Suitability Licence of Trade Fair Centre – Trade Fair Space

From National Registry of Administrative Public Services



f23056d9-64e6-4f9f-9e7d-50a4adcf266d 518133 Άδεια Καταλληλότητας Εκθεσιακού Χώρου

At a glance

Points of service

Municipalities

Digital provision points

Remote Points of service

Number of required documents

8 to 11 + (
1
)

Fees

Provided without cost

Deadline of completion

50 days

Description

The procedure concerns the granting of suitability licence in trade fair centres, which are permanent sheltered areas of at least 500 square meters as well as in trade fair spaces, which are permanent sheltered mixed areas of at least 2.000 square meters.

Basic information

Competent body

MINISTRY OF DEVELOPMENT

Authority/Public body’s Unit responsible for the institutional framework of the procedure

Related links


Related links

Notes

Note: According to the definitions of article 2 of Law 4512/2018, the trade fairs are held exclusively in trade fair centres and spaces that are permanently sheltered in the aforementioned area squared meters. The organisation in open-air public, municipal or private spaces is characterised as an activity related to trade fair and is taking placing according to the provisions of par.9 and 10 of article 115 of Law 4512/2018. It has to be noted that in cases of activities related trade fairs the following terms are not allowed in the distinctive title: “exhibition”, “commercial exhibition”, “international exhibition” and “international commercial exhibition”.

Application

Application Type

Application

Submission by:

Presented by the applicant (email), Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

Submitted by:

Legal entities, Persons

Title

Application of the interested party

Notes:

Submission of Application – Solemn Declaration. The application is submitted by an owner, nominee or possessor of the establishment and must include the elements and documentation mentioned in par.3 of article 114 of Law 4512/2018.

The application must include the following elements: • In case the owner, nominee, or possessor of the establishment is a Natural Person: o ID police card number o Local Tax Office (DOY) and National Tax Number (AFM) • In case the owner, nominee, or possessor of the establishment is a Legal Person o The official name, the distinctive title and the base (HQ) o Local Tax Office (DOY) and National Tax Number (AFM)

o The General Electronic Commercial Registry (G.E.MI.) number

What you will need

Means of authentication, identification and signature

Identification document

    Print

    Requirements

      Fees

        Related


        Means of redress or appeal:

        Other Administrative redress / Appeal

        Rules concerning a lack of reply from the competent authority and the legal consequences for the use:

        Tacit approval

        In case of expiration of the above deadline, the approval is considered issued (tacit approval) according art.14 of Law 3844/2010 and the applicant may request a formal attestation from the competent authority (art.10 of Law 3230/2004).

        NACE

        • 82.3 Organisation of conventions and trade shows

        Output & Results

        Output

        Administrative Act, Decision, Document Production

        Steps

          Digital steps

            Other information

            Alternative titles

            Suitability Licence of Trade Fair Space

            Official title

            Suitability Licence of Trade Fair Centre – Trade Fair Space

            Languages supported

            English

            Ways of provision

            Establishment

            Legislation

              Categories

              Τype of procedure

              Trigger

              Applied for

              Trigger (submission method)

              Application (digital), Application (handwritten), email

              Life events

              Type

              Outgoing
              N1

              ,,


            • 1 Urban planning The use of the space in order to organise trade fairs shall be allowed by the construction or building permit.


              No No

            • 2 Urban planning In addition, the space shall meet the following prerequisites: - It shall have auxiliary and storage spaces - It shall have emergency exits - Accessibility shall be ensured - It shall have fire-safety areas and hygiene - It shall be accessible to the disabled - It shall comply with the requirements of the building and urban regulations - It shall have a free height of at least 4 metres in at least 75% of the total area - It shall ensure the possibility of access or entry of cranes or trucks, have parking space for trucks and private cars (in accordance with requirements set by the institutional framework, Law 4512/2018, art.114, par.4) as well as shall have warehouses for the for packaging materials.


              No No

            • 3 Certification A fire protection certificate from the competent fire service and the public safety conditions must be met.


              No No

            • 4 Health Appropriate sanitary conditions shall be met


              No No

            • 5 Environmental Environmental requirements shall be met


              No No

            • 6 Insurance There must be civil liability cover for any accidents to third parties (death, personal injury and/or material damage) and fire cover.

              No No

            • 7 Urban planning The proportion of parking spaces shall be one (1) space per thirty-five (35) sq.m. of trade fair area (total gross area of trade fair centre or space). In any case, the minimum number of parking spaces may not be less than twenty-five (25) spaces for trade fair spaces and one hundred (100) spaces for trade fair centres. If the parking spaces inside the property of the trade fair centre or trade fair space are not sufficient to cover its needs, this can be done by using legal parking spaces at a distance of up to eight hundred (800) meters from it. When the car park is farther away from that referred to in the preceding subparagraph, the use of free-of-charge buses exclusively for the carriage of expositors and visitors is required. In this case, the parking spaces and the relevant proofs of their use and of the rental of buses are submitted with the announcement of each trade fair to the relevant Municipality.


