ΔΔ:Notification of appointment of an occupational physician

58f5dc29-5dc7-4ef7-a236-3931599ae174 845028 Αναγγελία Ιατρού Εργασίας

• At a Glance
• Basic information
• Application
• What you will need
• Requirements
• Fees
• Related
• Output
• Steps
• Digital steps
• Other information
• Feedback
• Legislation
• Categories
• Show Procedure
  • Steps
  • Digital Steps

At a glance

Points of service

Safety & health at work inspection departments (TEAYE)

Digital provision points

• National Single Digital Gateway – gov.gr

Number of required documents

1

Fees

Provided without cost

Estimated Time (digitally)

25 minutes

Description

The procedure concerns notification of the appointment of an occupational physician.

That notification must be made electronically through the digital portal of the Labour Inspectorate, hli.gov.gr, by undertakings with more than 50 employees or where more specific factors, such as the activity of the undertaking, e.g. the existence of hazardous chemical or biological agents, require such an appointment to be made.

The notification of appointment of an occupational physician must relate to the undertaking’s registered office, with a separate such notification for each branch or other place of work, where it is necessary for workers to be covered by the services of an occupational physician.

Basic information

Competent body

LABOUR INSPECTION

Provided to

Businesses, Employers, Doctors/Physicians

Related links

Validity duration

Notes

In specific cases where the undertaking is unable to obtain codes for the ERGANI system and therefore does not have an account on the Labour Inspectorate’s information system and therefore its data is kept on the hli.gov.gr digital portal (e.g. foreign undertakings), the notification must be made by submitting the required forms to the competent Health and Safety Inspection Department of the Labour Inspectorate.

Last update

25/09/2026

Application

Application Type

Notification/Announcement

Submission by:

Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

Submitted by:

Legal entities

Title

Notification of appointment of an occupational physician

Notes:

In very specific cases where the undertaking does not have codes for the IKA Fund / ERGANI systems (e.g. foreign undertakings, construction firms, etc.), notification of appointment of an occupational physician will be done manually by submitting the necessary printed supporting documents to the competent Health and Safety Inspection Department.

What you will need

Means of authentication, identification and signature

Identification with TAXISnet codes

Print

Requirements

Fees

Related

Output & Results

Output

Registry update

Steps

Digital steps

Other information

Alternative titles

Assignment of duties of occupational physician, Notification of appointment of an occupational physician, Disclose the recruitment of an occupational doctor (for businesses)

Official title

Notification of appointment of an occupational physician

Languages supported

Greek, English

Registries updated

Αναγγελίες αναθέσεων καθηκόντων Τεχνικού Ασφάλειας και Ιατρού Εργασίας

Legislation

Categories

Τype of procedure

Announcements, Registries

Trigger

Notification/Announcement

Trigger (submission method)

Application (handwritten), Application (digital)

Life events

Employment and insurance

Type

Outgoing

End of Process

Ιndefinite

Q1

   ΔΔ
   
   0
   0
   2

2 2

   0
   
   

   28202
   
   No
   1
   1
   
   
   Defined
   
   Identification with TAXISnet codes
   
   
   751954
   
   1000961, 1000961
   1829
   
   
   

The procedure concerns notification of the appointment of an occupational physician.

That notification must be made electronically through the digital portal of the Labour Inspectorate, hli.gov.gr, by undertakings with more than 50 employees or where more specific factors, such as the activity of the undertaking, e.g. the existence of hazardous chemical or biological agents, require such an appointment to be made.

The notification of appointment of an occupational physician must relate to the undertaking’s registered office, with a separate such notification for each branch or other place of work, where it is necessary for workers to be covered by the services of an occupational physician. 0.00 0.00 1 0 0

15 minutes 7 minutes 25 minutes

,,,

1 Possession of passwords to enter software An undertaking which intends to notify the appointment of an occupational physician must have codes for the IKA Fund / ERGANI systems and must have set up an account as a ‘Company’ on the Labour Inspectorate’s Integrated Information System platform. In very specific cases where the undertaking does not have codes for the IKA Fund / ERGANI systems (e.g. foreign undertakings, construction firms, etc.), notification of appointment of an occupational physician will be done manually by submitting the necessary printed supporting documents to the competent Health and Safety Inspection Department.

