View source for ΔΔ:Registration of first-year students

{{process
|process_uuid=ce5cc30f-9bbf-4767-b63e-343a3c2b9cc4
|process_id=334740
|process_official_title=Registration of first-year students
|process_alternative_titles=Procedure for registering successful candidates in departments or schools of Higher Education
Institutions (HEIs) and Ηigher Εcclesiastical Academies (HEAs) through participation in the national examinations from the academic year 2020-2021 onwards
Online registration of successful candidates at HEIs and HEAs
|process_description=The procedure concerns the registration of successful candidates in the national examinations of students of General Senior High Schools (GEL) or Vocational Senior High School (EPAL) in departments or schools of Higher Education Institutions (HEIs) and Higher Ecclesiastical Academies (HEA).
|process_org_owner_is_private=No
|process_org_owner=40151
|process_provision_org_owner_directory=ΓΕΝΙΚΗ ΔΙΕΥΘΥΝΣΗ ΑΝΩΤΑΤΗΣ ΕΚΠΑΙΔΕΥΣΗΣ; ΓΕΝΙΚΗ ΔΙΕΥΘΥΝΣΗ ΨΗΦΙΑΚΩΝ ΣΥΣΤΗΜΑΤΩΝ, ΥΠΟΔΟΜΩΝ ΚΑΙ ΕΞΕΤΑΣΕΩΝ; ΔΙΕΥΘΥΝΣΗ ΑΝΑΠΤΥΞΗΣ ΠΛΗΡΟΦΟΡΙΑΚΩΝ ΣΥΣΤΗΜΑΤΩΝ; ΔΙΕΥΘΥΝΣΗ ΕΞΕΤΑΣΕΩΝ ΚΑΙ ΠΙΣΤΟΠΟΙΗΣΕΩΝ; ΔΙΕΥΘΥΝΣΗ ΟΡΓΑΝΩΤΙΚΗΣ ΚΑΙ ΑΚΑΔΗΜΑΪΚΗΣ ΑΝΑΠΤΥΞΗΣ
|process_remarks=Successful candidates must register online within a period announced by the Ministry of Education and Religious Affairs through the online registration information system of the Ministry of Education and Religious Affairs. To log into the online app, candidates should enter the 8-digit candidate exam code and the same password they used to log into the online app of the application form. If a new security code is required, interested parties shall contact the school from which they received the original code, with their ID card.
|process_estimated_implementation_time=20
|process_estimated_implementation_time_type=Days
|process_evidence_identification_type=Other
|process_evidence_identification_type_other=Identification through the 8-digit candidate exam code and the password for logging into the online app of the application form.
|process_type=Outgoing
|process_trigger=Applied for
|process_trigger_type=Application (digital)
|process_usage=Input in another process
|process_output_type=Launch another procedure
|process_source=gov.gr, SDG
|process_provided_to=University students
|process_tax_type=Registrations
|process_life_events=Universities and courses
|process_total_duration_steps_min=1
|process_total_duration_steps_max=1
|process_total_duration_steps_type=Seconds
|process_total_duration_steps_digital_min=10
|process_total_duration_steps_digital_max=10
|process_total_duration_steps_digital_type=Weeks
|process_cost_min=0
|process_cost_max=0
|process_evidence_cost_guarantee=0
|process_evidence_cost_total_number=0
|process_evidence_ex_officio_total_number=0
|process_evidence_alternative_total_number=0
|process_evidence_prerequisite_total_number=0
|process_evidence_total_number=0
|process_evidence_step_total_number=0
|process_evidence_step_digital_total_number=0
|process_sdg_codes=E1,T2
|process_application_type=Application
|process_application_submission_type=Submitted by the applicant (digital)
|process_application_owner=Persons
|process_application_description=Registration application.
|process_application_note=Successful candidates may access the online registrations information system of the Ministry of Education and Religious Affairs at https://eregister.it.minedu.gov.gr.  To log into the online app, candidates should enter the 8-digit candidate exam code and the same password they used to log into the online app of the application form. The online application for registration shall serve as a solemn declaration of Article 8 of Law 1599/1986 (GG A 75). After logging into the app, successful candidates shall be asked to fill in their personal social security number (AMKA), which is verified through interoperability with the AMKA National Register. Among the other information that the user is asked to complete in their online registration application is their ID card or passport number, which usually appears pre-filled in with the corresponding number, which the user has completed in their application form, while retaining the ability to modify them.
During the online registration process, successful candidates are required to provide their contact details, mobile phone number and email address, which are confirmed through the relevant functions of the online app. Please note that the correctness of the contact details is particularly important, as the secretariats of the schools/departments will be able to use them in further processes.
All registration processes are carried out either by the successful candidate themselves or by a person duly authorised by them.
If the individual details displayed pre-completed in the application do not correspond to the details on the ID card or passport, and the applicant cannot solemnly declare that they accept their correctness, then they must immediately correct and update the incorrect details in the systems of the AMKA National Register, by submitting an application to any Citizens’ Service Centre (KEP).
