5296f2ef-0d18-4c14-a9d7-d82d35718c5b
638132
Αναγνώριση Ιδιωτικών Φορέων Πιστοποίησης Γεωργικών Προϊόντων ή Συστημάτων
At a glance
Points of service
Points of Single Contact (ΚΕΠ – EKE), Directorate General for Food Directorate of Quality Systems and Organic Agriculture, HELLENIC AGRICULTURAL ORGANISATION- DEMETRA
Number of required documents
Description
The procedure concerns the recognition of private Bodies dealing with the certification of the application of the standard documents (AGRO standards etc.) prepared, issued and/or recognized by the Hellenic Agricultural Organization "DIMITRA" (ELGO-DIMITRA).
Basic information
Competent body
MINISTRY OF RURAL DEVELOPMENT AND FOOD
Authority/Public body’s Unit responsible for the institutional framework of the procedure
,
Authority responsible for the provision of the procedure
HELLENIC AGRICULTURAL ORGANISATION- DEMETRA
Service / organizational unit of a authority entity
Directorate General for Food Directorate of Quality Systems and Organic Agriculture
Application
Application Type
Application
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Title
Application Form for the Recognition and Supervision of a private certification Body for agricultural products or systems
What you will need
Means of authentication, identification and signature
Identification with TAXISnet codes, Identification document
Related
Means of redress or appeal:
Other
Administrative Redress (submitted to ELGO-DIMITRA, assessed from the Committee provided in article 16 of JMD 267623/2007)
Rules concerning a lack of reply from the competent authority and the legal consequences for the use:
In case of expiration of the above deadline, the application is considered approved according to article 14 of Law 3844/2010 (tacit approval) and the applicant can request a formal attestation from the competent authority (par.4, Art.10 of Law 3230/2004)
NACE
- 1.61 Support activities for crop production
Output & Results
Output
Registry update, Document Production, Digital document production
Other information
Official title
Recognition of Private Certification Bodies of Agricultural Products or Systems
Languages supported
Greek, English
Ways of provision
Establishment
Categories
Trigger (submission method)
Application (handwritten), Application (digital)
N1
ΔΔ
25
6
0
0
12
0
85324
No
2908800
1094400
Identification with TAXISnet codes, Identification document
740850, 239617
47788
1.61
7135, 8210
EU-GO
Supporting document
The procedure concerns the recognition of private Bodies dealing with the certification of the application of the standard documents (AGRO standards etc.) prepared, issued and/or recognized by the Hellenic Agricultural Organization "DIMITRA" (ELGO-DIMITRA).
4800.00
4800.00
9
0
0
4 months
,
1
Company law
Business formation (individual, corporate)
- For company establishment see the link below
No
No
2
Possession of passwords to enter software
The applicant shall have a TAXISnet username and password.
No
No
3
Tax
The candidate Body must legally have a Head Office in Greece or in another EU member state.
No
No
4
Administrative
The candidate Body must have and Official Codified Statute, possibly with amendments, and Internal Regulation of Operation; it must prove its official legal representation.
No
No
5
Technical
The candidate Body must have an Accreditation Certificate from the Hellenic Accreditation System (ESYD) or another Accreditation Body, member of the European Accreditation Multilateral Agreement (EA MLA), for the field in which the Body applies for registration in the ELGO DIMITRA register.
Bodies that do not have an Accreditation Certificate for the field of registration in the Register, may exceptionally be granted temporary reg-istration for a maximum period of one (1) year, provided they meet the rest requirements and have designed and installed a quality system according to the requirements of EN 45011 and/or EN 45012 and/or ISO/IEC 66 standards, for specific field of registration.
Within the above time period, the aforementioned Bodies must submit the Accreditation Certificate to ELGO-DIMITRA.
No
No
6
Labour
The inspectors - auditors - experts employed shall be registered in the Registry of Inspectors of ELGO-DIMITRA with specialisation in the field of registration.
Conditions for inclusion in the Register, by category, rights and obligations will be determined by a decision of the Minister of Rural Development and Food. Until the activation of the said Register, the inspectors - auditors - experts shall be evaluated by the two-member Recognition and Supervision Committee of Article 6 of JMD 267623/2007.
