Difference between revisions of "ΔΔ:Replacement of a residence document to UK citizens as beneficiaries of the UK-EU Withdrawal Agreement"

Latest revision as of 12:28, 1 April 2026

45ecbc79-06af-4e14-ae9f-02948b3f3b3c 457964 Αντικατάσταση εγγράφου διαμονής σε πολίτες Ηνωμένου Βασιλείου ως δικαιούχοι της Συμφωνίας Αποχώρησης Η.Β. – Ευρωπαϊκής Ένωσης

At a glance

Points of service

Country Security Sub-Directorates, Country Security Departments, Departments of Aliens

Digital provision points

The service is not provided digitally

Number of required documents

3 to 8

Fees

16 €

Estimated Time

15 days

Description

The procedure is addressed to citizens of the United Kingdom who are beneficiaries of the Withdrawal Agreement of the United Kingdom from the European Union, and who, in the event of loss, theft or damage of their residence document under the Agreement of Withdrawal or change of their data, may request the competent police services to replace it.

Basic information

Competent body

MINISTRY OF CITIZEN PROTECTION

Authority responsible for the provision of the procedure

HELLENIC POLICE

Provided to

Foreigners

Notes

Immigration Departments are the competent services for Residents in Attica and Thessaloniki and Security Sub-directorates and Departments handling foreign affairs at the headquarters of the Police Departments of the country for residents in the rest of the country.

Last update

01/04/2026

Application

Application Type

Application

Submission by:

Submitted by the applicant (in person or by post)

Submitted by:

Persons

Title

Application for the replacement of the residence document under the Withdrawal Agreement in case of loss, theft, damage or alteration of the holders data.

Notes:

The application for a residence permit shall be made either by a single person or by an authorised lawyer or by a spouse, ascendants and adult descendants in the competent authorities concerned; the authorisation shall be demonstrated in writing with the authenticity of the signature of the authorising officer certified by any public authority. In the case of minor children, the application shall be submitted either by the parent having custody or by a lawyer duly authorised by the person having custody. Where custody is exercised by both parents, the presence in person of one parent and the written consent of the other parent, whose handwritten signature shall be certified by any public authority, shall be sufficient.

What you will need

Means of authentication, identification and signature

Identification document

Print

Requirements

Fees

Against the decision to reject the request, the person concerned shall be entitled, within twenty (20) days following its notification, to bring an action (territorial) in accordance with the provisions of Article 31 of Directive 2004/38/EC before the person responsible for the Directorate of Police or Immigration of Attica and Thessaloniki, who shall decide on the matter within thirty (30) days.

Output & Results

Output

Administrative Act, Decision, Document Production

Steps

Digital steps

Other information

Alternative titles

Replacement of a residence document to citizens of the United Kingdom as beneficiaries of the Withdrawal Agreement of the United Kingdom from the European Union in the event of loss, theft, damage or alteration of the holders details.

Official title

Replacement of a residence document to UK citizens as beneficiaries of the UK-EU Withdrawal Agreement

Languages supported

Greek, English

Legislation

Categories

Τype of procedure

Applications

Trigger

Applied for

Trigger (submission method)

Application (handwritten)

Life events

Citizens of other States

Type

Outgoing

End of Process

Ιndefinite

D1, D4

0 8

   23371
   
   No
   2200800
   128760
   
   PT0S
   
   
   Identification document
   
   31247
   
   
   
   4895, 5092, 8875

The procedure is addressed to citizens of the United Kingdom who are beneficiaries of the Withdrawal Agreement of the United Kingdom from the European Union, and who, in the event of loss, theft or damage of their residence document under the Agreement of Withdrawal or change of their data, may request the competent police services to replace it. 16.00 16.00 3 5 0

15 days

1 Citizenship The replacement and delivery of the residence document under the UK Withdrawal Agreement from the European Union by the Services of the Hellenic Police requires the possession of the nationality of the United Kingdom or a Member State of the Union (for family members of beneficiaries of the Departure Agreement).

No No

2 Establishment Replacement and re-issuance of the residence document under the Withdrawal Agreement presupposes that the citizens of the United Kingdom continue to reside in the Greek territory under the conditions laid down in Articles 11 "Uninterrupted residence" and 13 "Residence rights" of the Withdrawal Agreement.

