Latest revision as of 10:18, 16 September 2025
1016c079-310f-4928-89ad-1bb6180c42fd
116793
Πρακτική Άσκηση Φοιτητών σε Αρχές Εξωτερικής Υπηρεσίας του Υπουργείου Εξωτερικών μέσω προγραμμάτων Erasmus +
At a glance
Digital provision points
- The service is not provided digitally
Number of required documents
Description
The procedure concerns student traineeships at Diplomatic Missions of the Ministry of Foreign Affairs through the Erasmus+ programme.
Basic information
Competent body
MINISTRY OF FOREIGN AFFAIRS
Authority/Public body’s Unit responsible for the institutional framework of the procedure
Authority responsible for the provision of the procedure
Validity duration
Variable subject to conditions
Application
Application Type
Application
Submission by:
Presented by the applicant (email)
Title
A simple request via email from the student applicant is sufficient.
Notes:
Email address admin_trainees@rp-grece.be. Notification to the Diplomatic Academy ac_trainees@mfa.gr. There is no application form.
What you will need
Means of authentication, identification and signature
Other information
Official title
Student traineeships at Diplomatic Missions of the Ministry of Foreign Affairs through the Erasmus+ programme
Languages supported
Greek, English
Categories
Trigger (submission method)
email
ΔΔ
11
0
0
0
2
0
21705
No
15897600
8121600
Variable subject to conditions
Identification document
624255
11712
8210
Input in another process
The procedure concerns student traineeships at Diplomatic Missions of the Ministry of Foreign Affairs through the Erasmus+ programme.
0.00
0.00
4
0
0
1 year
,,,,,,,
1
Educational
Student status (all levels)
No
No
2
Educational
Students must have been accepted into an Erasmus+ programme
No
No
1
ID card or passport
Identification document
ID card or passport
Submission by:
Presented by the applicant (email)
Submitted by:
Persons
Document submitted under requirements:
No
No
2244
2
Curriculum vitae with photograph
Curriculum Vitae (CV)
Curriculum vitae with photograph
Document submitted under requirements:
No
No
7597
3
Certificate of insurance valid for the duration of the traineeship.
Proof of Insurance
Certificate of insurance valid for the duration of the traineeship.
Notes:
(1) The Insurance Certificate should be valid for the duration of the student’s traineeship, in the workplace.
(2) The declaration on honour is attached to the relevant link.
Document submitted under requirements:
No
No
7210
4
If accepted, the student signs a solemn declaration
Additional supporting documents
If accepted, the student signs a solemn declaration
Submission by:
Presented by the applicant (email)
Submitted by:
Persons
Notes:
Text of the solemn declaration:
Under my personal responsibility and being aware of the penalties (3) provided for in article 22(6) of Law 1599/1986:
I declare that I waive any pecuniary or other claim from the (Diplomatic Mission) _________________________and the Greek State concerning the performance of my approved traineeship programme at the above Diplomatic Mission, and
I also declare that I have secured the insurance required by the legislation on health and safety, general third-party civil liability and personal accident insurance in the workplace, the costs of which I will cover myself, for the duration of the traineeship that I complete at the (Diplomatic Mission)___________________,
A solemn declaration form can also be found at the relevant address on the website of the Ministry of Foreign Affairs: https://www.mfa.gr/eykairies-stadiodromias/praktike-askese/prokeruxe-theseon-gia-praktike-askese-phoiteton-se-arkhes-tes-exoterikes-uperesias-gia-to-akademaiko-etos-2023-2024.html
Document submitted under requirements:
No
No
9102
Law
10
4998
2022
221
Α
Law
44
4781
2021
31
Α
1
Sending of a document from the Diplomatic Academy to a Diplomatic Mission regarding the requested number of traineeships
Responsible for Implementation
Competent Directorate
Μethod of Implementation
Manual Action
Description
The Diplomatic Academy sends a document to all Diplomatic Missions (Embassies, Permanent Missions, Consulates General, Consulates, Liaison Offices) requesting them to notify the DA of the need for student traineeships, the requirements and the number of positions per academic year (i.e. 4 terms).
