Authorisation to engage in the occupation of road haulage operator
Issuance or renewal of an authorisation to engage in the occupation of road haulage operator
The application with the necessary supporting documents shall be submitted to the Transport and Communications Department of the Regional Unit where the transport undertaking has its registered offices or at a KEP. In the application, the transport undertaking shall indicate the e-mail address at which it will receive notifications from the competent authority. Should the e-mail address change, the transport undertaking shall inform the competent authority.
Submitted by the applicant (in person or by post)
The undertaking has an effective and stable establishment in Greece.
The undertaking shall be of good repute. The owner of the transport undertaking must be of good repute, where the undertaking is an individual undertaking, or its legal representative must be of good repute, where the undertaking is a legal person, and, at the same time, so must the transport manager, if it is a different person. Any of these natural persons are not of good repute if (a) they have been irrevocably sentenced to any penalty in the past 10 years prior to the submission of the application for smuggling, transport of irregular migrants, drug-related offences, sex trade, human trafficking, slave trade, sexual violence, and economic exploitation of sexual health, murder, attempted murder, fraud, theft, embezzlement, forgery, use of false documents, robbery, kidnapping, formation of a criminal organisation, terrorist act; (b) they have been irrevocably convicted at least twice in the 8 years prior to the submission of the application, with a custodial sentence of at least six (6) months for offences of a commercial nature; (c) they have been irrevocably convicted at least twice, in the 8 years prior to the submission of the application, with a custodial sentence for violations of the provisions the law on the transport of goods or passengers or professional liability; (d) they have been irrevocably convicted at least twice in the 8-year period prior to submission of the application, with a custodial sentence for violations of the provisions of the law on the salary and work conditions of the occupation; (e) they have been irrevocably convicted at least twice during the five years prior to the submission of the application, with a custodial sentence of at least six (6) months for violations of the provisions of the Road Traffic Code; (f) they have been irrevocably convicted at least twice in the 8 years prior to the submission of the application, with a custodial sentence of at least six (6) months, for at least two violations of the provisions of points (b), (c), and (d) above; (g) they have been declared bankrupt during the five years prior the submission of the application. The impediment of cases (a) to (g) shall cease to exist if the penalty is commuted.
The undertaking shall have financial standing at least equal to EUR 9 000 for the first motor vehicle used, EUR 5 000 for each additional motor vehicle or combination of used vehicles with an MPLM exceeding 3.5 tonnes; and EUR 900 for each additional motor vehicle or combination of vehicles used with an MPLM not exceeding 3.5 tonnes. In particular, an undertaking which has exclusively motor vehicles or combinations of vehicles whose MPLM does not exceed 3.5 tonnes, shall have a financial standing of at least EUR 1 800 for the first vehicle being used and EUR 900 for each additional vehicle being used.
The undertaking shall have the requisite professional competence. In order to meet the requirement of requisite professional competence, the transport undertaking shall appoint a transport manager who resides in a Member State of the European Union, holds a Certificate of Professional Competence (CPC), is of good repute, and has a genuine relationship with the undertaking (as owner of the undertaking, employee, member of the BoD, partner, shareholder) or performs the tasks of a transport manager under a contract with the undertaking.
Conditions for non-commission of criminal offenses
The procedure concerns the issuance of an authorisation to engage in the occupation of road haulage operator or the renewal of the authorisation to engage in the occupation of road haulage operator. In the case of an application for the renewal of the authorisation to engage in the occupation of road haulage operator due to its expiry, all the supporting documents relating to the issuance of the authorisation to engage in the occupation of road haulage operator shall be submitted, in addition to the expired authorisation (document) to engage in the occupation of road haulage operator.
A photocopy of the identity card or valid passport or other identification document of the natural person who owns the undertaking, if the undertaking is a natural person
The legal documents showing, where applicable, the registered office, the legal incorporation in Greece, the purpose, and representation of the legal person.
A photocopy of the identity card or valid passport or other identification document of the transport manager
Document proving the genuine relationship of the transport manager with the undertaking
A copy of the contract by which the undertaking entrusts a natural person with the performance of the duties of transport manager.
A solemn declaration by the transport manager that they have not been appointed to carry out the duties of the transport manager at another undertaking on the basis of a genuine relationship or contract.
Certificate of Professional Competence (CPC) of the transport manager of the undertaking.
Certificate of commencement of operations issued by the Public Finance Office (PFO) or other tax document showing the Tax Identification Number (TIN), the scope of work, and the registered office of the transport undertaking.
Supporting document proving the existence of an office space for the undertaking.
A solemn declaration stating that the business premises are or are not at the same time a home and, if the office space is at the same time a home, that the documents of the transport undertaking will be available to the authorities responsible for checking compliance with road haulage legislation.
