b3e58763-0acb-4e20-9614-a5520ab77074
358763
Ένταξη εθελοντικών οργανώσεων πολιτικής προστασίας και των μελών τους στο Ενιαίο Μητρώο Εθελοντισμού Πολιτικής Προστασίας (Ε.Μ.Ε.Π.Π.)
At a glance
Points of service
DIRECTORATE-GENERAL FOR THE PUBLIC PROTECTION AND EDUCATION/ GENERAL SECRETARIAT, MINISTRY FOR CLIMATE CRISIS AND CIVIL PROTECTION
Digital provision points
- The service is not provided digitally
Number of required documents
Description
The procedure concerns the inclusion of volunteer organisations, which were included in the register of the Secretariat-General for Civil Protection before the publication of Law 4662/2020, and their members, in the Single Register of Civil Protection Volunteering (EMEPP). The procedure has already been completed.
Basic information
Competent body
MINISTRY FOR CLIMATE CRISIS AND CIVIL PROTECTION
Service / organizational unit of a authority entity
DIRECTORATE-GENERAL FOR THE PUBLIC PROTECTION AND EDUCATION/ GENERAL SECRETARIAT
Application
Application Type
Application
Submission by:
Submitted by the applicant (digital)
Submitted by:
Legal entities
Title
Inclusion of civil protection volunteer organisations and their members in the Single Register of Civil Protection Volunteering (EMEPP).
What you will need
Means of authentication, identification and signature
Other information
Alternative titles
Inclusion of volunteer organisations in the Register of Civil Protection Volunteer Organisations (MEOPP) and their members in the Register of Civil Protection Volunteers (MEPP), in the Single Register of Civil Protection Volunteering (EMEPP).
Official title
Inclusion of civil protection volunteer organisations and their members in the Single Register of Civil Protection Volunteering (EMEPP)
Languages supported
Greek
Registries updated
Μητρώο Εθελοντών Πολιτικής Προστασίας
Μητρώο Εθελοντικών Οργανώσεων Πολιτικής Προστασίας
Categories
Trigger (submission method)
email
E2
ΔΔ
6
0
0
12403
No
3456000
777600
P6Y
Defined
Identification document
119617, 397489
8210
Framers, SDG
Supporting document
The procedure concerns the inclusion of volunteer organisations, which were included in the register of the Secretariat-General for Civil Protection before the publication of Law 4662/2020, and their members, in the Single Register of Civil Protection Volunteering (EMEPP). The procedure has already been completed.
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1
Educational
Successful completion of certified training at the Civil Protection Academy’s School for Volunteers and Volunteer Organisations.
No
No
2
Administrative
Volunteer organisations must have already been registered in the Register of Civil Protection Volunteer Organisations (MEOPP) and their members in the Register of Civil Protection Volunteers (MEEPP).
No
No
3
Company law
The minimum number of members wishing to become a civil protection volunteer that each club/association/group must have is twelve (12).
No
No
4
Age
Being over 18 and no more than 65 years of age for operational actions, or being no older than 70 years of age for supporting civil protection actions.
No
No
1
Certificate of training at the Civil Protection Academy (APOP).
Certificate
No
9703
2
A list with the details (full name, fathers name, identification card number, year of birth, address, telephone number, profession, specialty of the member in the volunteer organisation) of at least 12 members of the volunteer organisation who wish to become a civil protection volunteer.
Table/Statement/Catalogue
A list with the details (full name, fathers name, identification card number, year of birth, address, telephone number, profession, specialty of the member in the volunteer organisation) of at least 12 members of the volunteer organisation who wish to become a civil protection volunteer.
Relevant link:
https://civilprotection.gov.gr/ethelontismos/entaxi-ethelontikon-organoseon
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
Members must be at least 18 and no more than 65 years of age. In the case of supporting actions, the age limit is extended to the age of 70. The list must be completed and filed in excel and PDF format.
Document submitted under requirements:
No
No
8689
3
List in paragraph H of the application – Number of members wishing to obtain the status of civil protection volunteer by type of action.
Table/Statement/Catalogue
List in paragraph H of the application – Number of members wishing to obtain the status of civil protection volunteer by type of action.
Relevant link:
https://civilprotection.gov.gr/ethelontismos/entaxi-ethelontikon-organoseon
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
This list indicates the number of members who wish to register for each action, respectively, even if they have not received any training to date. The actions are specified in Article 57 of Law No 4662/2020. The list must be completed and filed in excel and PDF format.