No
No
7
Administrative
It must be ensured that the conformity assessment of the operation/ holding controlled is carried out, for the needs of supervision, in accordance with the requirements of the standardising documents and guidelines issued and/or recognised by ELGO-DIMITRA for the field of registration.
No
No
8
Administrative
Compliance with this decision and the guidelines and regulations issued and/or recognized by ELGO-DIMITRA must be demonstrated.
No
No
1
Recognition Fee € 4,800 * plus VAT. For each additional registration field, the required man-days are increased by 50%, and the cost is increased by the same proportion (MD 132519/2011).
4800 €
Cost Calculation
One-off
Method of Payment
Bank cashier, Checkout of a competent authority, Digital (web banking), Digital (debit / credit card), Tax Office cashier
Type of Cost
Impost
No
1
Evidence of the basis of the head office in Greece (headquarters).
Attestation of Commencement from the competent local Tax Authority (DOY).
Certificate
Evidence of the basis of the head office in Greece (headquarters).
Attestation of Commencement from the competent local Tax Authority (DOY).
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Document submitted under requirements:
No
No
9703
2
Official copy of the Statute and its amendments and a relevant certificate on the Body modifications.
Evidence of official legal representation of the Certification Body.
Internal Regulation of Operation. If not available, the Body shall submit a Declaration stating which other submitted documents contain the description of its internal operation.
Organisation chart with references to the names and qualities of the persons holding the various administrative positions, as well as of the committees and councils operating within the Body.
Legal documents from legal entities
Official copy of the Statute and its amendments and a relevant certificate on the Body modifications.
Evidence of official legal representation of the Certification Body.
Internal Regulation of Operation. If not available, the Body shall submit a Declaration stating which other submitted documents contain the description of its internal operation.
Organisation chart with references to the names and qualities of the persons holding the various administrative positions, as well as of the committees and councils operating within the Body.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Document submitted under requirements:
No
No
9338
3
- Accreditation Certificate for all fields of registration
- Declaration of fields for which there is no Accreditation Certificate, and if there is a quality system for these fields, according to the requirements of the standards EN 45011 and/or ELOT EN ISO/IEC 17021.
- Quality System Manual according to EN 45011 and/or ELOT EN ISO/IEC 17021, for fields for which there is no Accreditation Certificate.
- List of documents of the Quality System according to EN 45011 and/or ELOT EN ISO/IEC 17021
- Certification Regulation for each registration field
- Control/Inspection and Certification Procedure for each registration field
- Documentation of cooperation with accredited laboratories in Greece or abroad, which ensure the possibility of performing the foreseen analyses that the Agency is obliged to perform.
Certification
- Accreditation Certificate for all fields of registration
- Declaration of fields for which there is no Accreditation Certificate, and if there is a quality system for these fields, according to the requirements of the standards EN 45011 and/or ELOT EN ISO/IEC 17021.
- Quality System Manual according to EN 45011 and/or ELOT EN ISO/IEC 17021, for fields for which there is no Accreditation Certificate.
- List of documents of the Quality System according to EN 45011 and/or ELOT EN ISO/IEC 17021
- Certification Regulation for each registration field
- Control/Inspection and Certification Procedure for each registration field
- Documentation of cooperation with accredited laboratories in Greece or abroad, which ensure the possibility of performing the foreseen analyses that the Agency is obliged to perform.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Document submitted under requirements:
No
No
8619
4
List of employed inspectors - auditors - experts (Name/Surname - Specialty - Relevant Experience).
Status of staff / associates
List of employed inspectors - auditors - experts (Name/Surname - Specialty - Relevant Experience).
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Document submitted under requirements:
No
No
7338
5
General Statement with the Application, of being aware of the JMD, regarding prerequisites no. 6 & 7
Solemn Declaration
General Statement with the Application, of being aware of the JMD, regarding prerequisites no. 6 & 7
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Relevant Procedure:
Solemn declaration and electronic solemn declaration
Document submitted under requirements:
No
No
7320
6
List of requesting operations/ holdings per registration field at the date of the application, with information on crop type, area/s, units, number of parcels, number of producers, crop size, livestock, annual production volume etc.
Table / Statement / Catalogue
List of requesting operations/ holdings per registration field at the date of the application, with information on crop type, area/s, units, number of parcels, number of producers, crop size, livestock, annual production volume etc.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Document submitted under requirements:
No
No
8689
7
Internal Regulation of Operation.
