Suitability Licence of Trade Fair Centre – Trade Fair Space

From National Registry of Administrative Public Services



f23056d9-64e6-4f9f-9e7d-50a4adcf266d 518133

At a glance

Points of service

Municipalities, Points of Single Contact (ΚΕΠ – EKE), Independent Department of Programming and Development or Technical Services of Municipalities, MINISTRY OF DEVELOPMENT AND INVESTMENTS

Digital provision points

    Number of required documents

    8 +
    (1)

    Fees

    0

    Estimated time

    50 Days

    Description

    The procedure concerns the granting of suitability licence in trade fair centres, which are permanent sheltered areas of at least 500 square meters as well as in trade fair spaces, which are permanent sheltered mixed areas of at least 2.000 square meters.

    Basic information

    Related links

    Authority/Public body’s Unit responsible for the institutional framework of the procedure

    ΔΙΕΥΘΥΝΣΗ ΕΠΙΧΕΙΡΗΜΑΤΙΚΟΤΗΤΑΣ ΚΑΙ ΕΠΙΜΕΛΗΤΗΡΙΩΝ

    Authority responsible for the provision of the procedure

    Notes

    Note: According to the definitions of article 2 of Law 4512/2018, the trade fairs are held exclusively in trade fair centres and spaces that are permanently sheltered in the aforementioned area squared meters. The organisation in open-air public, municipal or private spaces is characterised as an activity related to trade fair and is taking placing according to the provisions of par.9 and 10 of article 115 of Law 4512/2018. It has to be noted that in cases of activities related trade fairs the following terms are not allowed in the distinctive title: “exhibition”, “commercial exhibition”, “international exhibition” and “international commercial exhibition”.

    Last update

    Application

    Application Type

    Application

    Submission by:

    Submitted by the applicant (in person or by post), Submitted by the applicant (digital)

    Submitted by:

    Legal entities, Persons

    Title

    Application of the interested party

    Notes:

    Submission of Application – Solemn Declaration. The application is submitted by an owner, nominee or possessor of the establishment and must include the elements and documentation mentioned in par.3 of article 114 of Law 4512/2018.

    The application must include the following elements: • In case the owner, nominee, or possessor of the establishment is a Natural Person: o ID police card number o Local Tax Office (DOY) and National Tax Number (AFM) • In case the owner, nominee, or possessor of the establishment is a Legal Person o The official name, the distinctive title and the base (HQ) o Local Tax Office (DOY) and National Tax Number (AFM)

    o The General Electronic Commercial Registry (G.E.MI.) number

    What you will need

    Means of authentication, identification and signature

    Identification with TAXISnet codes, Identification document

      Print

      Requirements

        Fees

          Related


          Means of redress or appeal:

          Administrative redress / AppealOther

          Rules concerning a lack of reply from the competent authority and the legal consequences for the use:

          Tacit approval

          In case of expiration of the above deadline, the approval is considered issued (tacit approval) according art.14 of Law 3844/2010 and the applicant may request a formal attestation from the competent authority (art.10 of Law 3230/2004).

          NACE

          • 82.3 Organisation of conventions and trade shows

          Output & Results

          Output

          Decision, Administrative Act, Document Production

          Steps

            Digital steps

              Other information

              Alternative titles

              Suitability Licence of Trade Fair Space

              Official title

              Suitability Licence of Trade Fair Centre – Trade Fair Space

              Languages supported

              English

              Ways of provision

              Establishment

              Legislation

                Categories

                Τype of procedure

                Trigger

                Applied for

                Trigger (submission method)

                Application (handwritten), Application (digital)

                Type

                Outgoing
                N1

                ,,


              • 1 Company law Business formation (individual, corporate)
                • For company establishment see the link below

                No No

              • 2 Possession of passwords to enter software The applicant shall have a TAXISnet username and password.

                No No

              • 3 Urban planning The use of the space in order to organise trade fairs shall be allowed by the construction or building permit. In addition, the space shall meet the following prerequisites: - It shall have auxiliary and storage spaces - It shall have emergency exits - Accessibility shall be ensured - It shall have fire-safety areas and hygiene - It shall be accessible to the disabled - It shall comply with the requirements of the building and urban regulations - It shall have a free height of at least 4 metres in at least 75% of the total area - It shall ensure the possibility of access or entry of cranes or trucks, have parking space for trucks and private cars (in accordance with requirements set by the institutional framework, Law 4512/2018, art.114, par.4) as well as shall have warehouses for the for packaging materials.


                No No

              • 4 Technical Public safety requirements shall be met


                No No

              • 5 Health Appropriate sanitary conditions shall be met


                No No

              • 6 Other Environmental requirements shall be met


                No No

              • 7 Other There shall be civil liability coverage for any accidents to third parties as well as fire safety coverage.


                No No

              • 8 Urban planning The proportion of parking spaces shall be one (1) space per thirty-five (35) sq.m. of trade fair area (total gross area of trade fair centre or space). In any case, the minimum number of parking spaces may not be less than twenty-five (25) spaces for trade fair spaces and one hundred (100) spaces for trade fair centres. If the parking spaces inside the property of the trade fair centre or trade fair space are not sufficient to cover its needs, this can be done by using legal parking spaces at a distance of up to eight hundred (800) meters from it. When the car park is farther away from that referred to in the preceding subparagraph, the use of free-of-charge buses exclusively for the carriage of expositors and visitors is required. In this case, the parking spaces and the relevant proofs of their use and of the rental of buses are submitted with the announcement of each trade fair to the relevant Municipality.


