Operating Licence for a Private Security Service Company
Private Safety Services Operations Licence (General Partnership
Application on a form provided by the Service, with full details - identity details of the interested party, registered office and name of the company, VAT number, the competent tax office of the company and the activities to be provided.
Submitted by the applicant (in person or by post)
The applicant must be a Greek citizen or expatriate or a citizen of a country - member of the European Union, provided that there is no obstacle to public order, public security or public health for the latter. In the case of public limited companies, the above conditions must be met by each of the members of the Board of Directors and their representatives, as well as by each shareholder who holds or acquires shares representing at least fifteen percent (15%) of the companys share capital. All shares of these companies must be registered shares. The same conditions must be met by each of the members of the Board of Directors and the representatives of a company which is a shareholder representing at least fifteen percent (15%) of the share capital of the public limited company providing security services. In the case of limited liability companies and general and limited partnerships, the above conditions must be met by each of the partners and managers of such companies, as well as by the members of the board of directors and representatives of any form of company that holds at least fifteen percent (15%) of the capital of such companies.
The applicant shall be at least 18 years of age. In the case of public limited companies, the above conditions must be met by each of the members of the Board of Directors and their representatives, as well as by each shareholder who holds or acquires shares representing at least fifteen percent (15%) of the companys share capital. All shares of these companies must be registered shares. The same conditions must be met by each of the members of the Board of Directors and the representatives of a company which is a shareholder representing at least fifteen percent (15%) of the share capital of the public limited company providing security services. In the case of limited liability companies, as well as general and limited partnerships, the above conditions must be met by each of the partners and managers of such companies, as well as by the members of the board of directors and representatives of any form of company that holds at least fifteen percent (15%) of the capital of such companies.
The applicant shall not suffer from any form of mental illness and not be a drug user. In the case of public limited companies, the above conditions must be met by each of the members of the Board of Directors and their representatives, as well as by each shareholder who holds or acquires shares representing at least fifteen percent (15%) of the companys share capital. All shares of these companies must be registered shares. The same conditions must be met by each of the members of the Board of Directors and the representatives of a company which is a shareholder representing at least fifteen percent (15%) of the share capital of the public limited company providing security services. In the case of limited liability companies and general and limited partnerships, the above conditions must be met by each of the partners and managers of such companies, as well as by the members of the board of directors and representatives of any form of company that holds at least fifteen percent (15%) of the capital of such companies.
The applicant shall not have been dismissed from a public service for disciplinary offences related to the offences referred to in paragraph of indent 3 of Article 2 of Law 2518/1997, as amended and in force. In the case of public limited companies, the above conditions must be met by each of the members of the Board of Directors and their representatives, as well as by each shareholder who holds or acquires shares representing at least fifteen percent (15%) of the company share capital. All shares of these companies must be registered shares. The same conditions must be met by each of the members of the Board of Directors and the representatives of a company which is a shareholder representing at least fifteen percent (15%) of the share capital of the public limited company providing security services. In the case of limited liability companies, as well as general and limited partnerships, the above conditions must be met by each of the partners and managers of such companies, as well as by the members of the board of directors and representatives of any form of company that holds at least fifteen percent (15%) of the capital of such companies.
The applicant shall not be a manufacturer or dealer in arms, ammunition or explosives. In the case of public limited companies, the above conditions must be met by each of the members of the Board of Directors and their representatives, as well as by each shareholder who holds or acquires shares representing at least fifteen percent (15%) of the companys share capital. All shares of these companies must be registered shares. The same conditions must be met by each of the members of the Board of Directors and the representatives of a company which is a shareholder representing at least fifteen percent (15%) of the share capital of the public limited company providing security services. In the case of limited liability companies and general and limited partnerships, the above conditions must be met by each of the partners and managers of such companies, as well as by the members of the board of directors and representatives of any form of company that holds at least fifteen percent (15%) of the capital of such companies.