Link https://apps.sepenet.gr/portal/login

No No

2 Possession of passwords to enter software The occupational physician, whose appointment the company intends to notify, must have created an account as an ‘occupational physician’ on the Labour Inspectorate’s Integrated Information System platform. That is to say, they must have applied to be entered in the Register of Occupational Physicians, and their application must have been accepted by the competent Health and Safety Inspection Department in order for them to be entered in the Register of Occupational Physicians.

Link https://apps.sepenet.gr/portal/login

No No

1 A contract between the undertaking and the occupational physician (or the undertaking and the External Protection and Prevention Service (EPPS), where the occupational physician is employed via an EPPS). Private Agreement

A contract between the undertaking and the occupational physician (or the undertaking and the External Protection and Prevention Service (EPPS), where the occupational physician is employed via an EPPS).

Submission by: Submitted by the applicant (digital)

Submitted by: Legal entities, Public entities, Legal entities under private law, Public bodies

Notes: The undertaking must attach the contract it has entered into with the occupational physician to the online form announcing the appointment of an occupational physician.

Document submitted under requirements: No

No 8972

Law 8, 9 3850 2010 84 Α

Description The Code of Occupational Health and Safety Laws lays down the general terms and conditions for employing an occupational physician at undertakings.

Legal references https://api.et.gr/apiFEK/1/2010/84/pdf

Joint Ministerial Decision 7 5685/121 2021 669 Β

Description The Joint Ministerial Decision (ΚΥΑ) lays down the procedure for notifying the appointment of an occupational physician through the electronic service provided via the Labour Inspectorate’s digital portal, hli.gov.gr, and the specific conditions and terms governing that procedure.

Legal references https://api.et.gr/apiFEK/2/2021/669/pdf

1 Uploading occupational physician notification data by the undertaking

Responsible for Implementation Entity software that performs the service

Μethod of Implementation Data input in software

Link https://apps.sepenet.gr/portal/login

Description Using the undertaking’s access codes, the competent employee must log in to the undertaking’s account on the Labour Inspectorate Information System and select the electronic service ‘Notification of appointment of an occupational physician/Safety Technician’. Then they must select ‘Declare total number of employees’ so that the system automatically calculates the minimum number of hours the occupational physician must be employed at the undertaking as a whole, based on the data entered. The competent employee of the undertaking must then select ‘Notifications of appointments of occupational physicians’ at undertakings and branches and enter the information requested, separately for the registered office, and for each branch or for any other place of work. Finally, the notification is dispatched to the occupational physician named by selecting ‘Submit’. Detailed instructions can be found at the following link: https://www.sepe.gov.gr/odigies-ilektronikon-ypiresion/asfaleia-kai-ygeia-ilektronikes-ypiresies/anangelia-iatrou-ergasias-2/

No No

PT15M PT5M

2 Acceptance or rejection of the notification of appointment by the occupational physician

Responsible for Implementation Entity software that performs the service

Μethod of Implementation Data input in software

Description The occupational physician named in the notification must log into their account on the information system in order to accept (or reject) the notification of their appointment as occupational physician for the undertaking.

Notes Both the undertaking and the occupational physician will be notified about the progress of the notification process, e.g. acceptance, rejection, etc., via a message sent to their account on the information system.

No No

PT5M PT1M

3 Initial registration of the notification of appointment of the occupational physician – Completion of the procedure

Responsible for Implementation Entity software that performs the service

Μethod of Implementation Software action

Description If the occupational physician accepts the notification of their appointment, the notification is automatically assigned a reference number and is forwarded to the competent Health & Safety Inspection Department of the Labour Inspectorate, based on the location of the branch or the place where the occupational physician will provide their services.

Notes If the occupational physician accepts the notification of their appointment, the notification is automatically assigned a reference number and is forwarded to the competent Health & Safety Inspection Department of the Labour Inspectorate, based on the location of the branch or the place where the occupational physician will provide their services.

Yes Yes

PT5M PT1M

2

4 Notification of rejection of the notification

Responsible for Implementation Entity software that performs the service

Μethod of Implementation Software action

Description If the occupational physician rejects the notification of appointment forwarded to them by the undertaking, the undertaking is informed.

Yes Yes

PT5M PT1M

2

Instructions for notification of the appointment of an occupational physician via hli.gov.gr

https://www.sepe.gov.gr/odigies-ilektronikon-ypiresion/asfaleia-kai-ygeia-ilektronikes-ypiresies/anangelia-iatrou-ergasias-2/ Instructions for notification of the appointment of an occupational physician via hli.gov.gr