Document submitted under requirements:
No
No
8689
4
Photocopy of both sides of your personal identity card.
Identification document
Photocopy of both sides of your personal identity card.
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
For Greek citizens and citizens of the European Union, a clear photocopy of the ID card.
Document submitted under requirements:
No
No
2244
5
A photocopy of both sides of your passport.
Passport
A photocopy of both sides of your passport.
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
For Greek citizens, citizens of a European Union Member State, if your personal identity card is not available, the relevant pages of the passport are required, i.e. the pages showing the number and identity details of the holder.
Document submitted under requirements:
No
Alternative document of:
4
Yes
3971
6
A photocopy of both sides of your passport.
Identification document
A photocopy of both sides of your passport.
Submission by:
Submitted by the applicant (digital)
Submitted by:
Legal entities
Notes:
For third-country nationals, a photocopy of the relevant pages of the passport, i.e. the pages showing the number and identity details of the holder, is required as an identification document.
Document submitted under requirements:
No
No
2244
7
Relevant provisional certificate from the competent authority.
Certificate
Relevant provisional certificate from the competent authority.
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
For Greek citizens, if a photocopy of the two sides of the individual identity card is not available, a photocopy of the relevant provisional certificate from the competent authority will be accepted.
Document submitted under requirements:
No
Alternative document of:
4
Yes
9703
8
Birth certificate
Certification
Birth certificate
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
If the date of birth is not shown in the above documents, a birth certificate must also be submitted.
Document submitted under requirements:
Yes
Document’s requirement:
Age
No
8619
9
Permanent residence permit
Permanent residence permit
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
For citizens of a European Union Member State, a certificate from the competent authority proving that they have permanent residence in Greece for at least 3 years. For third country nationals, a long-term residence permit issued by the competent authority.
Document submitted under requirements:
Yes
Document’s requirement:
Citizenship
No
10
A solemn declaration by the head of the volunteer organisation that the foreign members wishing to join can speak and write proficiently in Greek.
A solemn declaration by the head of the volunteer organisation that the foreign members wishing to join can speak and write proficiently in Greek.
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
For foreign members.
Document submitted under requirements:
Yes
Document’s requirement:
Citizenship
No
11
Medical opinion of a pathologist/general practitioner
Expert Evaluation
Medical opinion of a pathologist/general practitioner
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
Certificate of good general medical condition from a pathologist (general practitioner) for each member of the volunteer group.
Document submitted under requirements:
No
No
8520
12
Medical opinion of a cardiologist
Expert Evaluation
Medical opinion of a cardiologist
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
Certificate of good cardiological condition from a cardiologist for each member of the volunteer group.
Document submitted under requirements:
No
No
8520
13
Medical opinion of a psychiatrist
Expert Evaluation
Medical opinion of a psychiatrist
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
Certificate of good psychiatric condition from a psychiatrist for each member of the volunteer group.
Document submitted under requirements:
No
No
8520
14
Solemn declaration under Law 1599/1986 by each member, which should expressly state that he/she: (a) has not been prosecuted or convicted for crimes that constitute obstacles to employment in the Public Sector, pursuant to the Civil Service Code (Law 3528/2007); (b) is not a member of another volunteer organisation of the MEOPP; (c) consents to the processing of his/her information in accordance with the provisions of Decision No 16126/20-09-2022 (Government Gazette, Series II, No 5087/2022).
Solemn Declaration
Solemn declaration under Law 1599/1986 by each member, which should expressly state that he/she: (a) has not been prosecuted or convicted for crimes that constitute obstacles to employment in the Public Sector, pursuant to the Civil Service Code (Law 3528/2007); (b) is not a member of another volunteer organisation of the MEOPP; (c) consents to the processing of his/her information in accordance with the provisions of Decision No 16126/20-09-2022 (Government Gazette, Series II, No 5087/2022).
Relevant link:
https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
The procedure involves the person concerned issuing an electronic solemn declaration without needing to visit an administrative authority or a Citizens’ Service Centre (KEP).
Document submitted under requirements:
No
No
7320
15
A clear photocopy of the original or exact copy of the articles of association showing that civil protection actions have been initiated, as well as the non-profit nature of the volunteer organisation
Legal documents from legal entities
A clear photocopy of the original or exact copy of the articles of association showing that civil protection actions have been initiated, as well as the non-profit nature of the volunteer organisation
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
In the case of an association governed by the Civil Code.