The applicant shall not have been deprived of his/her civil rights, even if the time set for their deprivation has expired. not be subject to legal representation. In the case of public limited companies, the above conditions must be met by each of the members of the Board of Directors and their representatives, as well as by each shareholder who holds or acquires shares representing at least fifteen percent (15%) of the companys share capital. All shares of these companies must be registered shares. The same conditions must be met by each of the members of the Board of Directors and the representatives of a company which is a shareholder representing at least fifteen percent (15%) of the share capital of the public limited company providing security services. In the case of limited liability companies and general and limited partnerships, the above conditions must be met by each of the partners and managers of these companies, as well as by the members of the Board of Directors and the representatives of any form of company that holds at least fifteen percent (15%) of the capital of these companies. In the case of joint-stock companies, the above conditions must be met by each of the members of the Board of Directors and their representatives, as well as by each of the shareholders holding or acquiring shares representing at least fifteen percent (15%) of the companys share capital. All shares of these companies must be registered shares. The same above conditions must be met by each of the members of the Board of Directors and the representatives of a company which is a shareholder representing at least fifteen percent (15%) of the share capital of the public limited company providing security services. In the case of limited liability companies and general and limited partnerships, the above conditions must be met by each of the partners and managers of such companies, as well as by the members of the board of directors and representatives of any form of company which holds at least fifteen percent (15%) of the capital of such companies.
If a company is owned as partners, managers-representatives or members of the Board of Directors by nationals of EU member-states in whose countries the competent authorities (judicial) do not issue similar documents, the persons concerned must submit a document from the competent public authority of their country confirming this. Texts and documents in foreign languages must be translated.
Conditions for non-commission of criminal offenses
The procedure concerns the authorisation of private companies that provide third parties with one or more of the following services: a. surveillance or guarding of movable or immovable property and installations, b. protection of natural persons, c. safe transport in specially prepared armoured vehicles of money, valuables, antiquities, works of art and valuable objects, d. protection of shows, exhibitions, conferences, competitions and sporting events, e. security checks on crews, passengers, hand luggage, baggage, cargo and mail at airports and ports, and access control to the premises and, in general, to their facilities, subject to the approval of the competent aviation or port authority, f. escorting for the safe movement of vehicles carrying bulky or heavy objects by means of special vehicles bearing markings, g. escorting sports delegations for their safe movement, h. the preparation of studies and the design of measures for the safe conduct of the activities referred to in points (a) to (g), i. the installation, maintenance and monitoring of safety and alarm equipment and systems, other than those installed in a vehicle, j. the operation of centres for the reception, control and transmission of alarm signals; and k. the preparation of studies and the design of security systems in relation to the activities referred to in points (i) and (j).
Public Limited Company / Limited Partnership / Private Capital Company
Authorisation or renewal of authorisation (issued by the Hellenic Police)
Authorisation or notarial service of a third person by the person directly concerned.
An original or photocopy of a Certificate of commencement of activity or change of business from the Tax Office, showing the name, registered office and activities, as provided in Article 1§1 of Law 2518/1997, as amended and supplemented by Law 3707/2008.
Any document proving the legal use of the property of the headquarters of the company.
A photocopy of a document proving the identity of the members of the Board of Directors or the representatives or shareholders of the company.
Solemn Declaration of article 8 of Law 1599/1986 (certified) (see here a sample), in which the members of the Board of Directors or the representatives or shareholders of the company declare that: i. do not lack the conditions mentioned in subparagraphs f, h and i of Article 2§1 of Law 2518/1997, as in force at any time. ii. I am not temporarily detained or irrevocably tried for a felony or for an offence of case c΄ of article 2§1 of Law 2518/1997, as in force at any time, or I have not been convicted, even by a final decision, of a felony or for an offence of case c΄ of par. 1 of the aforementioned article. iii. I have not been irrevocably sentenced to a custodial sentence of more than six (6) months for a crime under Article 8 of Law No. 2518/1997 and for any crime committed with intent.