After checking the correctness of the displayed modified details, the successful candidate should complete his online registration within the prescribed deadline.
After the final submission of the online registration application, a link may appear that prompts them to fill in more details for statistical purposes on a voluntary basis.
For military academies, police academies, fire service academies, merchant marine academies, Hellenic Coast Guard academies and Higher Schools of Tourism Education, the deadline and the registration procedure for successful candidates shall be determined and carried out by the relevant ministries.
|process_interval=Requested
}}
{{process conditions
|process_conditions_num_id=1
|process_conditions_alternative=No
|process_conditions_type=Successful Participation in Exams
|process_conditions_name=To have taken the national examinations of the General Senior High School (GEL) or Vocational Senior High School (EPAL) for admission to tertiary education institutions and to have been admitted in a tertiary education school or department in accordance with the results ratified each year by the Minister for Education and Religious Affairs and announced by the Ministry of Education and Religious Affairs.
}}
{{process conditions
|process_conditions_num_id=2
|process_conditions_alternative=No
|process_conditions_type=Administrative
|process_conditions_name=When submitting the online registration application, the successful candidate shall declare that they are not registered in another first-year course in an HEI or HEA department or school included in Ministerial Decision F.253/11812/Α5/2020 (GG B 345), as currently in force.
If a successful candidate is already registered in a first-year course in an HEI or HEA department or school in Greece, with the same application/solemn declaration, they shall state the HEI or HEA department or school they have already been registered with and they shall request to be removed from it, in order to complete their registration in the new department or school.
}}
{{process rules
|process_rule_type=Law
|process_rule_decision_number=4186
|process_rule_decision_year=2013
|process_rule_article=13 Δ
|process_rule_description=This article stipulates that a decision of the Minister for Education and Religious Affairs, published in the Government Gazette, shall specify the manner, time and procedure for registering persons admitted to tertiary education institutions, as well as any matter relating to the organisation and implementation of the procedures for access to and selection for admission to higher education institutions.
|process_rule_gazette_doc_number=193
|process_rule_gazette_doc_issue=Α
|process_rule_url=http://www.et.gr/idocs-nph/search/pdfViewerForm.html?args=5C7QrtC22wEaosRGzKxO6XdtvSoClrL8u_IHzLbdDJF5MXD0LzQTLWPU9yLzB8V68knBzLCmTXKaO6fpVZ6Lx3UnKl3nP8NxdnJ5r9cmWyJWelDvWS_18kAEhATUkJb0x1LIdQ163nV9K--td6SIuXMySaiRj20Cv0lSXppjOMTZdZEwEm2IGk2nb4j_TmQI
}}
{{process rules
|process_rule_type=Ministerial Decision
|process_rule_decision_number=Φ253/133030/Α5
|process_rule_decision_year=2020
|process_rule_article=1 - 10
|process_rule_description=Determines the procedure for registering successful candidates in departments or schools of HEIs and HEAs through participation in the national examinations from the academic year 2020-2021 onwards.
|process_rule_gazette_doc_number=4486
|process_rule_gazette_doc_issue=Β
|process_rule_ada=ΨΟΓΕ46ΜΤΛΗ-ΡΦ1
|process_rule_url=https://diavgeia.gov.gr/doc/%CE%A8%CE%9F%CE%93%CE%9546%CE%9C%CE%A4%CE%9B%CE%97-%CE%A1%CE%A61?inline=true
}}
{{process steps digital
|process_step_digital_num_id=1
|process_step_digital_exit=No
|process_step_digital_child=No
|process_step_digital_title=Online application for registration of persons admitted to HEIs and HEAs
|process_step_digital_official=Entity software that performs the service
|process_step_digital_url=https://eregister.it.minedu.gov.gr
|process_step_digital_duration_min=15
|process_step_digital_duration_max=30
|process_step_digital_duration_type=Minutes
|process_step_digital_description=Following the announcement of the selection results and within an exclusive deadline announced by the Ministry of Education and Religious Affairs, successful candidates of HEI and HEA departments and schools shall be required to submit, through the Ministry of Education and Religious Affairs online app, an online application for registration in the department or school to which they were admitted.
To access the online app, schools shall provide support to successful candidates with regard to passwords.
|process_step_digital_note=If it is not possible to register online for any reason (e.g. if the successful candidate does not have a social security number or a mobile phone, force majeure, serious illness, military service or absence abroad, natural disaster or any other good reason due to which it was not possible to register online within the deadline), it is possible to register after the deadline for submitting the online application, following an application submitted by the successful candidate, where the reasons for the delay shall be specified.
The registration procedure of the above paragraph shall be carried out by submitting the application directly to the secretariat of the department or school either in person or online (e.g. by submitting the application via email or a designated platform) or by post.
In any event, when using the internet or the post for completing the registration, the successful candidate is required to submit a solemn declaration, which is issued through the website www.gov.gr or has a physical authenticated signature, stating that all the information and any supporting documents submitted are accurate and true.
