingerprints cannot be taken temporarily, a passport valid for 8 months is issued. 62.5 €

              e-Administrative Fee code 2018

              Cost Calculation One-off

              Method of Payment Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post

              Type of Cost e-Administrative Fee

              Fee Link https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

              Yes

              • 1

            • 6 Exclusively for passports issued in accordance with Article 1(4)(b) of P.D. 25/2004, as replaced by Article 1(4) of P.D. 30/2010 (transfer of prisoner). A passport valid for 3 months is issued. 62.5 €

              e-Administrative Fee code 2019

              Cost Calculation One-off

              Method of Payment Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post

              Type of Cost e-Administrative Fee

              Fee Link https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

              Yes

              • 1

            • 7 Refers to the resubmission of a request – courier costs due to the rejection of the original request. 5 €

              e-Administrative Fee code 1892

              Cost Calculation One-off

              Method of Payment Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post

              Type of Cost e-Administrative Fee

              Fee Link https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

              Yes

              • 1

            • 1 Identity card Identification document

              Identity card

              Submission by: Presented by the applicant

              Submitted by: Persons

              Notes: In addition to presenting the original identity card, submission of a photocopy of both sides of the card, on the same page, is also required.

              Document submitted under requirements: No


              No 2244

            • 2 Birth or marital status certificate. Certification

              Birth or marital status certificate.

              Submission by: Ex officio (digital)


              Notes: Submitted instead of an identity card exclusively for minors under the age of twelve (12) or residents abroad who do not possess an identity card.

              Document submitted under requirements: No

              Alternative document of: 1

              Yes 8619

            • 3 Recent (taken within the last month) colour photograph, with dimensions 4x6 cm, printed on analogue photographic paper, without the use of inkjet or laser technology, of specific technical specifications, pursuant to ICAO recommendations. Photograph

              Recent (taken within the last month) colour photograph, with dimensions 4x6 cm, printed on analogue photographic paper, without the use of inkjet or laser technology, of specific technical specifications, pursuant to ICAO recommendations.

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/myphoto-gia-polites

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Relevant Procedure: MyPhoto for citizens

              Notes: In the case of visually impaired persons, when the technical specifications set for photographs are not entirely met (e.g. lack of focus, closed years, distortion of facial characteristics, etc.), either a simple certificate of registration in the blind people’s register of the relevant department, certifying the relevant condition, also has to be submitted, or a medical certificate – report.

              Document submitted under requirements: No


              No 8298

            • 4 A certificate issued by the competent Greek police, port or fire authority of the area where the incident (loss or theft) took place, which will certify the declaration of loss or theft, as well as the result of the investigation conducted. Certificate

              A certificate issued by the competent Greek police, port or fire authority of the area where the incident (loss or theft) took place, which will certify the declaration of loss or theft, as well as the result of the investigation conducted.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Notes: Issued by the competent Greek authority (police or consular) where the theft or loss of the passport was declared. Submitted in cases of issuance of a passport to replace a previous one which was stolen or lost.

              Document submitted under requirements: Yes

              Document’s requirement: Other

              No 9703

            • 5 Solemn declaration – parental consent in writing Solemn Declaration

              Solemn declaration – parental consent in writing

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Notes: Submitted in the event of issuance of a passport for a minor, when custody is exercised by both parents and only one is present when submitting the supporting documents.

              Document submitted under requirements: Yes

              Document’s requirement: Family

              No 7320

            • 6 Decision appointing a curator or legal guardian Rule

              Decision appointing a curator or legal guardian

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Notes: Submitted in cases of issuance of a passport for a person who is under curatorship or legal guardianship.

              Document submitted under requirements: Yes

              Document’s requirement: Judicial

              No 1127

            • 7 Medical certificate or report by a doctor of a corresponding speciality with the condition being certified Health certificate

              Medical certificate or report by a doctor of a corresponding speciality with the condition being certified

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Notes: Submitted in cases where there are particularly serious health reasons that make it impossible or substantially difficult for the interested party to travel to the passport office to submit a passport issuance request.