No No

3 Use The replacement and re-issuance of the residence document under the Withdrawal Agreement requires the loss or theft of the document.

No No

4 Use The replacement and re-issuance of the residence document under the Withdrawal Agreement requires the document to be worn.

Yes Yes

5 Administrative The replacement and re-issuance of the residence document under the Withdrawal Agreement requires the change of the holders details, if the passport or equivalent travel document details have been changed by the competent foreign authorities.

Yes Yes

6 Conditions for non-commission of criminal offenses The replacement and issue of the residence document under the Withdrawal Agreement requires that no restrictions on the right of entry and residence have been imposed on UK citizens residing in Greek territory, in accordance with Article 20 of the Withdrawal Agreement.

No No

7 Administrative The replacement and re-issuance of the residence document under the Withdrawal Agreement requires the consent of the applicant to have his/her fingerprints taken. Failure to consent to the taking of fingerprints shall be considered as a failure to fulfil the conditions for granting the residence permit and the decision to grant the residence permit shall be revoked.

No No

1 Grant-Renewal-Replacement of residence permit 16 €

e-Administrative Fee code 2296

Cost Calculation One-off

Method of Payment Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post

Type of Cost e-Administrative Fee

Fee Link https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

No

1 A valid passport or travel document, recognised by Greece. Travel Document

A valid passport or travel document, recognised by Greece.

Submission by: Presented by the applicant

Submitted by: Persons

Document submitted under requirements: No

No 4746

2 Four (4) recent colour photographs in physical form, with technical specifications identical to those of passports, as applicable. Photograph

Four (4) recent colour photographs in physical form, with technical specifications identical to those of passports, as applicable.

Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/myphoto-gia-polites

Submission by: Submitted by the applicant (in person or by post)

Submitted by: Persons

Relevant Procedure: MyPhoto for citizens

Document submitted under requirements: No

No 8298

3 Proof of the applicants address of residence in the Greek territory. Proof of Residence

Proof of the applicants address of residence in the Greek territory.

Submission by: Submitted by the applicant (in person or by post)

Submitted by: Persons

Notes: Indicative supporting documents include: leases, title deeds, property titles, utility bills, fixed/mobile telephony bills, tax returns or any other appropriate document in which the applicants address of residence in the Greek territory is officially indicated.

Document submitted under requirements: No

No 9347

4 Previous residence permit under Article 18 par. 4 of the Withdrawal Agreement. Residence Permit

Previous residence permit under Article 18 par. 4 of the Withdrawal Agreement.

Submission by: Submitted by the applicant (in person or by post)

Submitted by: Persons

Notes: The residence document shall only be submitted in cases of damage of the document or alteration of data of its holder.

Document submitted under requirements: Yes

Document’s requirement: Administrative, Use

No 4178

5 Official documents — certificates and decisions of a foreign authority concerning the change of the identity of the applicant. Certification

Official documents — certificates and decisions of a foreign authority concerning the change of the identity of the applicant.

Submission by: Submitted by the applicant (in person or by post)

Submitted by: Persons

Notes: The official documents–certificates and decisions of the foreign Authority shall be submitted only in the case of replacement of the residence document for reasons of alteration of the holder’s identity card; the certificates of documents submitted by the applicant to this effect should be legally translated and validated.

Document submitted under requirements: Yes

Document’s requirement: Administrative

No 8619

6 A photocopy of a declaration of loss or theft of the residence document of the competent police authority. Declaration

A photocopy of a declaration of loss or theft of the residence document of the competent police authority.

Submission by: Submitted by the applicant (in person or by post)

Submitted by: Persons

Notes: The photocopy of the relevant declaration of loss or theft of the competent police authority shall be filed only in the event of loss or theft of the residence document; it shall be noted that in the event of loss or theft of the residence permit, the person concerned must state this fact to the nearest competent police authority.

