View source for ΔΔ:Register of Occupational Doctors

{{process
|process_official_title=Entry in the Register of Occupational Doctors
|process_alternative_titles=Registration at the Database of Occupational Doctors in the Integrated Information System of the Labour Inspectorate.
|process_description=The procedure concerns the steps to be taken by a physician to be entered in the Database of Labour Doctors, called also Register of Labour Doctors, followed by the Integrated Information System of the Labour Inspectorate, in order to be able to undertake tasks of a Labour Doctor in enterprises.
|process_org_owner_is_private=No
|process_org_owner=28202
|process_provision_org_group=1829
|process_output_registries=625247
|process_remarks=All data automatically registered or entered in the Electronic database of Occupational Physicians shall be used by the Occupational Inspectorate and Integrated Information System only for the purpose provided for in the labour legislation and under the provisions of Law 2472/1997 on ‘Personal protection against the processing of personal data’ as in force. Likewise, each service of the Ministry of Labour, Social Security and Social Solidarity acting in the context of development, expansion, operation, maintenance and technical support, as well as for the use of data registered in the OPS, handles its elements under the provisions of Law 2472/1997.
|process_estimated_implementation_duration_max=P5D
|process_evidence_identification_type=Identification via the Labor Inspection Body codes, Identification with TAXISnet codes
|process_type=Outgoing
|process_trigger=Applied for
|process_trigger_type=Application (digital)
|process_output_type=Registry update
|process_validity_duration_set=Indefinite
|process_source=Framers, gov.gr, SDG
|process_provided_to=Doctors/Physicians
|process_tax_type=Registrations,Registries
|process_sdg_notes=For the procedure for registering in the electronic database of occupational physicians no legal means are provided for, as it is not an Administrative Act.
|process_total_duration_steps_min=1
|process_total_duration_steps_max=1
|process_total_duration_steps_digital_min=87080
|process_total_duration_steps_digital_max=433980
|process_cost_min=0.00
|process_cost_max=0.00
|process_evidence_cost_guarantee=0
|process_evidence_cost_total_number=0
|process_evidence_ex_officio_total_number=0
|process_evidence_alternative_total_number=1
|process_evidence_prerequisite_total_number=0
|process_evidence_total_number=3
|process_evidence_step_total_number=0
|process_evidence_step_digital_total_number=0
|process_sdg_codes=Q1
|process_application_type=Application
|process_application_submission_type=Submitted by the applicant (digital)
|process_application_owner=Persons
|process_application_description=Application for entry in the Register of Occupational Doctors.
|process_application_related_url=https://apps.sepenet.gr/portal/login
|process_application_note=Application for registration in the Register of Labour Doctors is submitted only via the digital portal of the Labour Inspectorate hli.gov.gr
|process_estimated_implementation_duration=P5D
}}
{{process conditions
|process_conditions_num_id=1
|process_conditions_alternative=No
|process_conditions_type=Professional
|process_conditions_name=The applicant physician should: 
(a) hold a Degree in medicine, 
(b) possess and exercise the Speciality of Occupational Medicine or alternatively, 
(c) be registered in the Special List provided for in the Ministerial Decision 43323/1983/2018 (FEK B 3509/21-8-2018) or meet the conditions of Article 16 of Law 3850/2010, 
(d) be registered in a Medical Association and have a corresponding certificate.
}}
{{process conditions
|process_conditions_num_id=2
|process_conditions_alternative=No
|process_conditions_type=Possession of passwords to enter software
|process_conditions_name=The Applicant Physician, to be registered in the electronic Registration Database, should have Taxisnet codes for identification, as well as passwords for entry to electronic services provided via the digital portal hli.gov.gr
|process_conditions_url=https://apps.sepenet.gr/portal/login
}}
{{process evidences
|process_evidence_num_id=1
|process_evidence_type=2825
|process_evidence_is_under_prerequisite=No
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (digital)
|process_evidence_owner=Persons
|process_evidence_description=Degree in Medicine
|process_evidence_note=In the application for registration, the applicant doctor must attach the medical certificate obtained.
}}
{{process evidences
|process_evidence_num_id=2
|process_evidence_type=9197
|process_evidence_is_under_prerequisite=No
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (digital)
|process_evidence_owner=Persons
|process_evidence_description=Medical Association certificate
|process_evidence_note=The Applicant Physician should be registered in a Medical Association and this must be certified with a corresponding Certificate.