Legal documents from legal entities
Internal Regulation of Operation.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Notes:
In the event that it does not exist, a statement from the Body stating in which other submitted documents the description of its internal operation is included.
Document submitted under requirements:
No
No
9338
8
Organization chart with references to the names and qualities of the persons who hold the prescribed administrative positions, as well as the committees and councils that operate in the Agency.
Legal documents from legal entities
Organization chart with references to the names and qualities of the persons who hold the prescribed administrative positions, as well as the committees and councils that operate in the Agency.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Document submitted under requirements:
No
No
9338
9
For the certificate of accreditation, the following are required: (a) Certificate of Accreditation for all registration fields, (b) Declaration of fields for which there is no Certificate of Accreditation and if there is a quality system for them according to the requirements of the EN 45011 standards and/or ELOT EN ISO/IEC 17021, (c) Quality System Manual according to EN 45011 and/or ELOT EN ISO/IEC 17021, for fields for which there is no Accreditation Certificate, (d) Table of documents of the Quality System according to EN 45011 and/or ELOT EN ISO/IEC 17021, (e) Certification Regulation for each registration field, (f) Control/Inspection and Certification Procedure for each registration field, (h) Documentation of cooperation with accredited domestic or foreign laboratories, which cover the possibility of performing the foreseen analyzes that it is obliged to carry out the Agency.
Certificate
For the certificate of accreditation, the following are required: (a) Certificate of Accreditation for all registration fields, (b) Declaration of fields for which there is no Certificate of Accreditation and if there is a quality system for them according to the requirements of the EN 45011 standards and/or ELOT EN ISO/IEC 17021, (c) Quality System Manual according to EN 45011 and/or ELOT EN ISO/IEC 17021, for fields for which there is no Accreditation Certificate, (d) Table of documents of the Quality System according to EN 45011 and/or ELOT EN ISO/IEC 17021, (e) Certification Regulation for each registration field, (f) Control/Inspection and Certification Procedure for each registration field, (h) Documentation of cooperation with accredited domestic or foreign laboratories, which cover the possibility of performing the foreseen analyzes that it is obliged to carry out the Agency.
Submission by:
Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
Submitted by:
Legal entities
Document submitted under requirements:
No
No
9703
Joint Ministerial Decision
5, 7
267623
2007
1723
Β
Joint Ministerial Decision
1 par. 1 and par. 2
368/45661
2013
1072
Β
Joint Ministerial Decision
1
6483/147581
2013
3250
Β
Joint Ministerial Decision
188763
2011
2284
Β
Joint Ministerial Decision
596/50096
2014
1058
Β
Joint Ministerial Decision
919/131869
2014
2889
Β
Joint Ministerial Decision
9657/122441
2015
2537
Β
Joint Ministerial Decision
1437/69301
2018
1770
Β
Joint Ministerial Decision
2172/236743
2019
3570
Β
Joint Ministerial Decision
132519
2011
744
Β
Joint Ministerial Decision
155515
2011
1245
Β
Ministerial Decision
196009
2011
2630
Β
Description
Amending JMD 155515/2011(replacement of attached Forms “Appli-cation-Solemn Declaration” of the administrative procedures regarding Certification of Agricultural Advisers and regarding Recognition of Certified – from the Certification and Supervision Organization of Ag-ricultural Products - Private Bodies for agricultural products or systems)
Legal references
https://www.et.gr/api/DownloadFeksApi/?fek pdf=20110202630
1
Start of procedure
No
No
2
Submission of applications and supporting documents
Responsible for Implementation
Competent body
Μethod of Implementation
Manual Action
Description
The Body electronically submits to ELGO-DIMITRA or to a KEP-EKE (submission to the KEP-EKE may also be made in person) the special application form, signed and stamped by the Body (legal representative or person authorised by them) and accompanied by the supporting documents provided for therein.
The application and all supporting documents must be submitted in electronic form.
In the case of submission to a KEP-EKE, the supporting documents are forwarded through it to ELGO-DIMITRA.
Yes
No
3
Electronic submission of application and supporting documents
Responsible for Implementation
Software
Μethod of Implementation
Software action
Yes
No
4
Completeness check
Responsible for Implementation
Collective body
Μethod of Implementation
Inspection
Description
The Recognition Committee of ELGO-DIMITRA examines the completeness of the application and the supporting documents submitted with it and evaluates it.