Document submitted under requirements: Yes

Document’s requirement: Use

No 9429

7 Medical certificate of permanent or temporary failure to receive fingerprints Health certificate

Medical certificate of permanent or temporary failure to receive fingerprints

Submission by: Submitted by the applicant (in person or by post)

Submitted by: Persons

Notes: Persons who are completely unable to give fingerprints for physical reasons at the time of submission of the application shall, together with the supporting documents referred to in Article 2, submit a medical certificate bearing the signature of a specialist doctor corresponding to the confirmed condition, demonstrating the permanent or temporary failure to obtain fingerprints; persons who are permanently unable to give fingerprints for physical reasons shall be exempted from the requirement.

Document submitted under requirements: Yes

Document’s requirement: Medical

No 5511

8 Medical certificate of weakness or material difficulty in moving the applicant to the competent fingerprinting service. Health certificate

Medical certificate of weakness or material difficulty in moving the applicant to the competent fingerprinting service.

Submission by: Submitted by the applicant (in person or by post)

Submitted by: Persons

Notes: Where the person of the applicant is particularly serious grounds for health, which are demonstrated by a medical certificate issued by a medical certificate of equivalent specialty with the condition that it is established and makes it impossible or substantially difficult for him to move to the competent authority (host or nursing establishment, disabled persons), then, exceptionally, an official of the Office shall move to the place where the person concerned is taking the fingerprints with him by means of such electronic equipment and shall follow the intended fingerprinting procedure.

Document submitted under requirements: Yes

Document’s requirement: Medical

No 5511

European Regulation 1030 2002

Description Council Regulation (EC) No 1030/2002 of 13 June 2002 establishing a uniform format for residence permits for third-country nationals.

Legal references https://eur-lex.europa.eu/legal-content/el/ALL/?uri=CELEX%3A32002R1030

European Directive 2004/38/EK 2004

Description European Directive 2004/38/EC constitutes the legal basis for the issue of the residence document referred to in Article 18(4) of the United Kingdom Agreement with the European Union.

Legal references https://eur-lex.europa.eu/legal-content/EL/TXT/?uri=CELEX%3A02004L0038-20110616

European Regulation 380 2008

Description Council Regulation (EC) No 380/2008 of 18 April 2008 amending Regulation (EC) No 1030/2002 establishing a uniform format for residence permits for third-country nationals.

Legal references https://eur-lex.europa.eu/legal-content/EL/TXT/?uri=CELEX%3A32008R0380

European Regulation 1954 2017

Description Regulation (EU) 2017/1954 of the European Parliament and of the Council of 25 October 2017 amending Council Regulation (EC) No 1030/2002 establishing a uniform format for residence permits for third-country nationals.

Legal references https://eur-lex.europa.eu/legal-content/EL/TXT/?uri=CELEX%3A32017R1954

Decision of the European institutions 18 par. 4 of the Withdrawal Agreement 135 2020

Description Council Decision (EU) 2020/135 of 30 January 2020 on the conclusion of the Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland from the European Union and the European Atomic Energy Community.

Legal references https://eur-lex.europa.eu/legal-content/EL/TXT/HTML/?uri=CELEX:12020W/TXT&from=EN#d1e123-7-1

Decision of the European institutions 1114 2020

Description European Commission Implementing Decision No (2020) 1114 concerns the documents to be issued by the Member States to the citizens of the United Kingdom and to the members of their families, irrespective of nationality, in accordance with Article 18(1) and (4) and Article 20 of the Agreement on the withdrawal of the United Kingdom, Great Britain and Northern Ireland from the European Union and the European Atomic Energy Community.

Formal document C 173/01 2020

Description Communication from the Commission - Guidance document on the agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland from the European Union and the European Atomic Energy Community.

Legal references https://eur-lex.europa.eu/legal-content/EL/TXT/HTML/?uri=CELEX:52020XC0520(05)&from=EN

Joint Ministerial Decision 6 4000/1/113-α΄ 2020 4610 Β

Description In accordance with Article 6, the residence permit shall be re-issued in the event of loss, theft, damage or alteration of the identity of the holder.

Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20200204610

1 Receipt of application and supporting documentation

Responsible for Implementation Competent Department

Μethod of Implementation Manual Action

Description The official of the competent police office shall receive the application and the supporting documents submitted.

