Passport issuance – replacement – renewal
The application - solemn declaration is completed electronically by the competent official at the Point of Receipt of Supporting Documents, and after it has been printed, it is reviewed and signed by the applicant.
Submitted by the applicant (in person or by post)
To not have been convicted of forgery, forgery of certificates, misappropriation of documents, unsworn false testimony or false declaration, in so far as the above are related to the issuance, use, loss or theft of passports, of slave trade, human trafficking, child abduction, involuntary abduction, sex trade, or trafficking of illegal immigrants. The ban applies for 5 years from the issuance of the conviction if it took place for an arrestable offence and for 10 years from the issuance of a conviction if it took place for an indictable office, and in both cases provided that the sentence has been served.
3. To not have had criminal proceedings brought against them for an indictable offence or for forgery, forgery of certificates, misappropriation of documents, unsworn false testimony or false declaration, in so far as the above are related to the issuance, use, loss or theft of passports, for slave trade, human trafficking, child abduction, involuntary abduction, sex trade, or trafficking of illegal immigrants, for as long as the pendency of proceedings lasts.
To not be subject to a measure prohibiting them from leaving the country.
To not have been declared a draft evader or deserter.
To not be serving a custodial sentence or a provisional arrest pending trial.
Conditions for non-commission of criminal offenses
This process refers to the issuance or renewal or replacement of a Greek passport and is aimed at Greek citizens who fulfill the appropriate conditions.
Initial issuance – renewal – issuance due to theft/loss (for applicants who are 14 years of age and older).
Initial issuance – renewal – issuance due to theft/loss (for applicants who are up to 14 years of age).
Replacement of passport (due to wear and tear, completion of pages, change of data).
Exclusively for passports valid for 13 months which are issued exceptionally, in accordance with Article 1(3) of Presidential Decree 25/2004 and Article 4(3) of P.D. 25/2004 as replaced by Article 3 of P.D. 135/2007.
Only for cases where fingerprints cannot be taken temporarily, a passport valid for 8 months is issued.
Exclusively for passports issued in accordance with Article 1(4)(b) of P.D. 25/2004, as replaced by Article 1(4) of P.D. 30/2010 (transfer of prisoner). A passport valid for 3 months is issued.
Refers to the resubmission of a request – courier costs due to the rejection of the original request.
Recent (taken within the last month) colour photograph, with dimensions 4x6 cm, printed on analogue photographic paper, without the use of inkjet or laser technology, of specific technical specifications, pursuant to ICAO recommendations.
A certificate issued by the competent Greek police, port or fire authority of the area where the incident (loss or theft) took place, which will certify the declaration of loss or theft, as well as the result of the investigation conducted.
Solemn declaration – parental consent in writing
Decision appointing a curator or legal guardian
Medical certificate or report by a doctor of a corresponding speciality with the condition being certified
9. Any existing documentary evidence attesting to the necessity of an exceptional issuance of a passport in order to travel abroad, even if the prohibitive reasons for issuance of Article 1(2) of P.D. 25/2004 apply for the applicant, in cases where the prohibition to leave the country is temporarily suspended by a court decision or an order of the public prosecutor, as well as in cases of hospitalisation for serious health reasons, death or severe illness of a relative.
Medical certificate from a hospital or a medical report signed by a doctor of a corresponding speciality with the condition being certified, as well as a certificate by a foreign medical institution, duly translated and verified, certifying the necessity for admission and hospitalisation abroad.
Certificate of status of draft evader residing abroad
Medical certificate or report signed by a doctor of a corresponding speciality with the condition being certified, stating that it is not possible for fingerprints to be taken, as well as whether this is temporary or permanent. In the event of permanent disability of the hands, a simple certificate of registration in the disability registries of the relevant department is also to be submitted, which shall certify the applicant’s condition, without an additional medical report.
Court decision determining temporary or permanent custody assignment.
In addition to presenting the original identity card, submission of a photocopy of both sides of the card, on the same page, is also required.
Submitted instead of an identity card exclusively for minors under the age of twelve (12) or residents abroad who do not possess an identity card.
In the case of visually impaired persons, when the technical specifications set for photographs are not entirely met (e.g. lack of focus, closed years, distortion of facial characteristics, etc.), either a simple certificate of registration in the blind people’s register of the relevant department, certifying the relevant condition, also has to be submitted, or a medical certificate – report.
Issued by the competent Greek authority (police or consular) where the theft or loss of the passport was declared. Submitted in cases of issuance of a passport to replace a previous one which was stolen or lost.
