|
|
| Line 169: |
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| | |process_step_duration_min=PT1M | | |process_step_duration_min=PT1M |
| | |process_step_duration_max=PT1M | | |process_step_duration_max=PT1M |
| − | |process_step_description=The applicant's fingerprints shall be taken by means of a live scan device from the responsible official to be identified in the Eurodac database. | + | |process_step_description=The fingerprints of the applicant are taken using a live scan device by the responsible official and sent to the Eurodac database for identification. |
| | |process_step_note=No fingerprints are available for children under 14 years of age. Eurodac: Central European fingerprint database. | | |process_step_note=No fingerprints are available for children under 14 years of age. Eurodac: Central European fingerprint database. |
| | }} | | }} |
| Line 183: |
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| | |process_step_duration_max=PT1M | | |process_step_duration_max=PT1M |
| | |process_step_description=If Eurodac's response is negative, the staff member shall accompany the applicant to a recorder to start recording the application. | | |process_step_description=If Eurodac's response is negative, the staff member shall accompany the applicant to a recorder to start recording the application. |
| − | |process_step_note=Recorder: Officer of the Asylum Service with primary responsibility to register an application for international protection | + | |process_step_note=Recorder: An Asylum Service employee whose main responsibility is the registration of an application for international protection |
| | }} | | }} |
| | {{process steps | | {{process steps |
| Line 195: |
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| | |process_step_duration_min=PT1M | | |process_step_duration_min=PT1M |
| | |process_step_duration_max=PT1M | | |process_step_duration_max=PT1M |
| − | |process_step_description=If Eurodac's response is positive and concerns Greece, then the official must seek the Directory of the Directorate for Criminal Investigations (U.S.) the relevant code number. Then, based on the name, surname, father, date of birth and nationality to be returned by the search in the E.S. Directory, the official should seek him in "Alkion" in foreign searches. | + | |process_step_description=If the Eurodac response is positive and concerns Greece, the official must search the relevant code number in the Directorate of Criminal Investigations (D.E.E.) Index. Then, on the basis of the name, surname, patronymic, date of birth and nationality returned by the search in the ICE Index, the official should search for the person in Alcyone in the searches for aliens. |
| | |process_step_note=Alkyone: Information system | | |process_step_note=Alkyone: Information system |
| | }} | | }} |
| Line 208: |
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| | |process_step_duration_min=PT1M | | |process_step_duration_min=PT1M |
| | |process_step_duration_max=PT1M | | |process_step_duration_max=PT1M |
| − | |process_step_description=If Eurodac's response is positive and concerns another Member State, the staff member shall inform the recorder thereof in order to take the necessary steps in the context of a Dublin case. | + | |process_step_description=If the Eurodac reply is positive and concerns another Member State, the official shall inform the registrar accordingly in order to take the necessary steps required in the context of a "Dublin" case. |
| − | |process_step_note=Dublin case: cases of applicants for international protection subject to the Dublin III Regulation (Regulation No 604/2013 of the European Union, sometimes referred to as Dublin Regulation as the Member State of the Union responsible for examining the application for asylum seekers seeking international protection within the European Union. | + | |process_step_note=Dublin cases: these are cases of applicants for international protection subject to the Dublin III Regulation (EU Regulation No 604/2013, sometimes referred to as the Dublin Regulation) which determines which EU Member State is responsible for examining the application for asylum seekers seeking international protection within the European Union. |
| | }} | | }} |
| | {{process steps | | {{process steps |
| Line 220: |
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| | |process_step_duration_min=PT1M | | |process_step_duration_min=PT1M |
| | |process_step_duration_max=PT1M | | |process_step_duration_max=PT1M |
| − | |process_step_description=Before registering the application, the staff member must: • explain to the applicant the procedure to be followed, • inform him of his obligation to deliver any document (including passports and other travel documents) which he may have in his possession relating to his application for international protection, • inform the applicant of his obligation to reply honestly to the questions which he will be asked, including his actual identity, which can only be changed under very strict conditions, • in the event of a family request, ask the applicant's spouse in particular, if he consents to a family application or if he prefers to submit a self-certification, explaining the consequences of each selection and to complete the corresponding scope of the registration form. | + | |process_step_description=Before registering the application, the competent official must: |
| | + | • explain to the applicant the procedure to be followed, |
| | + | • inform the applicant of his/her obligation to surrender any documents (including passports and other travel documents) he/she may have in his/her possession relating to his/her application for international protection, |
| | + | • inform the applicant of his/her obligation to answer truthfully to the questions put to him/her, including his/her actual identity, which after the completion of the full registration can only be changed under very strict conditions, |
| | + | • in the case of a family application, ask the spouse of the principal applicant separately whether he or she consents to a family application or whether he or she prefers to submit a separate application, explaining the consequences of each option and completing the corresponding field of the registration form. |
| | }} | | }} |
| | {{process steps | | {{process steps |
8bfef0de-ad06-40b1-97c6-b222dd16a3c7
593768
Καταγραφή των αιτούντων διεθνή προστασία
At a glance
Points of service
Asylum Service, MINISTRY OF IMMIGRATION AND ASYLUM
Digital provision points
- The service is not provided digitally
Number of required documents
Description
The procedure concerns the registration of applicants for international protection. Any third-country national or stateless person has the right to apply for international protection.
