Recognition of Private Certification Bodies of Agricultural Products or Systems

From National Registry of Administrative Public Services



5296f2ef-0d18-4c14-a9d7-d82d35718c5b 638132 Αναγνώριση Ιδιωτικών Φορέων Πιστοποίησης Γεωργικών Προϊόντων ή Συστημάτων

At a glance

Points of service

Points of Single Contact (ΚΕΠ – EKE), Directorate General for Food Directorate of Quality Systems and Organic Agriculture, HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

Digital provision points

Number of required documents

9

Fees

4,800 €

Deadline of completion

4 months

Description

The procedure concerns the recognition of private Bodies dealing with the certification of the application of the standard documents (AGRO standards etc.) prepared, issued and/or recognized by the Hellenic Agricultural Organization "DIMITRA" (ELGO-DIMITRA).

Basic information

Competent body

MINISTRY OF RURAL DEVELOPMENT AND FOOD

Authority/Public body’s Unit responsible for the institutional framework of the procedure

,

Authority responsible for the provision of the procedure

HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

Service / organizational unit of a authority entity

Directorate General for Food Directorate of Quality Systems and Organic Agriculture

Provided to

Related links


Last update

18/06/2024

Application

Application Type

Application

Submission by:

Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

Submitted by:

Legal entities

Title

Application Form for the Recognition and Supervision of a private certification Body for agricultural products or systems


What you will need

Means of authentication, identification and signature

Identification with TAXISnet codes, Identification document

    Print

    Requirements

      Fees

        Related


        Means of redress or appeal:

        Other Administrative Redress (submitted to ELGO-DIMITRA, assessed from the Committee provided in article 16 of JMD 267623/2007)

        Rules concerning a lack of reply from the competent authority and the legal consequences for the use:

        Tacit approval

        In case of expiration of the above deadline, the application is considered approved according to article 14 of Law 3844/2010 (tacit approval) and the applicant can request a formal attestation from the competent authority (par.4, Art.10 of Law 3230/2004)

        NACE

        • 1.61 Support activities for crop production

        Output & Results

        Output

        Registry update, Document Production, Digital document production

        Steps

          Digital steps

            Other information

            Official title

            Recognition of Private Certification Bodies of Agricultural Products or Systems

            Languages supported

            Greek, English

            Ways of provision

            Establishment

            Legislation

              Categories

              Τype of procedure

              Trigger

              Applied for

              Trigger (submission method)

              Application (handwritten), Application (digital)

              Life events

              Type

              Outgoing
              N1

              ,


            • 1 Company law Business formation (individual, corporate)
              • For company establishment see the link below

              No No

            • 2 Possession of passwords to enter software The applicant shall have a TAXISnet username and password.

              No No

            • 3 Tax The candidate Body must legally have a Head Office in Greece or in another EU member state.


              No No

            • 4 Administrative The candidate Body must have and Official Codified Statute, possibly with amendments, and Internal Regulation of Operation; it must prove its official legal representation.


              No No

            • 5 Technical The candidate Body must have an Accreditation Certificate from the Hellenic Accreditation System (ESYD) or another Accreditation Body, member of the European Accreditation Multilateral Agreement (EA MLA), for the field in which the Body applies for registration in the ELGO DIMITRA register. Bodies that do not have an Accreditation Certificate for the field of registration in the Register, may exceptionally be granted temporary reg-istration for a maximum period of one (1) year, provided they meet the rest requirements and have designed and installed a quality system according to the requirements of EN 45011 and/or EN 45012 and/or ISO/IEC 66 standards, for specific field of registration. Within the above time period, the aforementioned Bodies must submit the Accreditation Certificate to ELGO-DIMITRA.


              No No

            • 6 Labour The inspectors - auditors - experts employed shall be registered in the Registry of Inspectors of ELGO-DIMITRA with specialisation in the field of registration. Conditions for inclusion in the Register, by category, rights and obligations will be determined by a decision of the Minister of Rural Development and Food. Until the activation of the said Register, the inspectors - auditors - experts shall be evaluated by the two-member Recognition and Supervision Committee of Article 6 of JMD 267623/2007.


              No No

            • 7 Administrative It must be ensured that the conformity assessment of the operation/ holding controlled is carried out, for the needs of supervision, in accordance with the requirements of the standardising documents and guidelines issued and/or recognised by ELGO-DIMITRA for the field of registration.


              No No

            • 8 Administrative Compliance with this decision and the guidelines and regulations issued and/or recognized by ELGO-DIMITRA must be demonstrated.