Certificate of a bank balance in the name of the transport undertaking in one or more banks established and legally operating in a Member State of the European Union. The certificate must have been issued up to one (1) week before the submission of the application for an authorisation to engage in the occupation and it must present the details of the transport undertaking and a bank balance of at least EUR 9 000 for the first motor vehicle being used, EUR 5 000 for each additional motor vehicle or combination of vehicles being used with an MPLM exceeding 3.5 tonnes, and EUR 900 for each additional motor vehicle used or combination of vehicles being used with an MPLM not exceeding 3.5 tonnes. In particular, a transport undertaking which has exclusively motor vehicles or combinations of vehicles whose MPLM does not exceed 3.5 tonnes, shall have a bank balance of at least EUR 1 800 for the first vehicle being used and EUR 900 for each additional vehicle being used.
A letter of guarantee from a bank established and legally operating in a Member State of the European Union or a note of deposit from the Deposits and Loans Fund for an amount of at least EUR 9 000 for the first motor vehicle being used, EUR 5 000 for each additional motor vehicle or combination of vehicles being used with an MPLM exceeding 3.5 tonnes, and EUR 900 for each additional motor vehicle used or combination of vehicles being used with an MPLM not exceeding 3.5 tonnes.
Professional liability insurance from a private insurance undertaking legally operating in Greece, which provides insurance coverage to the undertaking for an amount of at least EUR 9 000 for the first motor vehicle being used, EUR 5 000 for each additional motor vehicle or combination of vehicles being used with an MPLM exceeding 3.5 tonnes, and EUR 900 for each additional motor vehicle used or combination of vehicles being used with an MPLM not exceeding 3.5 tonnes.
Annual accounts of the transport undertaking, certified by an auditor or a duly accredited person, showing that the transport undertaking every year has capital and reserves of at least EUR 9 000 for the first motor vehicle being used, EUR 5 000 for each additional motor vehicle or combination of vehicles being used with an MPLM exceeding 3.5 tonnes, and EUR 900 for each additional motor vehicle used or combination of vehicles being used with an MPLM not exceeding 3.5 tonnes.
A copy of the criminal record of the natural person who is the owner of the undertaking or of the natural persons who legally represent the business, if they are a legal person, and of the manager, if they are a different person.
A certificate issued by a competent authority stating that (a) the transport undertaking and (b) the natural person who is the owner of the undertaking or the natural persons legally representing the undertaking, if they are a legal person, and the transport manager, if they are a different person, have not been declared bankrupt during the previous five years.
Authorisation or notarial power of attorney of a third party from the direct interested party.
A photocopy of the identity card or valid passport or other identification document of the legal representative if the undertaking is a natural person
Certificate of registration in the General Commercial Register (GEMI).
A tax or other document proving that the transport manager resides in the European Union.
This supporting document is submitted in Step 1 of the procedure.
This supporting document is submitted in Step 1 of the procedure. Depending on the type of legal person, copies of the legal documents showing the registered office, the legal incorporation in Greece, the purpose, and the representation of the legal person shall be submitted.
This supporting document is submitted in Step 1 of the procedure. If the undertaking is a natural person, this supporting document shall be submitted if the transport manager is a person other than the natural person who owns the undertaking.
This supporting document is submitted in Step 1 of the procedure. In order to prove the genuine relationship between the transport manager and the undertaking, the following shall be submitted as appropriate: (i) A solemn declaration by the natural person, the owner of the undertaking, that they will act as transport manager; or (ii) a document showing that the transport manager is an employee of the undertaking; or (iii) the articles of association or other document showing that the transport manager is a member of the Board of Directors of the company or a partner or shareholder of the legal person.
This supporting document is submitted in Step 1 of the procedure. This supporting document shall be submitted if the transport manager performs their duties on a contractual basis. The contract shall have the minimum content of Article 4(2)(b) of Regulation (EC) No 1071/2009 (the duties and responsibilities of the transport manager, in particular, those relating to vehicle maintenance management, verification of transport contracts and documents, basic accounting, the assignment of loads or services to drivers and vehicles, and the verification of safety procedures, etc.).
This supporting document is submitted in Step 1 of the procedure. This supporting document shall be submitted if the transport manager performs their duties on a contractual basis.
This supporting document is submitted in Step 1 of the procedure. If the transport manager has a genuine relationship with the undertaking, a copy of the CPC shall be submitted. If the transport manager carries out their duties on a contractual basis, the original CPC shall be submitted and shall remain in the file maintained by the competent authority for the transport undertaking.
This supporting document is submitted in Step 1 of the procedure. If the undertaking cannot provide the PFO with a certificate of commencement of operations or other tax document showing the scope of work and registered office of the undertaking, it shall submit a solemn declaration that it will submit it as soon as it is issued.
Τhis supporting document is submitted in Step 1 of the procedure. To prove the existence of the undertaking’s office space, a copy of the contract of ownership of an office space or a copy of a lease or other document proving that the undertaking lawfully uses the office space, certified in accordance with the applicable tax obligations, must be submitted.
This supporting document is submitted in Step 1 of the procedure. This supporting document is submitted to prove the financial standing of the transport undertaking.
In particular, a transport undertaking which has exclusively motor vehicles or combinations of vehicles whose MPLM does not exceed 3.5 tonnes, the amount shall be at least EUR 1 800 for the first vehicle being used and EUR 900 for each additional vehicle being used. This supporting document is submitted in Step 1 of the procedure. This supporting document is submitted to prove the financial standing of the transport undertaking.