}}
{{process evidences
|process_evidence_num_id=3
|process_evidence_type=9197
|process_evidence_is_under_prerequisite=No
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (digital)
|process_evidence_owner=Persons
|process_evidence_description=Acquisition of Specialty in Occupational Medicine.
|process_evidence_note=The Applicant Physician should possess the Speciality of Occupational Medicine and have the corresponding Attestation.
}}
{{process evidences
|process_evidence_num_id=4
|process_evidence_type=9197
|process_evidence_is_under_prerequisite=Yes
|process_evidence_prerequisite=Labour
|process_evidence_alternative=Yes
|process_evidence_alternative_of_selector=3
|process_evidence_alternative_of=3
|process_evidence_submission_type=Submitted by the applicant (digital)
|process_evidence_owner=Persons
|process_evidence_description=Register in the Special List of Physicians provided for in the Ministerial Decision 43323/1983/2018 (FEK Β 3509/21-8-2018)
|process_evidence_related_url=https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20180201580
|process_evidence_note=If the applicant doctor does not possess the Speciality of Occupational Medicine, he/she should be registered in the Special List of Physicians meeting the conditions of the Law (Service as an Occupational Doctor, etc.) and be able to perform the duties of an Occupational Doctor.
}}
{{process rules
|process_rule_type=Law
|process_rule_decision_number=3850
|process_rule_decision_year=2010
|process_rule_article=16
|process_rule_description=Qualifications of occupational doctor and auxiliary staff.
|process_rule_gazette_doc_number=84
|process_rule_gazette_doc_issue=Α
|process_rule_url=https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20100100084
}}
{{process rules
|process_rule_type=Joint Ministerial Decision
|process_rule_decision_number=5685/121
|process_rule_decision_year=2021
|process_rule_article=4, 5, 6
|process_rule_description=Register in the Electronic database of Doctors.
|process_rule_gazette_doc_number=669
|process_rule_gazette_doc_issue=Β
|process_rule_url=https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20210200669
}}
{{process rules
|process_rule_type=Ministerial Decision
|process_rule_decision_number=25049
|process_rule_decision_year=2018
|process_rule_article=1-3
|process_rule_description=The list of Occupational Doctors who do not have the Speciality of Occupational Medicine, but fulfil the conditions to carry out duties of a Occupational Physician in business is validated under the mentioned Ministerial Decision.
|process_rule_gazette_doc_number=1580
|process_rule_gazette_doc_issue=Β
|process_rule_url=https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20180201580
}}
{{process steps digital
|process_step_digital_num_id=1
|process_step_digital_exit=No
|process_step_digital_child=No
|process_step_digital_title=Creation of a new account as an "Occupational Doctor" in the digital portal hli.gov.gr
|process_step_digital_official=Institutional software
|process_step_digital_implementation=Software interaction (interoperability)
|process_step_digital_url=https://apps.sepenet.gr/portal/login
|process_step_digital_duration_min=PT5M
|process_step_digital_duration_max=PT15M
|process_step_digital_description=The applicant doctor should create a new account on the Integrated Information System platform of the Labour Inspectorate  via the electronic services provided by hli.gov.gr. The new user/applicant is certified using the TAXISNET code. The instructions are given at the following link: https://www.sepe.gov.gr/odigies-ilektronikon-ypiresion/asfaleia-kai-ygeia-ilektronices-ypires/aitisi-engrafis-ia-ergasias-sto-mitro/
|process_step_digital_note=More specifically, for the registration in the Electronic Database of Doctors (who meet the necessary requirements to perform the duties of an Occupational Physician in enterprises as defined in the  Code of Health and Safety Law) of the Labour Inspectorates Integrated Information System, the acquisition of an access code to the system and the creation of a personal "account" in the system is required.
For the submission of the initial registration application, the user is logged in using his/her personal TAXIS password. After checking the identification data of the natural person, the Integrated Information System assigns new passwords for further access to the system.