              No No

            • 1 Recognition Fee € 4,800 * plus VAT. For each additional registration field, the required man-days are increased by 50%, and the cost is increased by the same proportion (MD 132519/2011). 4800 €

              Cost Calculation One-off

              Method of Payment Bank cashier, Checkout of a competent authority, Digital (web banking), Digital (debit / credit card), Tax Office cashier

              Type of Cost Impost

              No

            • 1 Evidence of the basis of the head office in Greece (headquarters). Attestation of Commencement from the competent local Tax Authority (DOY). Certificate

              Evidence of the basis of the head office in Greece (headquarters). Attestation of Commencement from the competent local Tax Authority (DOY).

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: No


              No 9703

            • 2 Official copy of the Statute and its amendments and a relevant certificate on the Body modifications. Evidence of official legal representation of the Certification Body. Internal Regulation of Operation. If not available, the Body shall submit a Declaration stating which other submitted documents contain the description of its internal operation. Organisation chart with references to the names and qualities of the persons holding the various administrative positions, as well as of the committees and councils operating within the Body. Legal documents from legal entities

              Official copy of the Statute and its amendments and a relevant certificate on the Body modifications. Evidence of official legal representation of the Certification Body. Internal Regulation of Operation. If not available, the Body shall submit a Declaration stating which other submitted documents contain the description of its internal operation. Organisation chart with references to the names and qualities of the persons holding the various administrative positions, as well as of the committees and councils operating within the Body.

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: No


              No 9338

            • 3 - Accreditation Certificate for all fields of registration - Declaration of fields for which there is no Accreditation Certificate, and if there is a quality system for these fields, according to the requirements of the standards EN 45011 and/or ELOT EN ISO/IEC 17021. - Quality System Manual according to EN 45011 and/or ELOT EN ISO/IEC 17021, for fields for which there is no Accreditation Certificate. - List of documents of the Quality System according to EN 45011 and/or ELOT EN ISO/IEC 17021 - Certification Regulation for each registration field - Control/Inspection and Certification Procedure for each registration field - Documentation of cooperation with accredited laboratories in Greece or abroad, which ensure the possibility of performing the foreseen analyses that the Agency is obliged to perform. Certification

              - Accreditation Certificate for all fields of registration - Declaration of fields for which there is no Accreditation Certificate, and if there is a quality system for these fields, according to the requirements of the standards EN 45011 and/or ELOT EN ISO/IEC 17021. - Quality System Manual according to EN 45011 and/or ELOT EN ISO/IEC 17021, for fields for which there is no Accreditation Certificate. - List of documents of the Quality System according to EN 45011 and/or ELOT EN ISO/IEC 17021 - Certification Regulation for each registration field - Control/Inspection and Certification Procedure for each registration field - Documentation of cooperation with accredited laboratories in Greece or abroad, which ensure the possibility of performing the foreseen analyses that the Agency is obliged to perform.

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: No


              No 8619

            • 4 List of employed inspectors - auditors - experts (Name/Surname - Specialty - Relevant Experience). Status of staff / associates

              List of employed inspectors - auditors - experts (Name/Surname - Specialty - Relevant Experience).

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: No


              No 7338

            • 5 General Statement with the Application, of being aware of the JMD, regarding prerequisites no. 6 & 7 Solemn Declaration

              General Statement with the Application, of being aware of the JMD, regarding prerequisites no. 6 & 7

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 6 List of requesting operations/ holdings per registration field at the date of the application, with information on crop type, area/s, units, number of parcels, number of producers, crop size, livestock, annual production volume etc. Table / Statement / Catalogue

              List of requesting operations/ holdings per registration field at the date of the application, with information on crop type, area/s, units, number of parcels, number of producers, crop size, livestock, annual production volume etc.

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: No


              No 8689

            • 7 Internal Regulation of Operation. Legal documents from legal entities

              Internal Regulation of Operation.

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities

              Notes: In the event that it does not exist, a statement from the Body stating in which other submitted documents the description of its internal operation is included.

              Document submitted under requirements: No


              No 9338

            • 8 Organization chart with references to the names and qualities of the persons who hold the prescribed administrative positions, as well as the committees and councils that operate in the Agency. Legal documents from legal entities

              Organization chart with references to the names and qualities of the persons who hold the prescribed administrative positions, as well as the committees and councils that operate in the Agency.

