Special Licence Sign for the Operation of a Conference Centre

From National Registry of Administrative Public Services



51692006-e08e-405d-a552-7e2130de87d8 924051 Ειδικό Σήμα Λειτουργίας σε Επιχειρήσεις Συνεδριακών Κέντρων

At a glance

Points of service

Available only digitally

Digital provision points

Number of required documents

8 to 11 + (
2
)

Fees

1.72 €

Deadline of completion

50 days

Description

The process pertains to the granting of a Special Operation Label for Conference Centres and it is addressed to persons.

Basic information

Competent body

MINISTRY OF TOURISM

Authority/Public body’s Unit responsible for the institutional framework of the procedure

Related links


Related links


Application

Application Type

Application

Submission by:

Submitted by the applicant (in person or by post)

Submitted by:

Legal entities, Persons

Title

Application – Solemn Declaration, considered as a Solemn Declaration according to article 8 of Law 1599/1986, listing the details of the applicant natural or legal person, the Tax Registration Number (AFM) and the Local Tax Office (DOY) to which the person belongs.

The above application also contains a) the distinctive title to be approved, and b) the application of the architectural plans approved by EOT, based on which the relevant building permit was issued.

If the application is submitted by a legal person, it shall be accompanied by documents proving its legal establishment and operation. (Nos.2-5)


What you will need

Means of authentication, identification and signature

Identification document, Identification with TAXISnet codes

    Print

    Requirements

      Fees

        Related


        Means of redress or appeal:

        Judicial redress

        Rules concerning a lack of reply from the competent authority and the legal consequences for the use:

        Tacit approval

        In case the above deadline (50 days) expires, it is assumed that the application has been approved and the licence has been issued (tacit approval) as provided in article 14 par.4 of Law 3844/2010 (GG 63/Α/3-5-2010). On this occasion (of tacit approval), the applicant may request an attestation from the competent authority, according to article 10 par.4 of Law 3230/2004 (GG 44/A/11-2-2004).

        NACE

        • 82.3 Organisation of conventions and trade shows

        Output & Results

        Output

        Document Production

        Steps

          Digital steps

            Other information

            Official title

            Granting a Special Operation Label for Conference Centres

            Languages supported

            English

            Ways of provision

            Establishment

            Legislation

              Categories

              Τype of procedure

              Trigger

              Applied for

              Trigger (submission method)

              Application (digital)

              Type

              Outgoing
              N1

              ,,


            • 1 Company law Business formation (individual, corporate)
              • For company establishment see the link below

              No No

            • 2 Possession of passwords to enter software The applicant shall have a TAXISnet username and password.

              No No

            • 3 Administrative Submission of an Application - Solemn Declaration by a natural person or by the legal representative of a legal person (as the case may be) that wishes to be granted a Special Licence Sign for the Operation (ESL)


              No No

            • 4 Company law If the application is submitted by a legal person, the latter shall have been legally established and operating.


              No No

            • 5 Technical Application of the architectural study approved by EOT, according to the technical specifications of 23908/91 (GG 208/B/91 and 298/Β/91).


              No No

            • 6 Technical Availability of a suitable area - ownership or concession of use (required for the approval of the suitability of the area).


              No No

            • 7 Conditions for non-commission of criminal offenses The applicant shall not have been irrevocably convicted for a felony or any of the misdemeanours of theft, embezzlement, fraud, extortion, forgery, counterfeiting, grievous bodily harm, breach of drug provisions or provisions referring to the mores. If the application is submitted by a legal person, the ESL is issued in the name of the Legal Person and the present prerequisite is fulfilled by a copy of the criminal record of the legal representative of the applicant.


              No No

            • 8 Environmental Approval of Environmental Conditions


              No No

            • 9 Technical Sufficient sound insulation-sound protection: conference centre rooms, in terms of sound protection and sound insulation, fall into category A of "high acoustic comfort" of article 12 of the building regulation (MD 3046 304 GG 59 / D / 3.2.89) and their construction observes the criteria of "gathering" spaces. (JMD 23908/1991, art.6, par. 6.2).


              No No

            • 10 Technical Proper operation of the sewerage system.


              No No

            • 11 Technical Meeting of the fire-safety requirements for the building installations.


              No No

            • 12 Urban planning Building permit.