}}
{{process steps digital
|process_step_digital_num_id=2
|process_step_digital_exit=No
|process_step_digital_child=No
|process_step_digital_title=Application for registration in the Register of Occupational Physicians
|process_step_digital_official=Institutional software
|process_step_digital_implementation=Data input in software
|process_step_digital_url=https://apps.sepenet.gr/portal/login
|process_step_digital_duration_min=PT5M
|process_step_digital_duration_max=PT15M
|process_step_digital_description=The applicant enters the account that he created in the previous step as a "Working Doctor" and selects "Additional Application for registration in the IE Register". He/she completes the required fields, attaches the required documentation to pdf format and then selects "Submission". In detail the instructions are given to the link: https://www.sepe.gov.gr/odigies-ilektronikon-ypiresion/asfaleia-kai-ylektronices-ypires/aiti-engrafis-iaergasias-sto-mitro/
|process_step_digital_note=More specifically, for registration in the Electronic Database of Doctors who meet the necessary requirements to perform the duties of an Occupational Physician, the interested parties submit online applications which are automatically routed by the system to the competent department of the Labour Inspectorate, by completing the relevant form, which is provided through the Integrated Information System (www.sepenet.gr) and which indicates all the data of paragraphs a), b) of par. 1 of Article 3 of Joint Ministerial Decision 5685/121/2021 (Government Gazette 669/B). In particular, the identification data of the Occupational Physician are updated with the data of natural persons of the TAXIS information system, while the data of the education, medical speciality, medical association of the Physician are updated either by the applicant himself or by the data of the information systems of the professional bodies in which he is registered and if there is an interface with the  Integrated Information System of the Labour Inspectorate. 
In addition, the medical practitioners referred to in points (b) and (c) of paragraph 1 shall be entitled to apply for a certificate. 1 of article 16 of the Code of Health and Safety Law for Workers during the procedure of electronic submission of the application and completion of the relevant form of par. 2 of Article 4 of Joint Ministerial Decision 5685/121/2021 (Government Gazette 669/B), they shall also submit attached documents proving that they have been working as an Occupational Physician before 15.05.2009 (and for seven consecutive years for doctors without a speciality of paragraph c of Article 16 of the Code of Health and Safety Law for Workers).
In particular, scanned pdf copies are attached in electronic format:
(a) an appointment form (Labour Inspectorate FORM 1 or 2), with the respective protocol numbers of the submission to the competent Labour Inspectorate department(s) and/or 
(b) a contract with an undertaking(s) with the corresponding file numbers with the competent Labour Inspectorate department(s).
The above information, the accuracy of which shall be verified by the competent services of the Labour Inspectorate, must show that the relevant statutory requirements of Article 16 (b) and (c) of the Labour Inspectorate Code have been met.
It should be noted that doctors who were included in Annex I of the Special List (Decision No. 43323/1983/07.08.2018 of the Minister of Labour, Social Security and Social Solidarity (B 3509), which was abolished by para. 2 of article 13 of the legislative act
of 20.03.2020 (A 68), they automatically qualify under points b or c of paragraph (b) or (c) of paragraph (A 43327.1). 1 of Article 16 of the Code of Health and Safety Law for Workers, as the relevant condition has already been verified during the procedure for drawing up the Special List. Therefore, in the context of simplifying the procedure, reducing administrative burdens and the provisions for an ex officio search for supporting documents, the above supporting documents may not be attached to the Integrated Information System in this case.
Applications submitted to the competent labour inspectorate in accordance with the procedure referred to in par. 1, 2 and 3 of article 4 of the Joint Ministerial Decision 5685/121/2021 (Government Gazette 669/B), bind the applicants in accordance with the provisions of Law 1599/1986, as in force.
By means of this application, the processing of personal data shall be informed of the processing of the applicants personal data.
}}
{{process steps digital
|process_step_digital_num_id=3
|process_step_digital_exit=No
|process_step_digital_child=No
|process_step_digital_title=Submission of an application, automatic filing and launching to the relevant Labour Inspectorate
|process_step_digital_official=Entity software that performs the service
|process_step_digital_implementation=Software action
|process_step_digital_url=https://apps.sepenet.gr/portal/login
|process_step_digital_duration_min=PT15S
|process_step_digital_duration_max=PT1M
|process_step_digital_description=After completing the application, the applicant shall select "Submission" (alternatively, he/she may select "Save" and continue processing the Application in a second time). The application shall automatically receive a protocol number, which shall be communicated to the applicant through his/her Account in hli.gov.gr and the application shall be launched for consideration in the relevant Department of Safety and Health Inspectorate of the Labour Inspectorate.
|process_step_digital_note=In more detail, a protocol number shall be assigned to the requested requests referred to in Article 4(2) of Decision 5685/121/2021 (FEK 669/B) and then filed with the personal account of the user of the Labour Inspectorates Integrational Information System and be available to it. 
The applicant - user of the Integrated Information System will be able to monitor the progress of the processing procedure of his/her application through his/her own personal account to which the application will be registered with the information "Pending- Approved- Rejected".