No No

2 Completeness check of supporting documents and fulfilment of replacement conditions

Responsible for Implementation Competent Department

Μethod of Implementation Inspection

Description The competent police service checks the completeness of the supporting documents and the applicants fulfilment of the conditions for the replacement of the residence document of article 18 par. 4 of the Withdrawal Agreement.

No No

3 Preparing the administrative file and forwarding it to the Head of the Office

Responsible for Implementation Competent Department

Μethod of Implementation Manual Action

Description For the Services at Department level (Immigration Departments or Security Departments) the Commander or his/her deputy decides, while for the Services at Sub-Directorate level (Country Security Sub-Directorates) the Director or his/her deputy decides.

No No

4 Issue of a replacement decision and issue of the residence document

Responsible for Implementation Competent Director

Μethod of Implementation Signature

Description The Director or the Administrator or their deputies of the competent police service, if they approve the applicants application, shall issue and sign the decision on the replacement and re-issuance of the residence permit referred to in Article 18 par. 4 of the Withdrawal Agreement.

Yes No

5 Rejection decision

Responsible for Implementation Competent Director

Μethod of Implementation Signature

Description Rejection of a request shall be made by reasoned decision of the Director-General, which shall be notified by means of evidence pursuant to Article 30 of Directive 2004/38/EC and shall include a return decision, in accordance with Article 21(1) of Law 3907/2011 (A(7)), provided that the legal conditions for that purpose are met.

Notes Against that decision, the person concerned shall be entitled, within twenty (20) days of its notification, to bring an action (subordinary) in accordance with the provisions of Article 31 of Directive 2004/38/EC before the person responsible for police or Immigration Directorate of Attica and Thessaloniki, who shall decide within thirty (30) days.

Yes No

6 Examination of an appeal against a decision of rejection and a decision

Responsible for Implementation Competent Director

Μethod of Implementation Inspection

Description Where the applicant or the applicant submits a contentious appeal to the person responsible for police or Immigrant Directorates of Attica and Thessaloniki, the application and supporting documents shall be examined and a decision adopted within thirty (30) days shall be taken by him.

Notes If the appeal is accepted, the case shall be referred back to the Director or Head of the Service responsible locally for the granting of the residence permit and, if the appeal is rejected, a reasoned decision shall be issued, notified to the person concerned by means of a receipt, ordering the enforcement of the return decision, provided that the legal requirements for this purpose are met.

Yes No

7 Acknowledgement of supporting documents

Responsible for Implementation Competent Department

Μethod of Implementation Manual Action

Description In the case of applicants, if the application is approved and until their residence permit is issued, they are granted a certificate of submission of supporting documents.

No No

8 Forwarding of the grant decision and referral of the applicant to the competent Fingerprinting Service

Responsible for Implementation Competent Department

Μethod of Implementation Manual Action

Description The competent police department, after completion of the registration procedure and after deciding to grant the residence permit, shall send a copy of the award decision by service and shall refer the person(s) concerned to the appropriate fingerprinting agency in order to submit fingerprints.

No No

9 Fingerprinting of the applicant

Responsible for Implementation Competent Department

Μethod of Implementation Manual Action

Description In the case of a minor under six (6) years who is exempted from the requirement of a permanent or temporary marker, the fingerprints of the markers of the two hands of the applicant shall be drawn, except in the case of a child under six (6) who is exempted from the requirement. In the case of a permanent or temporary fingerprinting of the marker, they shall be taken in order to obtain a fingerprint of the thumb or the means or means or means of the same hand, while in the case of a single hand, a fingerprint and a second finger from the existing hand shall be taken, in the same order. Persons who are permanently unable to bear fingerprints for physical reasons shall be exempted from the requirement.

Notes The citizens concerned submit their fingerprints to the Greek Police Immigration Departments concerned for residents in Attica and Thessaloniki and their passport offices set up and operating in the Country Police Directorates for residents in the rest of the country.

No No

10 Dispatch of documents and biometric data

Responsible for Implementation Competent Department

Μethod of Implementation Manual Action

Description After the fingerprints have been taken, the relevant Finger Service sends the Greek Police Headquarters Passport and Safety Documents Directorate, the copy of the decision granting the residence permit sent to them, the fingerprints received and the encrypted page with the details of the holder and his/her fingerprints.