The application is submitted before the Receiving Authorities, which are the Regional Asylum Offices, the Autonomous Units and the Mobile Units of the Asylum Service, where a full registration is immediately carried out.
The full record shall include at least the identity data, the country of origin of the applicant, the name of the father, mother, spouse and children, biometric identification data, as well as a full statement of the reasons why the applicant is seeking international protection, the address of residence or stay, and, if the applicant wishes, the appointment of a representative. It is addressed to citizens.
Basic information
Competent body
MINISTRY OF IMMIGRATION AND ASYLUM
Authority/Public body’s Unit responsible for the institutional framework of the procedure
Authority responsible for the provision of the procedure
MINISTRY OF IMMIGRATION AND ASYLUM
Service / organizational unit of a authority entity
Asylum Service
Output & Results
Output
Administrative Act
Other information
Official title
Full registration of applicants for international protection
Languages supported
Greek, English
Categories
Trigger (submission method)
Application (handwritten)
D4
ΔΔ
11
0
0
56992
No
0
0
812562
56992
Framers"Framers" is not in the list (EU-GO, EU-GO (support)) of allowed values for the "Process source" property., SDG"SDG" is not in the list (EU-GO, EU-GO (support)) of allowed values for the "Process source" property.
Supporting document
The procedure concerns the registration of applicants for international protection. Any third-country national or stateless person has the right to apply for international protection. The application is submitted before the Receiving Authorities, which are the Regional Asylum Offices, the Autonomous Units and the Mobile Units of the Asylum Service, where a full registration is immediately carried out. The full record shall include at least the identity data, the country of origin of the applicant, the name of the father, mother, spouse and children, biometric identification data, as well as a full statement of the reasons why the applicant is seeking international protection, the address of residence or stay, and, if the applicant wishes, the appointment of a representative. It is addressed to citizens.
0.00
0.00
6
0
0
}}
}}
}}
,,
1
Citizenship
Applicants for international protection are third-country nationals or stateless persons who ask not to be expelled because they fear persecution on grounds of race, religion, nationality, membership of a particular social group or political opinion or because they risk serious harm in their country of origin or former residence, in particular because they are in danger of being subjected to the death penalty or execution, torture or inhuman or degrading treatment, or because their life or integrity is threatened as a result of an international or civil conflict.
No
No
1
The procedure concerns the issuance of a Birth Certificate and is addressed to those who have a Birth Certificate issued by a Greek Registry Office.
Birth certificate
The procedure concerns the issuance of a Birth Certificate and is addressed to those who have a Birth Certificate issued by a Greek Registry Office.
Relevant link:
https://www.gov.gr/ipiresies/oikogeneia/gennese/lexiarkhike-praxe-genneses
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Persons
Relevant Procedure:
ΔΔ:106576
Notes:
It is requested for children born in Greece, regardless of whether they were born before or after the parents application for international protection in order to record their application for international protection.
For the relationship between a minor and his parent, since the existence of documents in general is the exception to this procedure, no specific documents are required (unless they exist and are presented). The relationship will be verified in particular during the interview procedure.
Document submitted under requirements:
No
No
9224
2
Travel documents and other identity documents
Travel Document
Travel documents and other identity documents
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Persons
Notes:
The applicant must surrender the original travel documents in accordance with article 78(4) of Law 4636/2019, unless he/she has surrendered them at an earlier stage of the procedure (e.g. Police). In this case, the other services must deliver the above documents to the Regional Asylum Office.