              No No

            • 1 Acquisition titles or Lease agreement Property titles

              Acquisition titles or Lease agreement

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 2905

            • 2 Building or construction permit allowing the use of the space for the organisation of a trade fair Βuilding permit

              Building or construction permit allowing the use of the space for the organisation of a trade fair

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 2243

            • 3 Plans: • Topographic plan and coverage or construction plans, as well as copies of additional space arrangements according to existing legislation regarding arbitrary accompanied by a certificate of space of main use of par. 8 of article 107 of law 4495/2017 (A 167) which additionally certifies that the use of space for the trade fair is allowed • Layout diagram of the space to be used for trade fairs, as well as the main trade fair space, storage and auxiliary space at an appropriate scale; also the emergency exits, interventions to ensure accessibility in accordance with the existing provisions; fire safety spaces and sanitary facilities Drawings/studies by an engineer/architect

              Plans: • Topographic plan and coverage or construction plans, as well as copies of additional space arrangements according to existing legislation regarding arbitrary accompanied by a certificate of space of main use of par. 8 of article 107 of law 4495/2017 (A 167) which additionally certifies that the use of space for the trade fair is allowed • Layout diagram of the space to be used for trade fairs, as well as the main trade fair space, storage and auxiliary space at an appropriate scale; also the emergency exits, interventions to ensure accessibility in accordance with the existing provisions; fire safety spaces and sanitary facilities

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 5768

            • 4 Copies of any additional site settlements in accordance with the current legislation on unauthorised premises. Document

              Copies of any additional site settlements in accordance with the current legislation on unauthorised premises.

              Submission by: Presented by the applicant (email), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: Yes

              Document’s requirement: Urban planning

              No 4084

            • 5 Certification of the main use of the premises referred to in par. 8 of article 107 of Law No. 4495/2017 (A 167) by a private engineer which additionally certifies that the use of the space for the organization of a trade fair in the property in question is permissible. Certificate

              Certification of the main use of the premises referred to in par. 8 of article 107 of Law No. 4495/2017 (A 167) by a private engineer which additionally certifies that the use of the space for the organization of a trade fair in the property in question is permissible.



              Document submitted under requirements: Yes

              Document’s requirement: Urban planning

              No 9703

            • 6 Diagram of the layout of the space to be used for the holding of trade fairs, as well as the main exhibition, storage and auxiliary space, the emergency exits, the interventions to ensure accessibility in accordance with the applicable provisions, the fire safety areas and the sanitary areas, on an appropriate scale. Drawings/studies by an engineer/architect

              Diagram of the layout of the space to be used for the holding of trade fairs, as well as the main exhibition, storage and auxiliary space, the emergency exits, the interventions to ensure accessibility in accordance with the applicable provisions, the fire safety areas and the sanitary areas, on an appropriate scale.

              Submission by: Presented by the applicant (email), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 5768

            • 7 Attestation by a private certified engineer of main use space indicating the suitability of the space for trade fairs as well as the implementation of the provisions of the existing legislation regarding people with disabilities. Certificate

              Attestation by a private certified engineer of main use space indicating the suitability of the space for trade fairs as well as the implementation of the provisions of the existing legislation regarding people with disabilities.

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: Yes

              Document’s requirement: Urban planning

              No 9703

            • 8 Solemn-declaration of Law 1599/1986, according to which it is ensured: the access or entry of trucks and cranes, the existence of a parking lot for trucks and private cars, according to par. 4 of law 4512/18, and the existence of warehouses for packaging materials Solemn Declaration

              Solemn-declaration of Law 1599/1986, according to which it is ensured: the access or entry of trucks and cranes, the existence of a parking lot for trucks and private cars, according to par. 4 of law 4512/18, and the existence of warehouses for packaging materials

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 9 Certificate of fire protection of the area from the competent Fire Service Certification

              Certificate of fire protection of the area from the competent Fire Service

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 8619

            • 10 Attestation from the Directorate of Public Health of the relevant Region Certificate

              Attestation from the Directorate of Public Health of the relevant Region

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 9703

            • 11 Approval of environmental conditions (ex officio search, the application states the Protocol number and the issuing authority) Rule

              Approval of environmental conditions (ex officio search, the application states the Protocol number and the issuing authority)

              Submission by: Ex officio (digital)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 1127

            • 12 Attestation from an insurance company or copy of a valid insurance policy proving the coverage of civil liability for accidents to third parties (death, physical injury/material damage) and fire. Certificate

              Attestation from an insurance company or copy of a valid insurance policy proving the coverage of civil liability for accidents to third parties (death, physical injury/material damage) and fire.

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 9703

            • Law 114, 117 and 125 4512 2018 5 Α

              Description Article 114: Prerequisites, procedure, evidence to be submitted Article 117: Transitional Provisions Article 125: Abolishment MD Κ-1 3508/2011 and MD Κ1- 1480/2014

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20180100005

            • Law 4 4442 2016 230 Α

              Description Implementation of relevant legislation

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20160100230

            • 1 Submission of application and of required documents

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description The interested party submits to the Protocol Office of the relevant Municipality or to a Citizens Service Center - Single Service Center (KEP-EKE) an application/solemn declaration for the granting of a suitability licence of a trade fair centre or space, accompanied by the required supporting documents.

              No No


            • 2 Notification of the interested party

              Responsible for Implementation Competent Department

              Μethod of Implementation Manual Action

              Description The competent Department notifies the interested party to collect the permit.

              No Yes



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