Submitted in the event of issuance of a passport for a minor, when custody is exercised by both parents and only one is present when submitting the supporting documents.
Submitted in cases of issuance of a passport for a person who is under curatorship or legal guardianship.
Submitted in cases where there are particularly serious health reasons that make it impossible or substantially difficult for the interested party to travel to the passport office to submit a passport issuance request.
Submitted if the applicant wishes the prioritised issuance of a passport within one (1) day from the receipt of the application - solemn declaration by the National Passports and Security Documents Centre / Hellenic Police Headquarters (H.P.H).
Issued by the military office and submitted for cases of draft evaders who reside abroad and who are exceptionally allowed to be issued a passport.
Only submitted in the event of permanent or temporary inability of having fingerprints taken.
Submitted in the event that custody of a minor is assigned to one of the two parents or a third person by a court decision.
Submitted in the event that custody of a minor is assigned to one of the two parents or a third person by a court decision, in order to verify that the court decision remains valid.
National passports and Security Documents Centre / H.P.H.
The estimated time-frame corresponds to the time-period required for applications submitted to passport offices throughout Greece to be processed.
Issuance of passport by the Hellenic Police and other provisions.
European Regulation No 2252/2004 on standards for security features and biometrics in passports and travel documents issued by Member States
Amendment of Council Regulation (EC) 2252/2004 on standards for security features and biometrics in passports and travel documents issued by Member States
Establishment of the Passport Directorate and other provisions
Conditions for issuing passports, their period of validity, replacement, loss and cancellation
Arrangements for issuing passports to Greek citizens. Supporting documents and issue procedure, form and content of passport entries, record-keeping and personal-data matters.
Procedure for issuing Greek passports — Replacement of paragraphs 3 and 5 of Article 1 of Law 3103/2003.
Ex officio retrieval and abolition of the issuance of supporting documents for the processing of administrative procedures
Abolition of the issuance of the certificate of marital status and the birth certificate for the processing of administrative procedures.
Amendment of Joint Ministerial Decision No 19173/8-4-2025 of the Ministers of the Interior and Digital Governance, ‘Abolition of the issuance of the certificate of marital status and the birth certificate for the processing of administrative procedures’ (Government Gazette, Series II, No 1783).
For submission of the passport issuance application, the applicant must appear in person at the competent Passport Office of his/her place of residence for applications within the country, or at the competent Consular Authority for applications abroad.
The competent officer verifies the applicant's identity by checking the identity document (identity card) carried by the applicant and cross-checking the data in Hellenic Police databases. In cases of minors under 12 years of age or permanent residents abroad who do not have an identity card, the identity check is carried out through the Citizens' Register, by printing the corresponding certificate (birth or family status certificate). A search is then carried out in the Greek Passport Register to check whether a passport has previously been issued to the same person and its status. Finally, compliance with the legal requirements for issuance of a Greek passport is checked through third-party Hellenic Police applications.
The competent officer at the Supporting Documents Receipt Point completes the application-solemn declaration in an electronic form, based on the identity data and the other supporting documents submitted by the applicant.
Using the applicant's Tax Identification Number (AFM) or Social Security Registration Number (AMKA), the competent officer searches for the citizen's photograph in the myPhoto application operating on the Gov.gr portal.
The competent officer at the Supporting Documents Receipt Point captures and encrypts impressions of the fingerprints of the index fingers of both hands of the passport applicant, unless the applicant is a minor under 12 years of age, who is exempt from this obligation.
After checking the correct submission, as applicable, of the electronic fee, the competent officer proceeds to block it.
The competent officer prints the application-solemn declaration and, after carefully checking it, the applicant signs it, thereby confirming its content. In the case of issuance of a passport for a minor, the application-solemn declaration is signed by the person(s) exercising custody and by the minor if over 12 years of age. If custody is exercised by both parents and only one is present when the supporting documents are submitted, the written consent of the absent parent is additionally required. The application-solemn declaration is also checked and signed by the officer competent to receive the supporting documents.
The competent officer prints and delivers to the citizen the proof of submission of the passport issuance application, which shows, among other things, the application number with which the citizen can check the progress of the application through a special application operating on the website of the Passport and Security Documents Directorate / Hellenic Police Headquarters: https://www.passport.gov.gr/
The citizen submits the supporting documents required in each case, whose completeness is checked by the competent officer. The competent officer digitises the submitted supporting documents and incorporates them into the electronic application.