Document submitted under requirements:
No
No
4746
3
Houses lease.
Proof of Residence
Houses lease.
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Persons
Notes:
For applicants who do not reside in shelters, in any case, they will be asked to provide a document proving their home address (lease contract, bill, accommodation declaration, etc.), while in case of constellations, the applicant will be informed that he/she must provide at least the address of a relative or friend who will act as a substitute. If applicants are unable to provide the above at the time of registration, they will be informed that they must provide them at the next interaction with the Service (e.g. interview) and this should be noted on the registration form.
Applicants are advised that if they still fail to provide evidence of their home address, the processing of their application may be discontinued for non-cooperation with the authorities.
Document submitted under requirements:
No
No
9347
4
Responsible declaration of hospitality
Proof of Residence
Responsible declaration of hospitality
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Persons
Notes:
For applicants who do not reside in shelters, in any case, they will be asked to provide a document proving their home address (lease contract, bill, accommodation declaration, etc.), while in case of constellations, the applicant will be informed that he/she must provide at least the address of a relative or friend who will act as a substitute. If applicants are unable to provide the above at the time of registration, they will be informed that they must provide them at the next interaction with the Service (e.g. interview) and this should be noted on the registration form.
Applicants are advised that if they still fail to provide evidence of their home address, the processing of their application may be discontinued for non-cooperation with the authorities.
Document submitted under requirements:
No
Alternative document of:
3
Yes
9347
5
Photocopy of a Public Enterprises and Organisations account
Proof of Residence
Photocopy of a Public Enterprises and Organisations account
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Persons
Notes:
For applicants who do not reside in shelters, in any case, they will be asked to provide a document proving their home address (lease contract, bill, accommodation declaration, etc.), while in case of constellations, the applicant will be informed that he/she must provide at least the address of a relative or friend who will act as a substitute. If applicants are unable to provide the above at the time of registration, they will be informed that they must provide them at the next interaction with the Service (e.g. interview) and this should be noted on the registration form.
Applicants are advised that if they still fail to provide evidence of their home address, the processing of their application may be discontinued for non-cooperation with the authorities.
Document submitted under requirements:
No
Alternative document of:
3
Yes
9347
6
Court decision on the exercise of parental responsibility that has been recognised in Greece
Certificate from a court
Court decision on the exercise of parental responsibility that has been recognised in Greece
Relevant link:
https://www.gov.gr/arxes/oloi-foreis/dikaiosunes/pistopoietika-dikasterion
Submission by:
Presented by the applicant
Submitted by:
Persons
Notes:
In order to qualify as accompanied, the minor must be accompanied by at least one parent (or adoptive parent) or another person to whom parental responsibility has been awarded by a court decision recognised in Greece.
For the relationship between a minor and his/her parent, since the existence of documents is generally the exception in this procedure, no specific documents are required (unless they exist and are produced). The relationship will be verified in particular during the interview procedure.
Document submitted under requirements:
No
No
8289
7
Judicial decision appointing a permanent Commissioner
Certificate from a court
Judicial decision appointing a permanent Commissioner
Relevant link:
https://www.gov.gr/arxes/oloi-foreis/dikaiosunes/pistopoietika-dikasterion
Submission by:
Presented by the applicant
Submitted by:
Persons
Notes:
In order to qualify as an accompanied minor, the minor must be accompanied by at least one parent (or adoptive parent) or a permanent guardian appointed by a Greek court order and no other person.
For the relationship between a minor and his/her parent, since the existence of documents is generally the exception in this procedure, no specific documents are required (unless they exist and are produced). The relationship will be verified in particular during the interview procedure.
Document submitted under requirements:
No
No
8289
8
The procedure concerns the issuance of the Marriage Registry Act, which requires the registration of the religious or civil marriage at the Municipalitys Registry Office, which is carried out in accordance with Law No. 344/1976.
Marriage certificate
The procedure concerns the issuance of the Marriage Registry Act, which requires the registration of the religious or civil marriage at the Municipalitys Registry Office, which is carried out in accordance with Law No. 344/1976.
Relevant link:
https://www.gov.gr/ipiresies/oikogeneia/oikogeneiake-katastase/lexiarkhike-praxe-gamou
Submission by:
Submitted by the applicant (in person or by post)
Submitted by:
Persons
Relevant Procedure:
ΔΔ:912456
Notes:
A marriage certificate is submitted if there is one.