No No

11 Printing of a residence document

Responsible for Implementation Competent Directorate

Μethod of Implementation Manual Action

Description The Directorate for Passports and Security Documents of the Hellenic Police Headquarters shall print the residence permit within fifteen (15) calendar days of the decision being taken and the required supporting documents.

No No

12 Sending of a printed residence document

Responsible for Implementation Competent Directorate

Μethod of Implementation Manual Action

Description The Directorate for Passports and Security Documents of the Hellenic Police Headquarters forwards the printed residence document by courier services, through the competent fingerprinting service, to the competent police issuing service.

No No

13 Performance of a printed residence document

Responsible for Implementation Competent Department

Μethod of Implementation Manual Action

Description The competent police issuing authority, upon receipt of the printed residence document, shall invite the person concerned to come to the authority, hand over the certificate of submission of documents issued to him/her at the time of the approval of his/her application and issue him/her with the residence document.

No Yes

Website of the Hellenic Police

National BREXIT website

@@ Line 5: / Line 5: @@
 |process_org_owner_is_private=No
 |process_org_owner=23371
-|process_provision_org_group=8875, 5092, 4895
+|process_provision_org_group=4895, 5092, 8875
 |process_provision_org=31247
 |process_remarks=Immigration Departments are the competent services for Residents in Attica and Thessaloniki and Security Sub-directorates and Departments handling foreign affairs at the headquarters of the Police Departments of the country for residents in the rest of the country.
 |process_estimated_implementation_duration_max=P15D
-|process_provided_language=English, Greek
 |process_evidence_identification_type=Identification document
 |process_type=Outgoing
@@ Line 16: / Line 15: @@
 |process_output_type=Administrative Act, Decision, Document Production
 |process_validity_duration=PT0S
-|process_source=Framers, SDG
 |process_provided_to=Foreigners
 |process_tax_type=Applications
-|process_life_events=Third-country nationals (Citizens of other States)
+|process_life_events=Citizens of other States
 |process_sdg_resource=Hierarchical appeal/recourse
 |process_sdg_notes=Against the decision to reject the request, the person concerned shall be entitled, within twenty (20) days following its notification, to bring an action (territorial) in accordance with the provisions of Article 31 of Directive 2004/38/EC before the person responsible for the Directorate of Police or Immigration of Attica and Thessaloniki, who shall decide on the matter within thirty (30) days.
@@ Line 40: / Line 38: @@
 |process_application_description=Application for the replacement of the residence document under the Withdrawal Agreement in case of loss, theft, damage or alteration of the holders data.
 |process_application_note=The application for a residence permit shall be made either by a single person or by an authorised lawyer or by a spouse, ascendants and adult descendants in the competent authorities concerned; the authorisation shall be demonstrated in writing  with the authenticity of the signature of the authorising officer certified by any public authority. In the case of minor children, the application shall be submitted either by the parent having custody or by a lawyer duly authorised by the person having custody. Where custody is exercised by both parents, the presence in person of one parent and the written consent of the other parent, whose handwritten signature shall be certified by any public authority, shall be sufficient.
-|process_estimated_implementation_duration=P15D
+|process_provided_language=English, Greek
 }}
 {{process conditions

Difference between revisions of "ΔΔ:Replacement of a residence document to UK citizens as beneficiaries of the UK-EU Withdrawal Agreement"

Latest revision as of 12:28, 1 April 2026

At a glance

Points of service

Digital provision points

Number of required documents

Fees

Estimated Time

Description

Basic information

Competent body

Authority responsible for the provision of the procedure

Provided to

Related links

Notes

Last update

Application

Application Type

Submission by:

Submitted by:

Title

Notes:

What you will need

Means of authentication, identification and signature

Requirements

Fees

Related

Means of redress or appeal:

Output & Results

Output

Steps

Digital steps

Other information

Alternative titles

Official title

Languages supported

Legislation

Categories

Τype of procedure

Trigger

Trigger (submission method)

Life events

Type

End of Process

Other Taxonomies

Terms of Use

Problem report

Need help or advise

Feedback