              No No

            • 1 Administrative fee €1,47/per approved seat of each conference participant - paid to the account of the National Bank of Greece (account number 26180): 1.47 €

              Cost Calculation One-off

              Method of Payment Bank cashier

              Type of Cost Administrative Fee (not provided by e-paravolo webpage)

              No

            • 2 Fee in favor of the Insurance Fund of Bank and Utilities Employees €0,25/ per approved seat of each conference participant - paid to the account of the Na-tional Bank of Greece (account number 040/546025-54) 0.25 €

              Cost Calculation One-off

              Method of Payment Bank cashier, Digital (web banking)

              Type of Cost Administrative Fee (not provided by e-paravolo webpage)

              No

            • 1 Statutes of the company and any amendments thereof, with the corresponding GG where they were published, or certificates of registration in the Books of Companies of the Court of First Instance of the company headquarters. Legal documents from legal entities

              Statutes of the company and any amendments thereof, with the corresponding GG where they were published, or certificates of registration in the Books of Companies of the Court of First Instance of the company headquarters.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: Yes

              Document’s requirement: Company law

              No 9338

            • 2 Certificate of Company Changes issued for Limited Responsibility Companies (EPE), General Partnerships (OE) and Limited Partnerships (EE) by the Court of First Instance of the company headquarters and for Sociétés Anonymes (AE) by the Trade Service of the relevant Region. Certification

              Certificate of Company Changes issued for Limited Responsibility Companies (EPE), General Partnerships (OE) and Limited Partnerships (EE) by the Court of First Instance of the company headquarters and for Sociétés Anonymes (AE) by the Trade Service of the relevant Region.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: Yes

              Document’s requirement: Company law

              No 8619

            • 3 Certificate of Non-Bankruptcy of the legal person by the competent Court of First Instance or an equivalent document for legal persons established in another EU Member State. An equivalent document means one issued by a competent judicial or administrative authority of the Member State certifying non-declaration of bankruptcy. If in the country of origin or provenance the issuance of an equivalent document (certificate of non-declaration of bankruptcy) is not provided, this document may be replaced by an affidavit or, in the case of Member States where this does not exist, a solemn declaration submitted by the interested party to the competent court or administrative authority or, as the case may be, to a notary of the country of origin and provenance, who shall issue a certificate of performance of the affidavit or the solemn declaration. The declaration of non-bankruptcy may be given before a competent professional body. The document issued in accordance with the above may not be submitted later than three months from the date of its issuance. Certificate

              Certificate of Non-Bankruptcy of the legal person by the competent Court of First Instance or an equivalent document for legal persons established in another EU Member State. An equivalent document means one issued by a competent judicial or administrative authority of the Member State certifying non-declaration of bankruptcy. If in the country of origin or provenance the issuance of an equivalent document (certificate of non-declaration of bankruptcy) is not provided, this document may be replaced by an affidavit or, in the case of Member States where this does not exist, a solemn declaration submitted by the interested party to the competent court or administrative authority or, as the case may be, to a notary of the country of origin and provenance, who shall issue a certificate of performance of the affidavit or the solemn declaration. The declaration of non-bankruptcy may be given before a competent professional body. The document issued in accordance with the above may not be submitted later than three months from the date of its issuance.

              Submission by: Ex officio (manual), Submitted by the applicant (in person or by post)


              Notes: If issued by a local authority, it is sought ex officio.

              Document submitted under requirements: Yes

              Document’s requirement: Company law

              No 9703

            • 4 Legalisation documents to submit the application on behalf of the legal person. Legal documents from legal entities

              Legalisation documents to submit the application on behalf of the legal person.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: Yes

              Document’s requirement: Company law

              No 9338

            • 5 Leasing agreement, if the business is installed in a leased property. Property titles

              Leasing agreement, if the business is installed in a leased property.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 2905

            • 6 Copy of criminal record of general use, issued in the last quarter, or of an equivalent document, when the applicant is a national of another EU Member State, proving that the applicant (natural person or legal representative) has not been irrevocably convicted of a felony or for any of the misdemeanours of theft, embezzlement, fraud, extortion, forgery, counterfeiting, grievous bodily harm, breach of drug provisions or provisions referring to the mores. An equivalent document means one issued by a competent judicial or administrative authority of the Member State, certifying non-conviction for the above offenses. If the country of origin or provenance does not provide for the issuance of an equivalent to the above document, this may be replaced by an affidavit or, in the case of Member States where this does not exist, a solemn declaration submitted by the person concerned before the competent court or administrative authority or, as the case may be, before a notary of the country of origin and provenance, who shall issue a certificate of performance of the affidavit or the solemn declaration. Documents issued in accordance with the above may not be submitted later than three months from the date of issue. Criminal Record Copy for General Use

              Copy of criminal record of general use, issued in the last quarter, or of an equivalent document, when the applicant is a national of another EU Member State, proving that the applicant (natural person or legal representative) has not been irrevocably convicted of a felony or for any of the misdemeanours of theft, embezzlement, fraud, extortion, forgery, counterfeiting, grievous bodily harm, breach of drug provisions or provisions referring to the mores. An equivalent document means one issued by a competent judicial or administrative authority of the Member State, certifying non-conviction for the above offenses. If the country of origin or provenance does not provide for the issuance of an equivalent to the above document, this may be replaced by an affidavit or, in the case of Member States where this does not exist, a solemn declaration submitted by the person concerned before the competent court or administrative authority or, as the case may be, before a notary of the country of origin and provenance, who shall issue a certificate of performance of the affidavit or the solemn declaration. Documents issued in accordance with the above may not be submitted later than three months from the date of issue.