The registration applications of this article shall be submitted within forty-five (45) days from the day the deadline for submission of the online application has elapsed. Registration shall be completed (or not completed) by reasoned decision of the competent body of the department or school.
Any successful candidates who have not been registered in accordance with the procedure laid down in this Article shall lose the above registration right.
}}
{{process steps digital
|process_step_digital_num_id=2
|process_step_digital_exit=No
|process_step_digital_child=No
|process_step_digital_title=Online application for removal from a department where the successful candidate is already registered
|process_step_digital_official=Entity software that performs the service
|process_step_digital_url=https://eregister.it.minedu.gov.gr
|process_step_digital_duration_min=5
|process_step_digital_duration_max=7
|process_step_digital_duration_type=Minutes
|process_step_digital_description=If a successful candidate is already registered in the first-year course of an HEI or HEA department or school in Greece, in the same application/solemn declaration (where they request to be registered in a new school) they shall state the HEI or HEA department or school they are already registered at and request to be removed from it in order to complete their registration in the new department or school.
|process_step_digital_note=In the exceptional case where the successful candidate ultimately does not wish to complete their registration in the new department or school, they may, before the removal certificates are issued, submit an application/solemn declaration for their removal to the secretariat of the department or school, to which they had already applied online for their removal.
}}
{{process steps digital
|process_step_digital_num_id=3
|process_step_digital_exit=No
|process_step_digital_child=No
|process_step_digital_title=The Ministry of Education and Religious Affairs sends lists of applicants requesting their registration to and removal from HEIs and HEAs
|process_step_digital_official=Entity software that performs the service
|process_step_digital_duration_min=1
|process_step_digital_duration_max=1
|process_step_digital_duration_type=Days
|process_step_digital_description=Upon completion of the online registration process, the Ministry of Education and Religious Affairs shall send to each HEI and HEA:
α) a consolidated list of registered students, per department or school, via the Ministry of Education and Religious Affairs central app, containing at least the following basic details for each registered student: candidate’s code number, first name, surname, father’s name, mother’s name, social security number (AMKA), email address, mobile phone number, and the HEI or HEA department or school if the applicant is already registered in
another first-year course in an HEI or an HEA in Greece. In the case of persons already registered, their registration is subject to their removal from the previous department or school.
β) A consolidated list of persons requesting their removal, per department or school, in order to complete their registration in the new department or school, which contains the information set out in the previous subparagraph.
}}
{{process steps digital
|process_step_digital_num_id=4
|process_step_digital_exit=No
|process_step_digital_child=No
|process_step_digital_title=Procedure for removing successful candidates and registering them in another HEI or HEA department or school
|process_step_digital_duration_min=5
|process_step_digital_duration_max=7
|process_step_digital_duration_type=Days
|process_step_digital_description=For completing the registration of successful candidates
who are already registered in another first-year course in an HEI or HEA department or school, the completion of their removal from this department or school is required. To this end, the secretariats of the departments or schools shall, upon receiving of the consolidated list of applicants requesting their removal, remove without delay the students requesting their removal.
The secretariats of the departments or schools shall contact via online means and send to the Secretariat of the new HEI or HEA department or school a relevant certificate of removal of students who have requested their removal. By care of the secretariat of the former department or school, the relevant removal certificate shall be sent by email to the applicant at the email address which they had provided as their contact details in the Ministry of Education and Religious Affairs online app.
In the exceptional case where the successful candidate ultimately does not wish to complete their registration in the new department or school, they may, before the removal certificates of the previous paragraph are issued, submit an application/solemn declaration
for revoking their removal to the secretariat of the department or school, where they had already applied for their removal online.
}}
{{process steps digital
|process_step_digital_num_id=5
|process_step_digital_exit=Yes
|process_step_digital_child=No
|process_step_digital_title=Obligations of secretariats of departments and schools
|process_step_digital_official=Entity software that performs the service
|process_step_digital_duration_min=1
|process_step_digital_duration_max=5
|process_step_digital_duration_type=Days
|process_step_digital_description=The secretariats of the departments and schools shall review
and compare the list of successful candidates, which they have already received with the decision of the Ministry of Education and Religious Affairs that verifies the lists, with the list of registered students.
The secretariats of the departments and schools may use the verified contact details of registered students to assign them user codes for the electronic services and/or for contacting them.
Upon completion of the registration process, each HEI or HEA department or school shall prepare and send to the Ministry of Education and Religious Affairs a digital file with the final list of the registered students.
}}
{{process provision digital locations
|process_provision_digital_location_title=New-age students' registrations
|process_provision_digital_location_url=https://www.gov.gr/en/upourgeia/upourgeio-paideias-kai-threskeumaton/paideias-kai-threskeumaton/eggraphes-protoeton-phoiteton
|process_provision_digital_location_description=Access via gov.gr
}}
{{process useful links
|process_useful_link_title=Information
|process_useful_link_url=https://eregister.it.minedu.gov.gr/
}}
{{process useful links
|process_useful_link_title=Contact
|process_useful_link_url=https://www.minedu.gov.gr/epikoinonia/forma-epikoinwnias
}}