No
No
5
Informing the body in case of deficiencies
Responsible for Implementation
Competent Directorate
Μethod of Implementation
Manual Action
Description
If deficiencies are found or information is identified for which further clarification is required, ELGO-DIMITRA informs the Body in writing, and the Body must reply in writing no later than within fifteen (15) working days from receipt of the relevant notice
No
No
6
Filing of application in the archive (non-response by the Body or finding of reasons preventing continuation)
Responsible for Implementation
Competent Directorate
Μethod of Implementation
Manual Action
Description
If the Body does not respond within the specified time period, or if after the above procedure it is found that there continue to be reasons preventing continuation of the recognition procedure, the Recognition Committee recommends to the Recognition Council that the Body’s application be placed in the archive.
No
No
7
Recommendation of the Recognition Council
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Recognition Council makes the relevant recommendation to the Board of Directors of ELGO-DIMITRA
No
No
8
Examination of recommendation by the Board of Directors of ELGO-DIMITRA
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Board of Directors of ELGO-DIMITRA examines the recommendation of the Recognition Council and decides on the submission of the relevant reasoned opinion to the Minister of Rural Development and Food.
No
No
9
Forwarding of the reasoned opinion of the Board of Directors of ELGO-DIMITRA
Responsible for Implementation
Competent Minister
Μethod of Implementation
Manual Action
Description
The reasoned opinion of the Board of Directors is forwarded to the Minister of Rural Development and Food, through the co-competent General Directorates of the Ministry.
No
No
10
Decision of the Minister of Rural Development and Food
Responsible for Implementation
Competent Minister
Μethod of Implementation
Signature
Description
The Minister of Rural Development and Food decides accordingly.
No
No
11
Conduct of inspection (where no deficiencies are found)
Responsible for Implementation
Collective body
Μethod of Implementation
Inspection
Description
If no deficiencies are found, the Recognition Committee schedules an inspection of the Body in accordance with the criteria and control schemes determined by ELGO-DIMITRA.
No
No
12
Sending of inspection programme
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Recognition Committee, in consultation with the Body, decides the date on which the inspection will be carried out and sends the inspection programme to the Body at least five (5) working days before that inspection takes place.
No
No
13
Response by the Body
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Body sends its written acceptance of the inspection programme and notifies the Recognition Committee of the programme of inspections it carries out at businesses/holdings.
Otherwise, through its legal representative and within three (3) working days from notification of the inspection programme, it requests in writing, with documented justification, the replacement of one or more members of the Recognition Committee, provided that serious reasons exist.
No
No
14
Evaluation by ELGO-DIMITRA of the Body’s request for replacement of one or more members of the Recognition Committee
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
In the case of a request to replace one or more members of the Recognition Committee, ELGO-DIMITRA evaluates the submitted request and, if it is accepted, arranges for the composition of the inspection team to be redefined and sends a new inspection programme.
No
No
15
Conduct of inspection at the Body’s headquarters
Responsible for Implementation
Collective body
Μethod of Implementation
Inspection
Description
The inspection is carried out at the Body’s headquarters, as well as at any regional units of the Body.
It is noted that during the inspection, the legal representative of the Body or their authorised representative must be present and must provide the Recognition Committee with any information needed to facilitate its work.
No
No
16
Actions of the Recognition Committee
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Recognition Committee attends the inspections carried out by the Body at businesses/holdings, in accordance with the inspection programme, in order to evaluate the inspection procedure as well as the work of the Body’s inspectors.
If at this stage the Body does not have a business/holding to inspect, the Body must inform ELGO-DIMITRA so that the Recognition Committee may attend the first inspection it will carry out, and the procedure continues for the granting of provisional recognition for a maximum period of one (1) year.
No
No
17
Drafting of inspection report
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Recognition Committee drafts an Inspection Report in which it records its findings and presents them to the Body for co-signature.
No
No
18
Co-signing of inspection report by the interested Body
Responsible for Implementation
Collective body
Μethod of Implementation
Signature
Description
The Inspection Report must be co-signed by the legal representative of the Body, indicating acceptance of its content. Any reservations and objections of the Body may be stated in the relevant section of the form. Refusal by the Body to co-sign the Report entails a negative recommendation by the Recognition Committee regarding acceptance of the Body.