In particular, a transport undertaking which has exclusively motor vehicles or combinations of vehicles whose MPLM does not exceed 3.5 tonnes, the amount shall be at least EUR 1 800 for the first vehicle being used and EUR 900 for each additional vehicle being used.
This supporting document is sought ex officio in Step 4 of the procedure. This supporting document is necessary to check for the prerequisite of good repute.
Authorisation or power of attorney from the person directly concerned to the person whom they authorise to act on their behalf for the purpose of carrying out the procedure in question, which shall also apply to the individual actions which may be required, provided that these actions are sufficiently described in the body of the authorisation or power of attorney.
This supporting document is submitted in Step 1 of the procedure
Authorisation to Engage in the Occupation of Road Haulage Operator
Transport and Communications Department of the relevant Regional Unit
The authorisation to engage in the occupation of road haulage operator shall be granted to transport undertakings established in Greece and engaged in the occupation of road haulage operator by means of motor vehicles or combinations of vehicles of any Maximum Permissible Laden Weight (MPLM) of a Vehicle. Transport undertakings include *(a) natural persons residing in Greece who are nationals of a Member State of the European Union or of the Single Economic Area, or are of proven Greek descent (aliens of Greek ethnic origin) or are third country nationals who can access the occupation of road haulage operator in accordance with Greece’s international commitments, and * (b) commercial companies incorporated in accordance with Greek law and with their registered office in Greece. The authorisation to engage in the occupation of road haulage operator shall have a maximum validity of five (5) years. Where any of the supporting documents, with the exception of the insurance policy or the certificate of insurance coverage submitted for proof of financial standing, have a period of validity of less than five (5) years, the authorisation to engage in the occupation of road haulage operator shall be issued for a period equal to the validity of that supporting document.
Regulation (EC) No 1071/2009 of the European Parliament and of the Council of 21 October 2009 establishing common rules concerning the conditions to be complied with to pursue the occupation of road transport operator and repealing Council Directive 96/26/EC, Official Journal of the European Union L 300/51, 14.11.2009
Replacement of Article 58(2) of Law 4530/2018 (Government Gazette, Series I, No 59);
Good repute of a road haulage or road passenger transport operator
Terms and conditions for engaging in the occupation of road haulage operator and control of transport undertakings
Article 2(7)(c) of Law 3887/2010 as amended by Article 60 of Law 4850/2021 (Government Gazette, Series I, No 208) regulates the maximum period of time during which Special Status Transport Companies (IME) referred to in Article 3 of Law 383/1976 (Government Gazette, Series I, No 182) may operate.
Legal remedies pursuant to Article 24 of Law 2690/1999 (Government Gazette, Series I, No 45) – Code of Administrative Procedure and Law 3852/2010 (Government Gazette, Series I, No 87) – New Architecture of Local Government and Decentralised Administration - Kallikratis Programme.
The Secretariat of the Transport and Communications Department of the Regional Unit shall receive the application for authorisation to engage in the occupation of road haulage operator and the supporting documents submitted by the undertaking.
The Secretariat of the Transport and Communications Department of the Regional Unit shall enter the application in the register of the service and issue the undertaking with a certificate of submission of the application.
The Head of the business unit shall assign the handling of the application to a competent officer.
The competent officer shall check the sound submission of the application and the completeness of the supporting documents.
The competent officer shall check whether the company is registered in the National Register of Transport Undertakings (EMME) and if not, shall register it.
The competent officer shall register the authorisation to engage in the occupation of road haulage operator in the National Register of Transport Undertakings (EMME)
The competent officer shall register the natural person designated as the transport manager of the undertaking in the National Register of Transport Undertakings (EMME)
The competent officer shall register the Professional Competence (CPC) of the transport manager of the undertaking in the National Register of Transport Undertakings (EMME)
It shall be checked in the National Register of Transport Undertakings (EMME) whether the transport manager has been declared unfit to direct the transport activities of an undertaking
The competent officer shall designate the transport manager of the undertaking in the National Register of Transport Undertakings (EMME).
The competent officer shall print the authorisation to engage in the occupation of road haulage operator via the National Register of Transport Undertakings (EMME)
Tthe Transport and Communications Department of the Regional Unit shall issue the authorisation to engage in the occupation of road haulage and inform the interested party.
Registration of application and issuance of certificate of submission of application
Assignment of application to a competent officer
Checking for completeness of the application and the supporting documents
Registration of an undertaking in the National Register of Transport Undertakings (EMME)
Registration of authorisation to engage in the occupation of road haulage operator in the National Register of Transport Undertakings (EMME)
Registration of a natural person in the National Register of Transport Undertakings (EMME)
Searching for or Registering the Certificate of Professional Competence (CPC) of the transport manager of the undertaking in the National Register of Transport Undertakings (EMME)
Checking the declaration of unfitness of a transport manager
Designation of the transport manager of the undertaking in the National Register of Transport Undertakings (EMME)
Printing of the authorisation to engage in the occupation of road haulage operator
Issuance of authorisation to engage in the occupation of road haulage operator
Application form – Region of Western Greece