                No No

              • Law 114, 117 and 125 4512 2018 5 Α

                Description Article 114: Prerequisites, procedure, evidence to be submitted Article 117: Transitional Provisions Article 125: Abolishment MD Κ-1 3508/2011 and MD Κ1- 1480/2014

                Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20180100005

              • Law 4 4442 2016 230 Α

                Description Implementation of relevant legislation

                Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20160100230

              • 1 Submission of application and of required documents

                Responsible for Implementation Competent Employee

                Μethod of Implementation Manual Action

                Description The interested party submits to the Protocol Office of the relevant Municipality or to a Citizens Service Center - Single Service Center (KEP-EKE) an application/solemn declaration for the granting of a suitability licence of a trade fair centre or space, accompanied by the required supporting documents.

                No No


              • 2 Notification of the interested party

                Responsible for Implementation Competent Department

                Μethod of Implementation Manual Action

                Description The competent Department notifies the interested party to collect the permit.

                No Yes


              • EUGO portal (information only)

              • 1 Acquisition titles or Lease agreement Property titles

                Acquisition titles or Lease agreement

                Submission by: Submitted by the applicant (in person or by post), Submitted by the applicant (digital)

                Submitted by: Legal entities, Persons


                Document submitted under requirements: No


                No 2905

              • 2 Building or construction permit allowing the use of the space for the organisation of a trade fair Other

                Building or construction permit allowing the use of the space for the organisation of a trade fair

                Submission by: Submitted by the applicant (in person or by post), Submitted by the applicant (digital)

                Submitted by: Legal entities, Persons


                Document submitted under requirements: No


                No 7475

              • 3 Plans: • Topographic plan and coverage or construction plans, as well as copies of additional space arrangements according to existing legislation regarding arbitrary accompanied by a certificate of space of main use of par. 8 of article 107 of law 4495/2017 (A 167) which additionally certifies that the use of space for the trade fair is allowed • Layout diagram of the space to be used for trade fairs, as well as the main trade fair space, storage and auxiliary space at an appropriate scale; also the emergency exits, interventions to ensure accessibility in accordance with the existing provisions; fire safety spaces and sanitary facilities Drawings/studies by an engineer/architect

                Plans: • Topographic plan and coverage or construction plans, as well as copies of additional space arrangements according to existing legislation regarding arbitrary accompanied by a certificate of space of main use of par. 8 of article 107 of law 4495/2017 (A 167) which additionally certifies that the use of space for the trade fair is allowed • Layout diagram of the space to be used for trade fairs, as well as the main trade fair space, storage and auxiliary space at an appropriate scale; also the emergency exits, interventions to ensure accessibility in accordance with the existing provisions; fire safety spaces and sanitary facilities

                Submission by: Submitted by the applicant (in person or by post), Submitted by the applicant (digital)

                Submitted by: Legal entities, Persons


                Document submitted under requirements: No


                No 5768

              • 4 Attestation by a private certified engineer of main use space indicating the suitability of the space for trade fairs as well as the implementation of the provisions of the existing legislation regarding people with disabilities. Certificate

                Attestation by a private certified engineer of main use space indicating the suitability of the space for trade fairs as well as the implementation of the provisions of the existing legislation regarding people with disabilities.

                Submission by: Submitted by the applicant (in person or by post), Submitted by the applicant (digital)

                Submitted by: Legal entities, Persons


                Document submitted under requirements: No


                No 9703

              • 5 Solemn-declaration of Law 1599/1986, according to which it is ensured: the access or entry of trucks and cranes, the existence of a parking lot for trucks and private cars, according to par. 4 of law 4512/18, and the existence of warehouses for packaging materials Solemn Declaration

                Solemn-declaration of Law 1599/1986, according to which it is ensured: the access or entry of trucks and cranes, the existence of a parking lot for trucks and private cars, according to par. 4 of law 4512/18, and the existence of warehouses for packaging materials

                Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

                Submission by: Submitted by the applicant (in person or by post), Submitted by the applicant (digital)

                Submitted by: Legal entities, Persons

                Relevant Procedure: Solemn declaration and electronic solemn declaration

                Document submitted under requirements: No


                No 7320

              • 6 Certificate of fire protection of the area from the competent Fire Service Certification

                Certificate of fire protection of the area from the competent Fire Service

                Submission by: Submitted by the applicant (in person or by post), Submitted by the applicant (digital)

                Submitted by: Legal entities, Persons


                Document submitted under requirements: No


                No 8619

              • 7 Attestation from the Directorate of Public Health of the relevant Region Certificate

                Attestation from the Directorate of Public Health of the relevant Region

                Submission by: Submitted by the applicant (in person or by post), Submitted by the applicant (digital)

                Submitted by: Legal entities, Persons


                Document submitted under requirements: No


                No 9703

              • 8 Approval of environmental conditions (ex officio search, the application states the Protocol number and the issuing authority) Rule

                Approval of environmental conditions (ex officio search, the application states the Protocol number and the issuing authority)

                Submission by: Ex officio (digital)


                Document submitted under requirements: No


                No 1127

              • 9 Attestation from an insurance company or copy of a valid insurance policy proving the coverage of civil liability for accidents to third parties (death, physical injury/material damage) and fire. Certificate

                Attestation from an insurance company or copy of a valid insurance policy proving the coverage of civil liability for accidents to third parties (death, physical injury/material damage) and fire.

                Submission by: Submitted by the applicant (in person or by post), Submitted by the applicant (digital)

                Submitted by: Legal entities, Persons


                Document submitted under requirements: No


                No 9703

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