Submission of an application by the person concerned.
In case the application is submitted to the Points of Single Contact (ΚΕΠ-ΕΚΕ), the citizen should indicate the municipality in which he/she is a citizen.
Submitted by the applicant (in person or by post)
The person concerned must be regularly registered in the Public Register of a Greek municipality.
The applicant, in the case of a third person, must have a legitimate interest.
To submit an application digitally through the gov.gr portal, the applicant must have taxisnet codes.
Possession of passwords to enter software
The procedure concerns the issue of a birth certificate from the Public Register, where citizens retain their family register. The procedure does not concern the issue of a birth certificate for a minor child, which is normally registered in the applicants family. For the issue of the certificate, the person concerned may: *(a) address the municipality where he/she is registered, *(b) address the Points of Single Contact (ΚΕΠ-ΕΚΕ), *(c) visit www.gov.gr and issue the certificate electronically using Taxisnet codes.
In the case of the submission of the request by a third person on behalf of the person concerned, a qualified authorisation shall be required to verify the authenticity of the signature of the order.
The administrative authorities shall, at the request of the person concerned, issue certificates and attestations immediately; if the immediate granting of such certificates is not possible, they shall be sent by post within ten (10) days to the indicated address. This obligation does not apply if the person concerned declares in his/her application that he/she does not wish the documents to be sent by post and that he/she will receive them in person or through an authorised representative.
Creation and maintenance of an information system called "Register of Citizens", which includes all the records of the Municipal Register, as well as all the civil registry events that have occurred in Greece, and also those of Greek residents abroad.
Ratification of the Code of Municipalities and Communities.
Codification in a single text, entitled "Code of Decrees for the Municipal Registers" of the provisions in force and referring to the municipal registers, as drawn up by the Special Committee of article 1 of Law 1084/1980.
Amendment of the content of certificates issued by municipal registers.
Abolition of the issuance of the certificate of marital status and the birth certificate for the processing of administrative procedures.
This provision stipulates that supporting documents included in the Supporting Documents Register and available digitally shall be sought and retrieved ex officio by the competent authorities.
Amendment of Joint Ministerial Decision No 19173/8-4-2025 of the Ministers of the Interior and Digital Governance, ‘Abolition of the issuance of the certificate of marital status and the birth certificate for the processing of administrative procedures’ (Government Gazette, Series II, No 1783).
The competent official of the municipality or the Point of Single Contact shall check that the citizens identifying documents are complete to proceed to physical identification.
The employee of the Municipality shall record the application completed by the citizen on paper.
An official shall commence the application of a citizen and enter his/her file.
The official of the Point of Single Contact shall print the application and give it to the citizen for check and signature.
The official of the Point of Single Contact shall scan the application form and store it on his computer.
The official of the Point of Single Contact (KEP-EKE) saves the citizens application locally.
The official of the Point of Single Contact seeks the e-mail of the municipality responsible for processing and sends the digital file of the application by e-mail.
The official of the Municipality shall receive the email with the application attached.
Actions to process the request from the municipality concerned.
The Head of the Register shall check the completeness of the certificate and sign the document physically.
The digital signature of the Mayor shall be affixed to the document.
The physical document shall be delivered to the citizen or sent by e-mail to the Point of Single Contact (KEP-EKE) in case the application was submitted through a Point of Single Contact.
Users insert their personal Taxisnet codes.
The Taxisnet codes are successfully inserted.
In case of incorrect entry of Taxisnet codes
The user consents to authorise the application to use the following personal data: His VAT Number, Name, Last name, Fathers name, Mothers name, Year of Birth.
The following fields are prefixed and locked: Name/ Surname/ VAT Number
A mistake is found in the fields Name/Surname and the process cannot be continued.
The citizens search in the Citizens Register is made with 5 fields. In addition to the names / Surnames, there are also the: Fathers name / Mothers name / Date of birth
A mistake is found in the following fields: Fathers name / Mothers name / Date of birth and the process cannot be continued.
The certificate is saved in the citizens mailbox.
In order to identify the user electronically, the application "Single Digital Gate Applications" requires consent to gain access to the basic data of the Register of Natural Persons of the Ministry of Economic Affairs managed by the Independent Authority for Public Revenue.
Data need to be corrected in the register of the local Tax Office.
Data need to be corrected in the Citizens Register of the local Tax Office.
The document has an advanced electronic seal and time stamp, code number and QR code for verification. It can be distributed both electronically and in paper form. In its printed form it does not need to be validated and is confirmed by the gov.gr document guarantee application.
User consent to access personal data of the natural persons registry
Confirmation of the correctness of citizens' data
Application to the Point of Single Contact
Forwarding of a citizen's request by e-mail
Receipt of a certificate from the Municipality
Citizen search in the information system of the Citizens' Registερ
Failure to find in the Citizens' Register
Check by the Head of the Register and physical signature
Delivery of the certificate to the citizen by the Municipality or sending it to the Point of Single Contact
Delivery by the official Point of Single Contact to the citizen (mail, manual)
Integrated Information System for Citizens' Registration