              Document submitted under requirements: Yes

              Document’s requirement: Health

              No 5511

            • 8 9. Any existing documentary evidence attesting to the necessity of an exceptional issuance of a passport in order to travel abroad, even if the prohibitive reasons for issuance of Article 1(2) of P.D. 25/2004 apply for the applicant, in cases where the prohibition to leave the country is temporarily suspended by a court decision or an order of the public prosecutor, as well as in cases of hospitalisation for serious health reasons, death or severe illness of a relative. Proof

              9. Any existing documentary evidence attesting to the necessity of an exceptional issuance of a passport in order to travel abroad, even if the prohibitive reasons for issuance of Article 1(2) of P.D. 25/2004 apply for the applicant, in cases where the prohibition to leave the country is temporarily suspended by a court decision or an order of the public prosecutor, as well as in cases of hospitalisation for serious health reasons, death or severe illness of a relative.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons


              Document submitted under requirements: Yes

              Document’s requirement: Administrative

              No 3798

            • 9 Medical certificate from a hospital or a medical report signed by a doctor of a corresponding speciality with the condition being certified, as well as a certificate by a foreign medical institution, duly translated and verified, certifying the necessity for admission and hospitalisation abroad. Health certificate

              Medical certificate from a hospital or a medical report signed by a doctor of a corresponding speciality with the condition being certified, as well as a certificate by a foreign medical institution, duly translated and verified, certifying the necessity for admission and hospitalisation abroad.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Notes: Submitted if the applicant wishes the prioritised issuance of a passport within one (1) day from the receipt of the application - solemn declaration by the National Passports and Security Documents Centre / Hellenic Police Headquarters (H.P.H).

              Document submitted under requirements: Yes

              Document’s requirement: Health

              No 5511

            • 10 Certificate of status of draft evader residing abroad Certificate

              Certificate of status of draft evader residing abroad

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Notes: Issued by the military office and submitted for cases of draft evaders who reside abroad and who are exceptionally allowed to be issued a passport.

              Document submitted under requirements: Yes

              Document’s requirement: Military

              No 9703

            • 11 Medical certificate or report signed by a doctor of a corresponding speciality with the condition being certified, stating that it is not possible for fingerprints to be taken, as well as whether this is temporary or permanent. In the event of permanent disability of the hands, a simple certificate of registration in the disability registries of the relevant department is also to be submitted, which shall certify the applicant’s condition, without an additional medical report. Health certificate

              Medical certificate or report signed by a doctor of a corresponding speciality with the condition being certified, stating that it is not possible for fingerprints to be taken, as well as whether this is temporary or permanent. In the event of permanent disability of the hands, a simple certificate of registration in the disability registries of the relevant department is also to be submitted, which shall certify the applicant’s condition, without an additional medical report.

              Submission by: Submitted by the applicant (in person or by post)


              Notes: Only submitted in the event of permanent or temporary inability of having fingerprints taken.

              Document submitted under requirements: Yes

              Document’s requirement: Health

              No 5511

            • 12 Court decision determining temporary or permanent custody assignment. Rule

              Court decision determining temporary or permanent custody assignment.

              Submission by: Submitted by the applicant (in person or by post)


              Notes: Submitted in the event that custody of a minor is assigned to one of the two parents or a third person by a court decision.

              Document submitted under requirements: Yes

              Document’s requirement: Judicial

              No 1127

            • 13 Certificate of non-appeal. Certificate

              Certificate of non-appeal.

              Submission by: Submitted by the applicant (in person or by post)


              Notes: Submitted in the event that custody of a minor is assigned to one of the two parents or a third person by a court decision, in order to verify that the court decision remains valid.

              Document submitted under requirements: Yes

              Document’s requirement: Judicial

              No 9703

            • Law 3103 2003 23 Α

              Description Issuance of passport by the Hellenic Police and other provisions.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20030100023

            • Presidential Decree 126 2005 181 Β

              Description Establishment of National Passport Centre and other provisions.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20050200181

            • Presidential Decree 25 2004 17 Β

              Description Requirements for the issuance of passports, validity, replacement, loss and cancellation thereof

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20040200017

            • Presidential Decree 193 2005 234 Β

              Description Requirements for the issuance of passports, validity, replacement, loss and cancellation thereof

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20050200234

            • Presidential Decree 135 2007 172 Β

              Description Requirements for the issuance of passports, validity, replacement, loss and cancellation thereof

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20070200172

            • Presidential Decree 30 2010 68 Β

              Description Requirements for the issuance of passports, validity, replacement, loss and cancellation thereof

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20100200068

            • Joint Ministerial Decision 3021/22/10 2005 932 Β

              Description Supporting documents and issuance process, type and content of passport particulars

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20050200932

            • Joint Ministerial Decision 3021/22/10-δ 2005 1736 Β

              Description Supporting documents and issuance process, type and content of passport particulars

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20050201736

            • Joint Ministerial Decision 3021/22/10-στ 2007 1053 Β

              Description Supporting documents and issuance process, type and content of passport particulars

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20070201053

            • Joint Ministerial Decision 3021/22/10-θ 2010 1298 Β

              Description Supporting documents and issuance process, type and content of passport particulars