Document submitted under requirements:
Yes
Document’s requirement:
Company law
No
9338
16
Decision of the municipal council setting up the municipal volunteer group and appointing its leader.
Minutes
Decision of the municipal council setting up the municipal volunteer group and appointing its leader.
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
This concerns municipal civil protection volunteer organisations.
Document submitted under requirements:
Yes
Document’s requirement:
Company law
Alternative document of:
15
Yes
8360
17
Establishment of the association and its leaders
Legal documents from legal entities
Establishment of the association and its leaders
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
In the case of an association of natural persons not having the legal form of an association or municipal group.
Document submitted under requirements:
Yes
Document’s requirement:
Company law
Alternative document of:
15
Yes
9338
18
Solemn declaration by the head of the volunteer organisation that the supporting documents referred to in Article 1(2), except for section d, of Decision No 16126/20.09.2022, apply as they were submitted.
Solemn Declaration
Solemn declaration by the head of the volunteer organisation that the supporting documents referred to in Article 1(2), except for section d, of Decision No 16126/20.09.2022, apply as they were submitted.
Relevant link:
https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Relevant Procedure:
Solemn declaration and electronic solemn declaration
Notes:
The procedure involves the person concerned issuing an electronic solemn declaration without needing to visit an administrative authority or a Citizens’ Service Centre (KEP).
You can access the service for issuing an online solemn declaration in the following two ways: a) using your personal web banking codes for one of the available banks or b) using your personal TAXISnet passwords (after logging in once with your web banking codes to confirm your mobile phone number).
You will then receive confirmation codes by text message on your mobile phone.
The electronic solemn declaration that you will issue is legally equivalent to a solemn declaration bearing an authentic signature. You can either send it electronically or print it out and submit it to a public authority. At the same time, the citizen’s right to physically sign the Solemn Declaration pursuant to Article 8 of Law 1599/86 and to submit it to a competent authority, as a supporting document, remains.
Document submitted under requirements:
No
Alternative document of:
15
Yes
7320
19
A clear photocopy or an exact copy of the act establishing the board of directors, with the details of the members of the board
Legal documents from legal entities
A clear photocopy or an exact copy of the act establishing the board of directors, with the details of the members of the board
Submission by:
Presented by the applicant (email)
Submitted by:
Legal entities
Notes:
In the case of an association governed by the Civil Code.
Document submitted under requirements:
Yes
Document’s requirement:
Company law
No
9338
Law
71
4662
2020
27
Α
Description
National crisis management and risk response mechanism, restructuring of the Secretariat-General for Civil Protection, upgrading of the civil protection volunteering system, reorganisation of the fire brigade and other provisions.
Legal references
https://www.et.gr/api/DownloadFeksApi/?fek pdf=20200100027
Decision
3
16126
2022
5087
Β
Circular
10963
2022
1
Receipt of the applicant’s email from the Central Secretariat of the Ministry, its initial entry in the IRIDA system and incoming charged to the Directorate.
Responsible for Implementation
Competent Department
Μethod of Implementation
Software action
Description
Receipt of the applicant’s email from the Central Secretariat of the Ministry, its initial entry in the IRIDA system and incoming charged to the Directorate.
No
No
2
Assignment via the IRIDA electronic system of the incoming as work in the Volunteering Department by the Head of the Directorate.
Responsible for Implementation
Competent Director
Μethod of Implementation
Software action
Description
Assignment via the IRIDA electronic system of the incoming as work in the Volunteering Department by the Head of the Directorate.
No
No
3
Charging of the incoming by the Head of Department to the rapporteurs via the IRIDA electronic system.
Responsible for Implementation
Responsible Head of Department
Μethod of Implementation
Software action
Description
Charging of the incoming by the Head of Department to the rapporteurs via the IRIDA electronic system.
No
No
4
Checking that the supporting documents submitted have the correct number of documents, are correctly completed and comply with the requirements.
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
All the documents submitted are checked both for the correct number of documents, for completeness and for compliance with the requirements.
No
No
5
Preparation of a draft decision on the inclusion of the volunteer organisation.
Responsible for Implementation
Competent Department
Μethod of Implementation
Software action
Description
Preparation of a draft decision on the inclusion of the volunteer organisation.
No
No
6
Adoption of a decision on the inclusion of a volunteer organisation in MEOPP and its members in MEPP.
Responsible for Implementation
Competent Secretary General
Μethod of Implementation
Software action
Description
Adoption of a decision on the inclusion of a volunteer organisation in MEOPP and its members in MEPP.
No
No
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