After completion of the check of the submitted supporting documents, the competent receiving services forward them electronically to the Passport and Security Documents Directorate of the Hellenic Police Headquarters, through appropriate network infrastructure and using all required technical and organisational measures to ensure the confidentiality, integrity and availability of the personal data being processed.
The Passport and Security Documents Directorate / Hellenic Police Headquarters receives all passport issuance applications submitted by the competent Supporting Documents Receipt Points, either in Greece or abroad, and checks the completeness of the supporting documents and whether the legal requirements for granting a Greek passport are met.
If the legal requirements are met and the submitted supporting documents are complete, the visual and electronic personalisation of the passport follows. All printed passports are then examined by competent operators, who check each of them one by one (visually and mechanically) in order to verify print quality, correctness of the recorded data, compliance with the specifications of the form, certification of machine readability of the form and certification of readability/functionality of the electronic microprocessor.
If the legal requirements are not met or the submitted supporting documents are incomplete, a rejection letter is printed, informing the applicant of the reason(s) for rejection of the request.
The printed passport or the rejection letter is sent by secure courier services to the Passport Office where the citizen submitted the application and the required supporting documents, as applicable. At the same time, the Greek Citizens Passport Register is updated with the details of the issued passport.
The competent officer delivers the issued passport or the rejection letter to the applicant or to a citizen legally authorised for this purpose, who signs the relevant proof of receipt.
In the case of a minor, the person exercising custody must also be present in person for submission of the supporting documents. Where custody is exercised by both parents, the presence in person of one parent is sufficient, together with the written consent of the other parent, whose handwritten signature is certified by any competent authority. Where neither parent can be present due to force majeure, any relative of the minor may appear, authorised by one parent and also submitting the written consent of the other. The handwritten signatures of the parents are certified as above. If neither such authorisation nor written consent can be provided, a guardian must be appointed and the supporting documents are submitted, as applicable, by the persons provided for in Articles 1601 and 1602 of the Civil Code. In the case of a person under guardianship or judicial support, the guardian or judicial supporter must also be present in person.
Through the relevant interoperability with the identity card register of Greek citizens and the passport register of Greek citizens, the corresponding details of the application-solemn declaration are completed automatically.
In cases of applications submitted abroad, the photograph is provided by the citizen in physical form, printed on analogue photographic paper, without the use of home ink-jet or laser technology, and is digitised by the competent officer.
In case of permanent or temporary inability to capture the fingerprint of an index finger, the fingerprint of the thumb, middle finger or ring finger of the same hand is captured in that order; in the case of a one-handed person, a fingerprint of a second finger from the existing hand is also captured, in the same order. Permanent or temporary inability to capture fingerprints is proved by a certificate signed by a physician of a specialty corresponding to the certified condition.
Where the citizen appears before the competent consular authorities, no electronic fee is blocked; instead, consular fees are issued and paid by the citizen at the consular authority.
In cases where, for technical reasons, network interconnection between the Supporting Documents Receiving Authorities and the Passport and Security Documents Directorate / Hellenic Police Headquarters is not possible, the transfer of supporting documents within the country is assigned to postal service providers under a contract concluded between the Ministry of Citizen Protection and those providers, while from abroad it is carried out by diplomatic mail under the responsibility of the Ministry of Foreign Affairs.
In cases where, for technical reasons, network interconnection between the Supporting Documents Receiving Authorities and the Passport and Security Documents Directorate / Hellenic Police Headquarters is not possible and the applications/supporting documents are sent through postal services, the Passport and Security Documents Directorate / Hellenic Police Headquarters digitises the paper applications and accompanying supporting documents and then checks the completeness of the supporting documents and whether the legal requirements for granting a Greek passport are met.
The passport or rejection letter is sent to the competent consular authorities by secure courier services to the Ministry of Foreign Affairs and then by diplomatic mail to the authority where the application was submitted. The implementation time depends on the frequency of processing of diplomatic correspondence by the Ministry of Foreign Affairs.
Presence in person at the Passport Office / Consular Authority
Identity check and verification that legal requirements are met
Electronic completion of application-solemn declaration
Printing of application-solemn declaration, checking of details and signature
Printing and delivery of proof of application submission.
Submission/digitisation of supporting documents
Submission of application / supporting documents to the Passport and Security Documents Directorate / Hellenic Police Headquarters
Receipt of application-solemn declaration and other supporting documents by the Passport and Security Documents Directorate / Hellenic Police Headquarters
Sending of passport or rejection letter to the Passport Office
Delivery of passport or rejection letter