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20100201298

            • Joint Ministerial Decision 3021/22/10-ζ 2015 2702 Β

              Description Supporting documents and issuance process, type and content of passport particulars

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20150202702

            • European Regulation 2252 2004

              Description European Regulation No 2252/2004 on standards for security features and biometrics in passports and travel documents issued by Member States

              Legal references https://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:2004R2252:20090626:EL:PDF

            • European Regulation 444 2009

              Description Amendment of Council Regulation (EC) 2252/2004 on standards for security features and biometrics in passports and travel documents issued by Member States

              Legal references https://eur-lex.europa.eu/legal-content/EL/TXT/PDF/?uri=CELEX:32009R0444&from=NL

            • 1 Presence in person at the Passport Office / Consular Authority

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description For submission of the passport issuance application, the applicant must appear in person at the competent Passport Office of his/her place of residence for applications within the country, or at the competent Consular Authority for applications abroad.

              Notes In the case of a minor, the person exercising custody must also be present in person for submission of the supporting documents. Where custody is exercised by both parents, the presence in person of one parent is sufficient, together with the written consent of the other parent, whose handwritten signature is certified by any competent authority. Where neither parent can be present due to force majeure, any relative of the minor may appear, authorised by one parent and also submitting the written consent of the other. The handwritten signatures of the parents are certified as above. If neither such authorisation nor written consent can be provided, a guardian must be appointed and the supporting documents are submitted, as applicable, by the persons provided for in Articles 1601 and 1602 of the Civil Code. In the case of a person under guardianship or judicial support, the guardian or judicial supporter must also be present in person.

              No No



            • 2 Identity check and verification that legal requirements are met

              Responsible for Implementation Competent Employee

              Μethod of Implementation Software action

              Description The competent officer verifies the applicant's identity by checking the identity document (identity card) carried by the applicant and cross-checking the data in Hellenic Police databases. In cases of minors under 12 years of age or permanent residents abroad who do not have an identity card, the identity check is carried out through the Citizens' Register, by printing the corresponding certificate (birth or family status certificate). A search is then carried out in the Greek Passport Register to check whether a passport has previously been issued to the same person and its status. Finally, compliance with the legal requirements for issuance of a Greek passport is checked through third-party Hellenic Police applications.

              No No



            • 3 Electronic completion of application-solemn declaration

              Responsible for Implementation Competent Employee

              Μethod of Implementation Software action

              Description The competent officer at the Supporting Documents Receipt Point completes the application-solemn declaration in an electronic form, based on the identity data and the other supporting documents submitted by the applicant.

              Notes Through the relevant interoperability with the identity card register of Greek citizens and the passport register of Greek citizens, the corresponding details of the application-solemn declaration are completed automatically.

              No No



            • 4 Submission of digital photograph

              Responsible for Implementation Competent Employee

              Μethod of Implementation Software action

              Description Using the applicant's Tax Identification Number (AFM) or Social Security Registration Number (AMKA), the competent officer searches for the citizen's photograph in the myPhoto application operating on the Gov.gr portal.

              Notes In cases of applications submitted abroad, the photograph is provided by the citizen in physical form, printed on analogue photographic paper, without the use of home ink-jet or laser technology, and is digitised by the competent officer.

              No No



            • 5 Capture of fingerprint impressions

              Responsible for Implementation Competent Employee

              Μethod of Implementation Software action

              Description The competent officer at the Supporting Documents Receipt Point captures and encrypts impressions of the fingerprints of the index fingers of both hands of the passport applicant, unless the applicant is a minor under 12 years of age, who is exempt from this obligation.

              Notes In case of permanent or temporary inability to capture the fingerprint of an index finger, the fingerprint of the thumb, middle finger or ring finger of the same hand is captured in that order; in the case of a one-handed person, a fingerprint of a second finger from the existing hand is also captured, in the same order. Permanent or temporary inability to capture fingerprints is proved by a certificate signed by a physician of a specialty corresponding to the certified condition.

              No No



            • 6 Blocking of electronic fee

              Responsible for Implementation Competent Employee

              Μethod of Implementation Software action

              Description After checking the correct submission, as applicable, of the electronic fee, the competent officer proceeds to block it.

              Notes Where the citizen appears before the competent consular authorities, no electronic fee is blocked; instead, consular fees are issued and paid by the citizen at the consular authority.