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: No


              No 9338

            • 9 For the certificate of accreditation, the following are required: (a) Certificate of Accreditation for all registration fields, (b) Declaration of fields for which there is no Certificate of Accreditation and if there is a quality system for them according to the requirements of the EN 45011 standards and/or ELOT EN ISO/IEC 17021, (c) Quality System Manual according to EN 45011 and/or ELOT EN ISO/IEC 17021, for fields for which there is no Accreditation Certificate, (d) Table of documents of the Quality System according to EN 45011 and/or ELOT EN ISO/IEC 17021, (e) Certification Regulation for each registration field, (f) Control/Inspection and Certification Procedure for each registration field, (h) Documentation of cooperation with accredited domestic or foreign laboratories, which cover the possibility of performing the foreseen analyzes that it is obliged to carry out the Agency. Certificate

              For the certificate of accreditation, the following are required: (a) Certificate of Accreditation for all registration fields, (b) Declaration of fields for which there is no Certificate of Accreditation and if there is a quality system for them according to the requirements of the EN 45011 standards and/or ELOT EN ISO/IEC 17021, (c) Quality System Manual according to EN 45011 and/or ELOT EN ISO/IEC 17021, for fields for which there is no Accreditation Certificate, (d) Table of documents of the Quality System according to EN 45011 and/or ELOT EN ISO/IEC 17021, (e) Certification Regulation for each registration field, (f) Control/Inspection and Certification Procedure for each registration field, (h) Documentation of cooperation with accredited domestic or foreign laboratories, which cover the possibility of performing the foreseen analyzes that it is obliged to carry out the Agency.

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: No


              No 9703

            • Joint Ministerial Decision 5, 7 267623 2007 1723 Β

              Description Recognition prerequisites and procedure – articles 5 & 7 respectively

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20070201723

            • Joint Ministerial Decision 1 par. 1 and par. 2 368/45661 2013 1072 Β

              Description Amending par. 4 of article 6 of JMD 267623/2007 (composition of a two-member committee in ELGO-DIMITRA, aiming to recognize and supervise the new body)

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20130201072

            • Joint Ministerial Decision 1 6483/147581 2013 3250 Β

              Description Amending article 2 JMD 368/45661/2013 (validity deadline extension regarding recognition of the body).

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20130203250

            • Joint Ministerial Decision 188763 2011 2284 Β

              Description Composition of ELGO-DIMITRA and conveyance of responsibilities from merged legal persons to the established body

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20110202284

            • Joint Ministerial Decision 596/50096 2014 1058 Β

              Description Amending JMD 188763.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20140201058

            • Joint Ministerial Decision 919/131869 2014 2889 Β

              Description Amending JMD 188763.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20140202889

            • Joint Ministerial Decision 9657/122441 2015 2537 Β

              Description Amending JMD 188763.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20150202537

            • Joint Ministerial Decision 1437/69301 2018 1770 Β

              Description Amending JMD 188763.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20180201770

            • Joint Ministerial Decision 2172/236743 2019 3570 Β

              Description Amending JMD 188763.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20190203570

            • Joint Ministerial Decision 132519 2011 744 Β

              Description Recognition Fee.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20110200744

            • Joint Ministerial Decision 155515 2011 1245 Β

              Description Reasons relating to the public interest, facilitation of application submission via ΚΕP-EKE.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20110201245

            • Ministerial Decision 196009 2011 2630 Β

              Description Amending JMD 155515/2011(replacement of attached Forms “Appli-cation-Solemn Declaration” of the administrative procedures regarding Certification of Agricultural Advisers and regarding Recognition of Certified – from the Certification and Supervision Organization of Ag-ricultural Products - Private Bodies for agricultural products or systems)

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20110202630

            • 1 Submission of application and of required documents

              Responsible for Implementation Competent Employee

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Manual Action

              Description The candidate Body submits the Application form, signed and stamped by the legal representative or a person authorised by him/her, along with the supporting documents stated in the form. The form and all the documents must be submitted in electronic form, either to ELGO DIMITRA or to a KEP-EKE. In the latter case, submission may be done in person and the supporting documents are forwarded by KEP-EKE to ELGO-DIMITRA.

              Notes After the file has undergone a completion check, and in cases of missing documents or information that need further clarification, then ELGO-DIMITRA informs the Body in writing and the Body must reply in writing within fifteen (15) working days from the receipt of the notice (otherwise, the application does not proceed and is kept for future record)..

              No No


            • 2 Conduction of on-site inspection

              Responsible for Implementation Collective body

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Inspection

              Description In cases the file is complete, then the Recognition Committee schedules an on-site inspection of the Body, according to the criteria and control schemes defined by ELGO-DIMITRA.

              No No


            • 3 Dispatch of inspection program

              Responsible for Implementation Other

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Manual Action

              Description The Recognition Committee, after communicating with the Body, decides the date of the inspection and sends the inspection program to the Body. The inspection program is sent to the Agency at least five (5) working days before the scheduled inspection.