The competent department of the Labour Inspectorate is informed via the Integrated Information System of the submitted application and takes the actions required by law for the establishment of the legal requirements for the exercise of the duties of an Occupational Physician as defined in Article 16 of the Code of Health and Safety Law for Workers.
}}
{{process steps digital
|process_step_digital_num_id=4
|process_step_digital_exit=No
|process_step_digital_child=No
|process_step_digital_title=Checking the Application
|process_step_digital_official=Entity software that performs the service
|process_step_digital_implementation=Data output from software
|process_step_digital_duration_min=P1D
|process_step_digital_duration_max=P5D
|process_step_digital_description=The application, which has been launched by a competent Department of Safety and Health of the Labour Inspectorate, shall be assigned for inspection to a competent official, followed by a control on the information included in the Application and shall be examined if the applicant fulfils the conditions laid down by the Law for the performance of the duties of an occupational doctor.
}}
{{process steps digital
|process_step_digital_num_id=5
|process_step_digital_exit=No
|process_step_digital_child=Yes
|process_step_digital_previous_child_selector=4
|process_step_digital_previous_child=4
|process_step_digital_title=Acceptance of the Application - Granting of a registration number in the Register of Occupational Doctors
|process_step_digital_implementation=Data input in software
|process_step_digital_duration_min=PT1M
|process_step_digital_duration_max=PT2M
|process_step_digital_description=Provided that the conditions for the inclusion of the applicant in the Register of Occupational Doctors are met, the responsible official of the Labour Inspectorate shall accept the application; the applicant shall be automatically informed and a egistration number will be assigned to him/her in the Register.
|process_step_digital_note=In more detail, a successful entry into the Electronic Database of the Integrated Information System, physicians who fulfill the conditions necessary for carrying out the duties of Occupational Doctors, shall be announced to the applicant by means of the allocation of an individual Doctors Registration Number, by posting his/her personal account on the Labour Inspectorate Integrated Information System. With the approval of the application for registration, a unique registration number shall be issued to him/her. Data of the electronic database of doctors fulfilling the conditions necessary to carry out the duties of a Physician of Work and may be issued by the Integrated Information System with the possibility of printing the professional history of the labour inspector duties. 
This registration becomes inactive after a request for deletion of the Occupational Doctor from the corresponding electronic database or if the conditions for exercising the duties of an Occupational Physician cease to exist. In any case, the reason for the deactivation of the Occupational Physician shall be recorded in the Labour Inspectorates Integrated Information System.
}}
{{process steps digital
|process_step_digital_num_id=6
|process_step_digital_exit=No
|process_step_digital_child=Yes
|process_step_digital_previous_child_selector=4
|process_step_digital_previous_child=4
|process_step_digital_title=Rejection of the Application
|process_step_digital_official=Institutional software
|process_step_digital_implementation=Data input in software
|process_step_digital_duration_min=PT1M
|process_step_digital_duration_max=PT2M
|process_step_digital_description=If the requirements for registration in the Register of Occupational Doctors are not met, the competent official shall reject the application, providing reasons. The reason for rejection is entered in a special field and the applicant is informed of the reason for rejection via his/her account. The applicant may submit a new application for registration, taking into account the reasons for rejection of the previous application.
}}
{{process steps digital
|process_step_digital_num_id=7
|process_step_digital_exit=Yes
|process_step_digital_child=No
|process_step_digital_title=Completion of the procedure
|process_step_digital_official=Institutional software
|process_step_digital_implementation=Software action
|process_step_digital_duration_min=PT0S
|process_step_digital_description=Following the "acceptance" or "rejecting" of the Application by the responsible official of the Labour Inspectorate, the procedure is completed, i.e. the applicant is either successfully entered in the Register of Occupational Doctors, or in the event of rejection, taking into account the grounds for refusal, to reinitiate the application for registration.
}}
{{process provision digital locations
|process_provision_digital_location_title=Application for registration in the Labour Doctors' Register
|process_provision_digital_location_url=https://www.gov.gr/ipiresies/ergasia-kai-asphalise/epitheorese-ergasias/eggraphe-sto-metroo-iatron-ergasias
|process_provision_digital_location_description=Application for registration of occupational physicians and procedure for examining the application.
}}
{{process useful links
|process_useful_link_title=Instructions for the application for registration of a work doctor in the Register
|process_useful_link_url=https://www.sepe.gov.gr/odigies-ilektronikon-ypiresion/asfaleia-kai-ygeia-ilektronikes-ypiresies/aitisi-engrafis-iatrou-ergasias-sto-mitroo/
}}