              No No



            • 7 Printing of application-solemn declaration, checking of details and signature

              Responsible for Implementation Competent Employee

              Μethod of Implementation Signature

              Description The competent officer prints the application-solemn declaration and, after carefully checking it, the applicant signs it, thereby confirming its content. In the case of issuance of a passport for a minor, the application-solemn declaration is signed by the person(s) exercising custody and by the minor if over 12 years of age. If custody is exercised by both parents and only one is present when the supporting documents are submitted, the written consent of the absent parent is additionally required. The application-solemn declaration is also checked and signed by the officer competent to receive the supporting documents.

              No No



            • 8 Printing and delivery of proof of application submission.

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description The competent officer prints and delivers to the citizen the proof of submission of the passport issuance application, which shows, among other things, the application number with which the citizen can check the progress of the application through a special application operating on the website of the Passport and Security Documents Directorate / Hellenic Police Headquarters: https://www.passport.gov.gr/

              No No



            • 9 Submission/digitisation of supporting documents

              Responsible for Implementation Competent Employee

              Μethod of Implementation Software action

              Description The citizen submits the supporting documents required in each case, whose completeness is checked by the competent officer. The competent officer digitises the submitted supporting documents and incorporates them into the electronic application.

              No No



            • 10 Submission of application / supporting documents to the Passport and Security Documents Directorate / Hellenic Police Headquarters

              Responsible for Implementation Competent Directorate

              Μethod of Implementation Software action

              Description After completion of the check of the submitted supporting documents, the competent receiving services forward them electronically to the Passport and Security Documents Directorate of the Hellenic Police Headquarters, through appropriate network infrastructure and using all required technical and organisational measures to ensure the confidentiality, integrity and availability of the personal data being processed.

              Notes In cases where, for technical reasons, network interconnection between the Supporting Documents Receiving Authorities and the Passport and Security Documents Directorate / Hellenic Police Headquarters is not possible, the transfer of supporting documents within the country is assigned to postal service providers under a contract concluded between the Ministry of Citizen Protection and those providers, while from abroad it is carried out by diplomatic mail under the responsibility of the Ministry of Foreign Affairs.

              No No



            • 11 Receipt of application-solemn declaration and other supporting documents by the Passport and Security Documents Directorate / Hellenic Police Headquarters

              Responsible for Implementation Competent Employee

              Μethod of Implementation Inspection

              Description The Passport and Security Documents Directorate / Hellenic Police Headquarters receives all passport issuance applications submitted by the competent Supporting Documents Receipt Points, either in Greece or abroad, and checks the completeness of the supporting documents and whether the legal requirements for granting a Greek passport are met.

              Notes In cases where, for technical reasons, network interconnection between the Supporting Documents Receiving Authorities and the Passport and Security Documents Directorate / Hellenic Police Headquarters is not possible and the applications/supporting documents are sent through postal services, the Passport and Security Documents Directorate / Hellenic Police Headquarters digitises the paper applications and accompanying supporting documents and then checks the completeness of the supporting documents and whether the legal requirements for granting a Greek passport are met.

              No No



            • 12 Passport printing and quality control

              Responsible for Implementation Competent Employee

              Μethod of Implementation Software action

              Description If the legal requirements are met and the submitted supporting documents are complete, the visual and electronic personalisation of the passport follows. All printed passports are then examined by competent operators, who check each of them one by one (visually and mechanically) in order to verify print quality, correctness of the recorded data, compliance with the specifications of the form, certification of machine readability of the form and certification of readability/functionality of the electronic microprocessor.

              Yes No



            • 13 Printing of rejection letter

              Responsible for Implementation Competent Employee

              Μethod of Implementation Software action

              Description If the legal requirements are not met or the submitted supporting documents are incomplete, a rejection letter is printed, informing the applicant of the reason(s) for rejection of the request.

              Yes No



            • 14 Sending of passport or rejection letter to the Passport Office

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description The printed passport or the rejection letter is sent by secure courier services to the Passport Office where the citizen submitted the application and the required supporting documents, as applicable. At the same time, the Greek Citizens Passport Register is updated with the details of the issued passport.

              Notes The passport or rejection letter is sent to the competent consular authorities by secure courier services to the Ministry of Foreign Affairs and then by diplomatic mail to the authority where the application was submitted. The implementation time depends on the frequency of processing of diplomatic correspondence by the Ministry of Foreign Affairs.

              No No



            • 15 Delivery of passport or rejection letter

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description The competent officer delivers the issued passport or the rejection letter to the applicant or to a citizen legally authorised for this purpose, who signs the relevant proof of receipt.

              No Yes



            • National passports and Security Documents Centre / H.P.H.


              • Retrieved from "https://en.mitos.gov.gr/index.php?title=ΔΔ:Issuance_of_a_Greek_passport&oldid=76372"
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