              No No


            • 4 Reply of Body

              Responsible for Implementation Other

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Manual Action

              Description The Body sends a written acceptance of the inspection programme and notifies the Recognition Committee for the scheduled inspections which will conduct to selected companies/holdings. Otherwise, the Body requests in writing, through its legal representative, within three (3) working days from the notification of the inspection programme, with substantiated justification, the replacement of one or more members of the Recognition Committee, if there are serious reasons for doing so.

              No No


            • 5 Evaluation of request regarding the replacement of a member/s of the Recognition Committee

              Responsible for Implementation Collective body

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Manual Action

              Description On occasions the Body requests the replacement of a member or members of the Recognition Committee, ELGO-DIMITRA evaluates the submitted request and, if it is accepted, ELGO-DIMITRA proceeds with a new composition of the inspection team and sends again the inspection program to the Body.

              No No


            • 6 Conduction of on-site inspection at the Headquarters of the Body

              Responsible for Implementation Collective body

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Inspection

              Description An inspection is conducted at the Headquarters of the candidate Body, and at any other units across the region. It is noted that, during the inspection, the legal representative of the Body or its authorized representative must be present and is obliged to provide the Recognition Committee with any information to facilitate its work.

              No No


            • 7 Actions of the Recognition Committee

              Responsible for Implementation Collective body

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Manual Action

              Description The Recognition Committee is present at each inspection the Body conducts to the companies/holdings, according the inspection program, aiming to evaluate the inspection procedure and the work/performance of the Body’s inspectors. In cases where, at this stage, the Body does not have any company/holding available for inspection, then it is obliged to inform ELGO-DIMITRA in order to ensure that the Recognition Committee is present in the first inspection to be conducted by the Body, and the procedure may then continue with the issuance of a temporary recognition of maximum one (1) year.

              No No


            • 8 Production of inspection report

              Responsible for Implementation Collective body

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Manual Action

              Description The Recognition Committee produces an Inspection Report with all the findings and presents it to the Body for co-signature.

              No No


            • 9 Co-signing of the report from the inspected Body

              Responsible for Implementation Other

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Signature

              Description The Inspection Report must be co-signed by the legal representative of the Body, indicating the acceptance of its content. Any reservations and objections of the Body can be stated in the relevant section of the form. Refusal to co-sign the Report by the Body implies the negative proposal of the Recognition Committee as to the acceptance of the Body.

              No No


            • 10 Provision of report copy to the Body and handing the original to ELGO DIMITRA

              Responsible for Implementation Other

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Manual Action

              Description A copy of the Inspection Report is delivered to the Body and the original is submitted to ELGO-DIMITRA by the Recognition Committee.

              Notes The Body submits, within ten (10) working days from the date of reception of the copy of the Inspection Report, corrective actions for the findings, as well as a time plan for their implementation. The Recognition Committee must inform the Body within ten (10) working days for the acceptance or not of the recommended corrective actions and their implementation time-plan. If the corrective actions are not accepted, then the Body is obliged within five (5) working days to send again updated corrective actions for assessment by the Recognition Committee. The Recognition Committee evaluates the new corrective actions within five (5) working days. The verification of the implementation of the corrective actions can be carried out either by administrative control of objective evidence or by carrying out a new inspection.

              No No


            • 11 Proposal of the Committee for recognising the institution

              Responsible for Implementation Collective body

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Manual Action

              Description The Recognition Committee makes a proposal for the recognition of the Institution. In case of non-acceptance of the corrective actions, or in case it is found that the corrective actions were not implemented by the Body or that they were not implemented within the specified period of time, the proposal is negative.

              No No


            • 12 Issuance of reasoned opinion for the Body recognition and registration in the relevant registry by ELGO-DIMITRA

              Responsible for Implementation Competent Directorate

              Co-responsible for Implementation HELLENIC AGRICULTURAL ORGANISATION- DEMETRA

              Μethod of Implementation Manual Action

              Description The internal process for approval is followed in ELGO- DIMITRA and the file is forwarded to the Board of Directors: - On occasions where the Board of Directors of ELGO-DIMITRA issues a reasoned opinion for the non-recognition of the Body, the Body is informed in writing. The Body may file a substantiated redress. - On occasions where the Board of Directors of ELGO-DIMITRA issues a reasoned opinion for the recognition of the Body and the period of recognition validity (three (3) years, or in specific cases less), then the opinion is forwarded to the Minister of Rural Development and Food, who finally decides on the recognition of the Body. The decision of the Minister is forwarded to the Body and notified to ELGO-DIMITRA.

              No Yes


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