No
No
19
Provision of a copy of the inspection report to the Body and the original to ELGO-DIMITRA
Responsible for Implementation
Competent body
Μethod of Implementation
Manual Action
Description
A copy of the Inspection Report is delivered to the Body and the original is submitted to ELGO-DIMITRA.
No
No
20
Submission of any corrective actions by the Body
Responsible for Implementation
Competent body
Μethod of Implementation
Manual Action
Description
The Body submits, within ten (10) working days from the date on which the copy of the Inspection Report is delivered to it, corrective actions for these findings as well as the timeframe for their implementation.
No
No
21
Acceptance or non-acceptance of corrective actions by ELGO-DIMITRA
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Recognition Committee must inform the Body within ten (10) working days of whether the proposed corrective actions and their implementation timeframe are accepted.
No
No
22
Resubmission of corrective actions
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
In the event of non-acceptance of the corrective actions, the Body must send new corrective actions within five (5) working days for evaluation by the Recognition Committee.
No
No
23
Evaluation of new corrective actions
Responsible for Implementation
Collective body
Μethod of Implementation
Inspection
Description
The Recognition Committee evaluates the new corrective actions within five (5) working days.
Verification of implementation of the corrective actions may be carried out either by administrative checking of objective evidence or by conducting an inspection.
No
No
24
Negative recommendation of the Recognition Committee regarding the new corrective actions
Responsible for Implementation
Collective body
Μethod of Implementation
Manual Action
Description
The Recognition Committee makes a recommendation regarding recognition of the Body.
In the event of non-acceptance of the corrective actions, or if it is found that the corrective actions were not implemented by the Body or were not implemented within the specified time period, the recommendation is negative.
Yes
No
25
Submission of positive or negative recommendation of the Recognition Committee to the Directorate of ELGO-DIMITRA
Responsible for Implementation
Competent Directorate
Μethod of Implementation
Manual Action
Description
The Recognition Committee submits the recommendation to the competent Directorate of ELGO-DIMITRA.
Yes
No
26
Sending of recommendation with the complete file to the Recognition Council
Responsible for Implementation
Competent Directorate
Μethod of Implementation
Manual Action
Description
The competent Directorate of ELGO-DIMITRA sends the recommendation with the complete file to the Recognition Council.
No
No
27
Examination of the Body’s file by the Recognition Council and drafting of the relevant recommendation
Responsible for Implementation
Competent Directorate
Μethod of Implementation
Inspection
Description
The Recognition Council examines the Body’s file and makes a relevant recommendation to the Board of Directors of ELGO-DIMITRA for the issuance by it of a reasoned opinion on whether or not the Body should be recognised.
No
No
28
Issuance by the Board of Directors of ELGO-DIMITRA of a reasoned opinion on recognition and registration or non-registration of the Body in the Register
Responsible for Implementation
Competent Directorate
Μethod of Implementation
Manual Action
Description
The Board of Directors of ELGO-DIMITRA issues a reasoned opinion on the recognition and registration or non-registration of the Body in the Register, as well as on the period of validity of the recognition, which is three (3) years or, in special cases, shorter, and informs the competent Directorate of ELGO-DIMITRA accordingly.
No
No
29
Informing the Body of negative reasoned opinion
Responsible for Implementation
Competent Directorate
Μethod of Implementation
Manual Action
Description
If the Board of Directors issues a reasoned opinion not to recognise the Body, the Body is informed in writing and may submit a documented objection.
Yes
No
30
Forwarding of positive reasoned opinion
Responsible for Implementation
Competent Directorate
Μethod of Implementation
Manual Action
Description
If the Board of Directors issues a reasoned opinion for recognition of the Body, it is forwarded to the Minister of Rural Development and Food through the co-competent General Directorates of the Ministry.
Yes
No
31
Ministerial decision
Responsible for Implementation
Competent Minister
Μethod of Implementation
Manual Action
Description
The Minister of Rural Development and Food decides on recognition of the Body.
The decision of the Minister of Rural Development and Food is forwarded to the Body and notified to ELGO-DIMITRA.
No
Yes
Regarding integrated management in agricultural production
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