Cross-border Provision of Auction Services for Ancient Movable Monuments

From National Registry of Administrative Public Services



685b888a-136f-4f99-9086-85b90566630e 378273 Διασυνοριακή Παροχή Υπηρεσιών Διεξαγωγής Δημοπρασιών Αρχαίων Κινητών Μνημείων

At a glance

Points of service

Points of Single Contact (ΚΕΠ – EKE), DIRECTORATE FOR DOCUMENTATION AND PROTECTION OF CULTURAL GOODS, MINISTRY OF CULTURE

Digital provision points

Remote Points of service

Number of required documents

9 to 10

Fees

Provided without cost

Deadline of completion

2 months

Description

The procedure covers the authorisation for the cross-border provision of services for the auctioning of ancient movable monuments.

Basic information

Competent body

MINISTRY OF CULTURE

Authority/Public body’s Unit responsible for the institutional framework of the procedure

Service / organizational unit of a authority entity

DIRECTORATE FOR DOCUMENTATION AND PROTECTION OF CULTURAL GOODS

Related links

Notes

The declaration for the provision of services relating to the holding of auctions of ancient movable monuments shall be submitted at least two months prior to the date of each auction.

Last update

14/06/2024

Application

Application Type

Application

Submission by:

Submitted by the applicant (in person or by post)

Submitted by:

Persons, Legal entities

Title

Application of the interested entity organising an auction within the Greek Territory


What you will need

Means of authentication, identification and signature

Identification document

    Print

    Requirements

      Fees

        Related




        NACE

        • 47.79 Retail sale of second-hand goods in stores

        Output & Results

        Output

        Document Production

        Steps

          Digital steps

            Other information

            Official title

            Cross-border Provision of Auction Services for Ancient Movable Monuments

            Languages supported

            English

            Ways of provision

            Cross-border

            Legislation

              Categories

              Τype of procedure

              Trigger

              Applied for

              Trigger (submission method)

              Application (handwritten), Application (digital)

              Type

              Outgoing
              N2

              ,,,,,


            • 1 Administrative The applicant must be established and carrying out the activity in question in another Member State of the European Union or provide evidence of at least two years of activity in the field of art auctions.


              No No

            • 2 Time limit The application for the auction, along with the list of the movable monuments to be auctioned, must be submitted at least two months before the auction. An auction held without the prior and timely submission of a request to hold the auction, accompanied by the list of movable monuments, shall be null and void and the movable monuments thus transferred shall be taken over by the State without any formalities.


              No No

            • 3 Administrative The licence is issued for a specific list of monuments to be auctioned


              No No

            • 4 Technical The auction venue, which must comply with all rules of good maintenance and security, must be alarmed and adequately guarded.


              No No

            • 5 Conditions for non-commission of criminal offenses There must be no evidence that the movable monuments listed in the auction catalogue have been obtained by theft, illegal excavation or other illegal activity, such as money laundering, or that they have been acquired or exported in violation of the legislation of their State of origin.


              No No

            • 6 Prior Service The applicant must have relevant professional experience, evidenced in particular by at least two years of involvement in the field of art auctions - The requirement applies in cases of auctions by other natural or legal persons other than antique dealers who have a relevant license.


              No No

            • 7 Prior Service The applicant must have experienced and qualified staff - This requirement applies in cases of auctions by natural or legal persons other than antique dealers who have a relevant license.


              No No

            • 8 Company law The applicant must comply with codes of conduct that are in line with the legislation in force, as well as with the international practices followed in conducting auctions of ancient and modern movable monuments.


              No No

            • 9 Building The applicant must dispose of a suitable shop and storage area located in cities where the Ministry of Culture services responsible for the protection of movable cultural heritage monuments to be auctioned are located.


              No No

            • 10 Conditions for non-commission of criminal offenses The applicant must not have been convicted irrevocably of a criminal offence or a breach of the legislation on the protection of cultural heritage or of forgery, bribery, theft, embezzlement or of acceptance the proceeds of crime


              No No

            • 11 Labour If the auction is conducted by a legal person, an Auction Manager shall be appointed, who is required to have the following qualifications: i) a degree or diploma of any Department of any national university or equivalent schools abroad, preferably of the Department of History and Archaeology or the Department of Media Communication and Culture or ii) at least two years of employment in a company organising auctions of cultural goods.


              No No

            • 12 Administrative The authorisation is granted exclusively to the person who has applied for it and is personal and non-transferable.


              No No

            • 1 Detailed list, with the dating of the movable monuments to be auctioned Table / Statement / Catalogue

              Detailed list, with the dating of the movable monuments to be auctioned

              Submission by: Submitted by the applicant (in person or by post)


              Document submitted under requirements: No


              No 8689

            • 2 Photocatalogue of movable monuments to be auctioned Item photo

              Photocatalogue of movable monuments to be auctioned

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons, Legal entities


              Document submitted under requirements: No


              No 8081

            • 3 Detailed reference to the origin of movable monuments Report

              Detailed reference to the origin of movable monuments

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons, Legal entities


              Document submitted under requirements: No


              No 6631

            • 4 Details of the principal (mandator) of the auctioneer Enabling act

              Details of the principal (mandator) of the auctioneer

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons, Legal entities


              Document submitted under requirements: No


              No 3070

            • 5 Authorisation for the possession/ownership of movable monuments License to occupy / own