Document submitted under requirements:
No
No
9665
Law
4686
2020
96
Α
Law
4636
2019
169
Α
European Regulation
604
2013
Description
REGULATION (EU) No 604/2013 of the EUROPEAN PARLIAMENT of 26 June 2013 laying down the criteria and mechanisms for determining the Member State responsible for examining an application for international protection lodged in a Member State by a third-country national or a stateless person (recast)
Legal references
https://eur-lex.europa.eu/eli/reg/2013/604/oj
1
Download Eurodac 3 fingerprints
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
The fingerprints of the applicant are taken using a live scan device by the responsible official and sent to the Eurodac database for identification.
Notes
No fingerprints are available for children under 14 years of age. Eurodac: Central European fingerprint database.
No
No
2
Eurodac's negative response
Μethod of Implementation
Manual Action
Description
If Eurodac's response is negative, the staff member shall accompany the applicant to a recorder to start recording the application.
Notes
Recorder: An Asylum Service employee whose main responsibility is the registration of an application for international protection
Yes
No
3
Eurodac's positive response and Greece's response
Responsible for Implementation
Competent Employee
Description
If the Eurodac response is positive and concerns Greece, the official must search the relevant code number in the Directorate of Criminal Investigations (D.E.E.) Index. Then, on the basis of the name, surname, patronymic, date of birth and nationality returned by the search in the ICE Index, the official should search for the person in Alcyone in the searches for aliens.
Notes
Alkyone: Information system
Yes
No
4
A positive response from Eurodac to another Member State
Responsible for Implementation
Competent Employee
Description
If the Eurodac reply is positive and concerns another Member State, the official shall inform the registrar accordingly in order to take the necessary steps required in the context of a "Dublin" case.
Notes
Dublin cases: these are cases of applicants for international protection subject to the Dublin III Regulation (EU Regulation No 604/2013, sometimes referred to as the Dublin Regulation) which determines which EU Member State is responsible for examining the application for asylum seekers seeking international protection within the European Union.
Yes
No
5
Information to the applicant on the procedure to be followed
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
Before registering the application, the competent official must:
• explain to the applicant the procedure to be followed,
• inform the applicant of his/her obligation to surrender any documents (including passports and other travel documents) he/she may have in his/her possession relating to his/her application for international protection,
• inform the applicant of his/her obligation to answer truthfully to the questions put to him/her, including his/her actual identity, which after the completion of the full registration can only be changed under very strict conditions,
• in the case of a family application, ask the spouse of the principal applicant separately whether he or she consents to a family application or whether he or she prefers to submit a separate application, explaining the consequences of each option and completing the corresponding field of the registration form.
No
No
6
Search for the applicant on the registration or non-will
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
Depending on whether or not an alert has been made at a previous stage of will has been made, the recorder should first ask the applicant whether or not he is already in possession of the Applicant's International Simple Recording Notice or not so as to follow the appropriate procedure.
No
No
7
Photo by the applicant/applicant
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
The applicant shall be photographed in such a way that its photograph is placed in his/her digital file and in his/her Bulletin.
No
No
8
Complete the application (registration form)
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
After the entry of the key elements in ‘Alkyone’ the recorder completes the log form; given that in the full registration phase, other than the identification of the applicant's data, a full reference is required for the reasons why the applicant requests international protection, as well as other information critical for all subsequent stages of the procedure, it is necessary that this record be accurately recorded.
No
No
9
Prior logging by the Reception and Identification Service (S.A.T.) (formerly First Reception Service) or prior screening by EL.A.
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
When an applicant for registration is submitted for which the Office is aware that it has previously been registered by the Reception and Identification Service, or this arises from documents submitted or is derived from the information in the search results, the following procedure should be followed: The responsible official: • does not make any changes to the data already registered. • If an area to be filled is empty, it fills it in. • If in any question (e.g. language) the applicant declares and an additional one (e.g. English (e.g. registered declarations and Swahili) adds this item. • In no case does it change or supplement the key elements (name, surname, father name, date of birth, nationality). • When the registration form is completed, the registered data are read.