              Relevant link: https://www.gov.gr/en/ipiresies/dikaiosune/poiniko-metroo/antigrapho-poinikou-metroou

              Submission by: Ex officio (manual), Submitted by the applicant (in person or by post)


              Notes: If issued by a local authority, it is sought ex officio.

              Document submitted under requirements: No


              No 4750

            • 7 Approval Decision of Environmental Conditions (AEPO) Enabling act

              Approval Decision of Environmental Conditions (AEPO)

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-exousiodoteses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 3070

            • 8 Approved studies of sound insulation – sound protection and acoustics of the rooms, and measurement protocol by specialized teams (in accordance with the building regulations in force). Drawings/studies by an engineer/architect

              Approved studies of sound insulation – sound protection and acoustics of the rooms, and measurement protocol by specialized teams (in accordance with the building regulations in force).

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 5768

            • 9 Solemn Declaration by an engineer that the sound-insulation study was prepared in accordance with the building regulations in force. Solemn Declaration

              Solemn Declaration by an engineer that the sound-insulation study was prepared in accordance with the building regulations in force.

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 10 Attestation of proper operation of the sewerage system by the Health Service of the relevant Local Government Authority (OTA). Certificate

              Attestation of proper operation of the sewerage system by the Health Service of the relevant Local Government Authority (OTA).

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 9703

            • 11 Fire-safety certificate for the premises of the centre, issued by the relevant Fire Department. Certificate

              Fire-safety certificate for the premises of the centre, issued by the relevant Fire Department.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 9703

            • 12 Building permit, issued by the Urban Planning Service of the relevant Local Government Authority OTA. Drawings/studies by an engineer/architect

              Building permit, issued by the Urban Planning Service of the relevant Local Government Authority OTA.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 5768

            • 13 Solemn Declaration of the applicant (included in the Application) and the engineer that the building has been built and meets the technical specifications for the creation of a Conference Centre and there are no deviations from the building permit. Solemn Declaration

              Solemn Declaration of the applicant (included in the Application) and the engineer that the building has been built and meets the technical specifications for the creation of a Conference Centre and there are no deviations from the building permit.

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • Law 12 4002 2011 180 Α

              Description Establishment of the Special Service for the Promotion and Licencing of Tourism Investments within the Greek Tourism Organisation) Amendments: - Law 4688/2020 (GG 101/Α) par.3 article 51- Amending par. 2 article 12 of Law 4002/2011 (responsibilities of EYPATE) - Law 4179/2013 (GG 175/A) article 14 – Amending article12 Law 4002/2011 (GG 180/Α) (transfer of EYPATE from ΕΟΤ to the Ministry of Tourism) - Law 4070/2012 (GG82/Α) article 148 - Amending article12 Law 4002/2011 (GG 180/Α) (amending responsibilities / recruitment of EYPATE’s urban planning office) - Law 4030/2011 (GG ) article 46 - Amending article 12 Law 4002/2011 (GG 180/Α) (responsibilities of EYPATE’s urban planning office)


            • Ministerial Decision 4486 1999 2202 Β

              Description Prerequisites for obtaining a Special Licence Sign for the Operation of the business Amendments: - JMD ΔΙΑΔΠ/Φ.Α.2.1./1621/19.01.2011 (GG 29/Β) Amending MD Τ4486/1999 (GG 2202/Β) (prerequisites, procedure, facilitation of application submission via ΚΕP – ΕΚΕ) - MD (ΑΝ)Τ/2738/2001 (GG 530/Β) – additions to MD Τ4486/1999 (prerequisites for obtaining a Special Licence Sign for the Operation of the business)


            • Joint Ministerial Decision 23908 1991 208 Β

              Description Required standards for eligibility in the incentive scheme provided in Law 3299/2004 Amendments: - Law 4582/2018 (GG Α/208) – validity extension of JMD 23908/1991 regarding eligibility criteria for participating in the incentive scheme as well as regarding the building of establishment without participating in the incentive scheme - Law 4254/2014 (GG 85/Α) article 1, par. Στ – Amending article 1 JMD 23908/1991 (GG 208/Β) (abolishment of the purpose approval, required standards) - MD 11280/2006 (GG 1444/Β) - Amending JMD 23908/1991 (GG 208/Β) (required standards) - MD Τ/7681/2003 (GG 1040/Β) - Amending article 1 JMD 23908/1991 (GG 208/Β) (required standards)


            • 1 Submission of application and of required documents

              Responsible for Implementation Other

              Μethod of Implementation Manual Action

              Description The interested party submits the application to the Protocol Office of the Ministry of Tourism, either in person, or through the mail or through a KEP-EKE, along with the necessary evidence.

              No No


            • 2 On-site inspection

              Responsible for Implementation Working Group

              Μethod of Implementation Inspection

              Description An on-site inspection is performed, in order to verify that the approved studies were implemented and the required specifications were observed.

              No No


            • 3 Provision of the Special Licence Sign to the interested party

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description The interested party is notified of the granting of the Special Licence Sign for the Operation of the business.

              No Yes



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