              Authorisation for the possession/ownership of movable monuments

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons, Legal entities


              Document submitted under requirements: No


              No 7393

            • 6 Contract of auction mandate of the owner/principal of the movable monuments to be auctioned: the contract of auction mandate includes (a) A clause on the application of Greek law, as well as a specific reference to the provisions of par. 5 and 6 of Article 28 of Law No. 3028/2002 (b) The full details of both the auction organizer and the principal - seller, as well as their addresses (c) The items to be auctioned along with an exact description thereof (d) The selling price, if any, set by the principal - seller (e) The place and time of the auction (f) The method and time of transport of the movable monument from and to the auction site (g) The method of payment after the award to the highest bidder Private Agreement

              Contract of auction mandate of the owner/principal of the movable monuments to be auctioned: the contract of auction mandate includes (a) A clause on the application of Greek law, as well as a specific reference to the provisions of par. 5 and 6 of Article 28 of Law No. 3028/2002 (b) The full details of both the auction organizer and the principal - seller, as well as their addresses (c) The items to be auctioned along with an exact description thereof (d) The selling price, if any, set by the principal - seller (e) The place and time of the auction (f) The method and time of transport of the movable monument from and to the auction site (g) The method of payment after the award to the highest bidder

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons, Legal entities


              Document submitted under requirements: No


              No 8972

            • 7 A Solemn Declaration stating the venue of the auction and that such venue complies with all the rules of good maintenance and safety, in case the auction is not held within the dealers premises. Solemn Declaration

              A Solemn Declaration stating the venue of the auction and that such venue complies with all the rules of good maintenance and safety, in case the auction is not held within the dealers premises.

              Relevant link: https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons, Legal entities

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 8 A certificate issued by the competent authority of the Member State of establishment stating that the auctioneer is legally established in that Member State and is lawfully pursuing the professional activity in question and that they are not prohibited, even temporarily, from pursuing such activity at the time the certificate is issued, or, where no such certificate is provided for by the Member State of establishment, documents proving that the persons concerned have been pursuing the activity of auctioning works of art for at least two years. Certificate

              A certificate issued by the competent authority of the Member State of establishment stating that the auctioneer is legally established in that Member State and is lawfully pursuing the professional activity in question and that they are not prohibited, even temporarily, from pursuing such activity at the time the certificate is issued, or, where no such certificate is provided for by the Member State of establishment, documents proving that the persons concerned have been pursuing the activity of auctioning works of art for at least two years.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons, Legal entities

              Notes: The certificate shall be valid for one year and shall be lodged only once with the declaration of the auction.

              Document submitted under requirements: No


              No 9703

            • 9 A solemn declaration stating that the auctioneer has not been irrevocably convicted of a felony or a violation of the legislation for the protection of cultural heritage or for forgery, bribery, theft, embezzlement or acceptance of the proceeds of crime and that no criminal prosecution is pending for any of the above acts. If the applicant is a legal person, the impediment must not apply to the directors or members of their governing bodies. Solemn Declaration

              A solemn declaration stating that the auctioneer has not been irrevocably convicted of a felony or a violation of the legislation for the protection of cultural heritage or for forgery, bribery, theft, embezzlement or acceptance of the proceeds of crime and that no criminal prosecution is pending for any of the above acts. If the applicant is a legal person, the impediment must not apply to the directors or members of their governing bodies.

              Relevant link: https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons, Legal entities

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 10 In case the auction is conducted by a legal entity, the person responsible for conducting the auction must be identified and present the documents proving their qualifications, namely: i) a degree or diploma of any foreign university or ii) documents proving at least two years of experience in a company organizing auctions of cultural goods. Certificate of previous service

              In case the auction is conducted by a legal entity, the person responsible for conducting the auction must be identified and present the documents proving their qualifications, namely: i) a degree or diploma of any foreign university or ii) documents proving at least two years of experience in a company organizing auctions of cultural goods.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: Yes

              Document’s requirement: Company law

              No 1244

            • Law 3028 2002

              Description On the protection of antiquities and cultural heritage in general

              Legal references https://www.et.gr/api/DownloadFeksApiNomoiSmall/?fek pdf=20020100153

            • Ministerial Decision ΥΠΠΟ/ΔΟΕΠΥ/ΤΟΠΥΝΣ/34674 2008 669 Β

              Description On Conducting Auctions of Movable Monuments

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20080200669

            • Joint Ministerial Decision 2440 2011 2640 Β

              Description Cross-border Provision of Auction Services for Ancient Movable Monuments

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20110202640

            • 1 Submission of an application and supporting documents


              Μethod of Implementation Manual Action

              Description Submission of the application by the interested party along with all supporting documents to the Department of Supervision of Private Archaeological Collections and Antique Shops or to the regional office of the Ministry of Culture, in the territorial jurisdiction of which the auction site is located, which forwards it to the Department of Supervision of Private Archaeological Collections and Antique Shops.

              No No


            • 2 Receipt and registration of the application

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Registration of the application and assignment to a competent official.

              No No


            • 3 Checking the supporting documents

              Responsible for Implementation Competent Employee

              Μethod of Implementation Inspection

              Description Checking the completeness and correctness of the supporting documents

              No No


            • 4 Carrying out an inspection

              Responsible for Implementation Competent Employee

              Μethod of Implementation Inspection

              Description Carrying out an on-site inspection at the venue of the auction in cases where the auction is carried out: i. by antique dealers in a place other than their shop or ii. by other natural or legal persons.

              No No


            • 5 Recording of monuments and drawing up of a report on the subject

              Responsible for Implementation Competent Employee

              Μethod of Implementation Inspection

              Description Scientific examination, photography and recording of the movable monuments and preparation of a report.

              No No


            • 6 Drawing up and signing a licence document

              Responsible for Implementation Competent Department

              Μethod of Implementation Manual Action

              Description Drawing up a licence document and forwarding it for signature by the administrative chain of command.

              No No


            • 7 Completion of document processing

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Completion of document processing

              No Yes


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