A psychiatrists certificate according to article 5 of Law 3418/2005, showing that the member of the Board of Directors or the representative or the shareholder of the company does not suffer from any form of mental illness and is not a drug user. If the medical certificate submitted is issued by a private doctor, the number of the licence number of a legal medical practice that he maintains must be indicated and the stamp must include the VAT number and the competent tax office, while if this number is not indicated, a licence or certificate of operation from the locally competent Medical Association must be provided. If the certificate is issued by a doctor working for a public or a private legal entity, it must bear the endorsement of the relevant legal entity. The date of issue of the above certificate must not be more than three months from the date of its submission.
In case the company does not intend to use a uniform: Declaration of the Law 1599/86 (certified).
Certificate from the committee of the Compulsory Law 1342/1938, showing that the type of uniform has been approved.
The companys Articles of Association or a photocopy thereof, as well as the official Gazette of its publication, in case of Public Limited Companies and Limited Liability Companies, or the act of approval by the competent Court of First Instance or a certificate or notice of registration or registration in the General Commercial Register, in case of General Partnerships or Limited Partnerships or Private Capital Companies. In the articles of association of the company, the words Private Security Service Company must be featured in the name of the company.
In the case of Public Limited Companies, a certificate from the competent relevant General Commercial Register, showing the nominalisation of all their shareholders, as well as which of the shareholders hold shares representing more than fifteen percent (15%) of their Share Capital, shall be submitted. Specifically, for public limited companies whose shares are listed on the Athens Stock Exchange, the documents to be submitted come from the Public Limited Company and Credit Directorate of the General Secretariat of Commerce and Consumer Protection of the Ministry of Economy, Infrastructure, Shipping and Tourism, which is responsible for maintaining the register of such companies.
Copy of criminal record for judicial use.
A certificate from the Court of First Instance that the applicant not subject to legal aid.
Solemn Declaration for the change of identity details
Electronic Fee (293 euros). Code: 1839. Iny for Companies (Limited Partnerships)
Electronoc Fee (587 euros), only for Companies. Code 1841 (Public Limited Company / Limited Partnership / Private Capital Company)
Electronic fee (293 euros)- Only for Companies. Code: 7812 (General Partnerships)
An authorisation or power of attorney from the person directly concerned to the person he/she authorises to act on his/her behalf for the purpose of carrying out the procedure in question, which also applies to the individual actions that may be required, provided that these actions are sufficiently described in the body of the authorisation or power of attorney.
For companies incorporated in a One-Stop Service of the Public Registry, instead of the certificate of the previous subparagraph, the certificate of this Service may be submitted, while for the rest of the companies, certificates from the Service of the General Commercial Registry may be submitted. The above certificate must also contain the words Private Security Service Company in the name of the company.
For example, a purchase or rental contract or proof of submission of a real estate rental information report from the General Secretariat of Public Revenue of the Ministry of Finance. In the case of a free concession, in addition to the title deed, a solemn declaration of the grantor is required, certified by the grantor, in which the duration of the concession will be specified in time - If the free concession is made without a time specification and with the will of definitive alienation, a notarial deed is required (Articles 810, 496 and 498 of the Civil Code).
Greek citizens: Police identity card or relevant temporary certificate of the competent authority or passport or driving licence or individual health records of all insurance institutions. Citizens of an EU Member State: identity card or passport. Persons of the same nationality: Special Identity Card for Homogenous or the relevant certificate from the competent authority. Identification data that have changed must be declared by means of a certified declaration. In the case of Public Limited Companies, the above mentioned document must be presented by each member of the Board of Directors and its representative, as well as by those shareholders who hold or acquire shares representing at least fifteen (15%) of the share capital. In the case of Private Capital Companies, Limited Liability Companies, Limited Partnerships, and General Partnerships, the above mentioned document must be presented by each member - partner, or member of the Board of Directors and representative or manager of the company as well as by each member of the Board of Directors and representative of any form of company that holds at least fifteen (15%) of the capital of these companies.