No
No
2
Gathering of data by the Diplomatic Academy and issuing of an Announcement with a comprehensive table of vacancies for traineeships
Responsible for Implementation
Competent Directorate
Description
The Diplomatic Academy gathers all the requests from the Diplomatic Missions and then compiles a table with the corresponding positions and requirements, in order to issue a Recommendation from the Diplomatic Missions to the Diplomatic Academy for the acceptance of a call for student applications (for each academic year), which is posted on the website of the Ministry of Foreign Affairs and forwarded to the competent bodies.
No
No
3
Provision of information to students by universities
Responsible for Implementation
Co-competent Authority
Μethod of Implementation
Manual Action
Description
Students should first contact the Traineeship Office or Registrar of their university, which will guide them through the Erasmus+ procedures (selection criteria, requirements, bureaucracy).
No
No
4
Receipt of expressions of interest from students of all levels by the Diplomatic Missions of the Ministry of Foreign Affairs
Responsible for Implementation
Competent body
Μethod of Implementation
Manual Action
Description
The students selected by the universities express their interest in a traineeship at the Diplomatic Missions of the Ministry of Foreign Affairs by sending an email stating that they have been approved by their university for the Erasmus+ programme and the period during which they wish to carry out their traineeship.
No
No
5
Preparation and conduct of an interview/briefing by a competent official of the Mission
Responsible for Implementation
Competent Employee
Description
Provided that the students meet the requirements, based on the MFA announcement, the competent Foreign Mission notifies them by e-mail and informs them of whether or not an interview/briefing will take place.
Once the supporting documents are collected, the interview/briefing is conducted by the competent officer of the Diplomatic Mission, in order for the final selection to be made by the head of the department or the Diplomatic Mission.
Notes
It is at the absolute discretion of each Mission to decide whether or not to process an application and whether or not to interview the applicant.
No
No
6
Recommendation from a Diplomatic Mission to the Diplomatic Academy to accept a student
Responsible for Implementation
Competent body
Description
The Diplomatic Mission shall send to the Diplomatic Academy for approval the names, correspondence and supporting documents of the candidate students they wish to employ.
No
No
7
Official acceptance of students by a Diplomatic Mission
Responsible for Implementation
Competent body
Description
(a) The Diplomatic Mission formally notifies the student of his/her acceptance, and the student in question must complete, sign and send a declaration on honour (see notes below).
(b) On receipt of the declaration on honour, the Diplomatic Mission completes and signs the Letter of Acceptance, which it returns to the student to be submitted to their university.
Notes
The student signs a solemn declaration with the following text:
I declare that I waive any pecuniary or other claim from the (Diplomatic Mission) _________________________and the Greek State concerning the performance of my approved traineeship programme at the above Diplomatic Mission, and
I also declare that I have secured the insurance required by the legislation on health and safety, general third-party civil liability and personal accident insurance in the workplace, the costs of which I will cover myself, for the duration of the traineeship that I complete at the (Diplomatic Mission)___________________,
No
No
8
Completion and signature of supporting documents (before mobility)
Responsible for Implementation
Action by a natural/legal person
Description
Before the traineeship is carried out, the selected students send to the Diplomatic Mission the Before the Mobility section of the Learning Agreement, which is completed and signed by all three parties (Diplomatic Mission, student, university). Students must then send it to their university.
No
No
9
Conduct of traineeship
Responsible for Implementation
Action by a natural/legal person
Description
Students carry out their traineeship at the Diplomatic Mission.
No
No
10
End of traineeship Completion and signature of supporting documents (after the mobility)
Responsible for Implementation
Co-competent Authority
Co-responsible for Implementation
MINISTRY OF EDUCATION, SPORTS AND RELIGIOUS AFFAIRS
Description
At the end of the student traineeship, the After the Mobility section of the Learning Agreement is completed and signed, and submitted by the student to the Traineeship Office or Registrar of their university.
No
No
11
Issue of certificate of completion of traineeship
Responsible for Implementation
Competent body
Description
The Diplomatic Mission issues a certificate of completion of the student traineeship.
No
No
Ministry of Foreign Affairs/Career Opportunities/Traineeships
Ministry of Foreign Affairs/Career Opportunities/Traineeships
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