In the case of Public Limited Companies, the above mentioned supporting document must be presented by each member of the Board of Directors and its representative, as well as by those shareholders who hold or acquire shares representing at least fifteen (15%) of the share capital. In the case of Private Capital Companies, Limited Liability Companies, Limited Partnerships, and General Partnerships, the above mentioned document must be presented by each member - partner, or member of the Board of Directors and representative or manager of the company as well as by each member of the Board of Directors and representative of any form of company that holds at least fifteen (15%) of the capital of these companies.
Where the undertaking intends to use a uniform:
The licence is valid for five (5) years and shall be renewed for an equal period, provided that the conditions for the initial grant are met; for each change in the legal form of the company a new licence is required; the renewal application shall be submitted no later than one (1) month before the expiry of the licence.
Conditions of operation of private security service providers - Qualifications and obligations of their staff and other provisions. Modified with www.et.gr/api/DownloadFeksApi/?fek_pdf=20030100298, NL.3707/2008 (https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20080100209) and Ν.4147/2013 Article 1(https://www.et.gr/api/DownloadFeksApi/fek_pdf=20130100098).
Supporting documents and licensing procedure for private security service providers and private investigation offices.
Amendment of the Decision No. 1016/109/121-I/5-8-2009 (B 1710) (https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20090201710) of the Deputy Minister of Interior on the "Supporting documents and procedure for issuing licences for the operation of private security service providers and private investigation offices".
Amendment of Decision No. DIADP/E/941/17-1-03 (Government Gazette 54/B) Joint Ministerial Decision (https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20030200054) on the determination of administrative procedures under the jurisdiction of the Ministry of Citizen Protection that are also processed through the Points of Single Contact (KEP-EKE).
According to Article 2(7) of Law 2518/1997, if an application for the granting or renewal of an operating licence for businesses is rejected, the person concerned may bring an appeal before the Deputy Chief of the Hellenic Police, within an exclusive period of ten (10) days from the notification of the rejection decision.
The services for receiving the documents are the Sub-Directorate or the Security Department and, where there are none, the Police Station of general jurisdiction of the area where the company is based, as well as the KEP.
The official who receives the supporting documents shall check that they are complete and correct. If the supporting documents submitted by the person concerned are not complete, he shall be given a reasonable period within which to complete them. It also makes an ex officio request from the competent authority for a copy of the criminal record of judicial use and a certificate from the Court of First Instance of the place of residence that the applicant is not under judicial representation and, in addition, checks are made from various sources of the Greek Police.
The receiving agencies shall forward the supporting documents to the Directorate of Public Security/Directorate of Public Security/Hellenic Police Headquarters.
The Directorate of Public Security/Hellenic Police Headquarters that receives the supporting documents checks the completeness and regularity of the supporting documents. If the supporting documents submitted by the person concerned are not complete, a reasonable time limit shall be set for the person concerned to complete them by order to the service responsible for receiving the supporting documents at the Directorate for Public Security/Hellenic Police Headquarters.
A committee is hereby set up in accordance with paragraph 1. 1 of article 2 of Law 2518/1997 of the Directorate of Public Security / Hellenic Police Headquarters, which gives an opinion on the issuance or not of the licence.
The licence shall be issued following a decision by the Chief of Staff of the Hellenic Police Headquarters.
The request is rejected following a decision by the Chief of Staff of the Hellenic Police Headquarters.
The decision shall be sent to the initial service receiving the supporting documents.
The competent authority shall deliver the decision to grant or reject the application to the person concerned along with a proof.
Submission of applications and supporting documents
Forwarding of applications and supporting documents.
Supporting documents for the AUTHORISATION of a Private Safety Services Company in a Company (Public Limited Company, Private Capital Company, Limited Liability Company, Limited Partnership, General Partnership)