Yes
No
10
Recording of an application for international protection and applying the Rules of Procedure ‘Dublin III’
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
If, when registering an application for international protection, the applicant refers to a State bound by Regulation 604/2013 with regard to the criteria set by it, the recorder should investigate whether such a Regulation is applicable (Case Dublin).
Notes
Dublin case: cases of applicants for international protection subject to the Dublin III Regulation (Regulation No 604/2013 of the European Union, sometimes referred to as Dublin Regulation as the Member State of the Union responsible for examining the application for asylum seekers seeking international protection within the European Union.
Yes
No
11
Recording of spouses (case of initial application for international protection)
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
When a couple or family comes to the Asylum Regional Office to apply for asylum in full, they should be asked if the marriage was made (or the family existed) before or after their departure from the country of origin. If the marriage has been performed (or the family existed) before leaving the country of origin, then for his spouse (and any children) they become a member.
Yes
No
12
Recording of spouses (case of subsequent application for international protection)
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Yes
No
13
Minors (accompanied and unaccompanied minors)
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
We should distinguish between accompanied and unaccompanied minors , minors over 15 years of age (whether unaccompanied or not) can apply themselves automatically, while minors under 15 apply through the person accompanying them (if accompanied) or their representative (if they are unaccompanied).
Notes
Upon completion of the registration of an unaccompanied minor (more than 15 years old) the relevant document to the Public Prosecutor or Prosecutor of Priorities, the Directorate-General for Social Solidarity of the Ministry of Labour and Social Affairs and the National Centre for Social Solidarity on the appointment of a Commissioner (if not designated at a previous stage) is drawn up. If the Prosecutor is informed and invited to do so, the representative of the Juvenile Public Prosecutor (Advisor of Minors, commissioner or other representative appointed) must be informed if the interview is deferred and invited to attend it on the new date. If the unaccompanied minor has been registered by the Received and Identifying Office, which has already requested the appointment of the Commissioner, the Regional Asylum Office must send to the Prosecutor and the other authorities, the relevant Appointing Director of the Office informing and Advisor of the appointment.
Yes
No
14
Recording of a child born in Greece after registration of the parent’s application and examination pending
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
In the case of a child born in Greece, after registration of his parent, the applicant must provide a certified copy of the child's birth certificate. The registration official then proceeds to "Additional membership". The following procedure shall be followed: • A member's birth certificate shall be issued. • A child shall be photographed and completed "Appendix to the application for international protection of a child born in Greece after the application for a child is submitted to the parent's application" by the model "Absolute child's children under 15" in the "Key Facts". The child's birth record shall be posted only on the child's file and not on the parent's file. • An application for an application for an end date to that of the parent shall be issued. In this case the child's application shall follow the parent's application at which stage is pending and shall be charged to the same operator or Commission as the parent's application.
Yes
No
15
Recording of a child not coming on the same day as his parent
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
Cases of children of applicants who were present in the recording of their parents and who, for any reason, did not come for registration on the same day as their parent but are presented with their parent (which has already been recorded) at a later stage. The recorder must first check the parent’s registration form and confirm that he had declared the existence of that child. If this is not the case, the parent’s registration form must inform the Office’s Head of Administration in order to obtain more instruction.
Yes
No
16
Recording of a child born prior to the granting of international protection status to his or her parent but presented to the Asylum Service after the grant
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
In the case of a child who was born before his or her parent, but who comes to the service after that, the following procedure is followed: • The parent should produce a certified copy of the child’s birth permit • A new asylum case is created. • A case connection is made to the child’s case with that of his or her parent. • Completed "A application form for international protection for a child born in Greece following the submission of his or her parent’s application" • An interview is scheduled, which is charged to the same operator as his or her parent if possible. • An application form for the child is issued.
Notes
If the applicant declares that she is pregnant, the recorder should inform her that as soon as possible after the birth of her child she should come to the Service with her child and his birth permit in order to record the child. Operator: Officer of the Asylum Service with primary responsibility for examining an application for international protection
Yes
No
17
Installation of a child born after the granting of a status to his or her parent
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Yes
No
18
Registration of a child born in Greece and a birth permit
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
For children born in Greece, regardless of whether they were born before or after the application for international protection is submitted, a child's child's application for international protection is required, in order to record their application, to produce a child's birth permit (Art. 65 para. 11 of Law 4636/2019).
Notes
Operators should, respectively, request the applicants to present the relevant registration order and in the event that, after having applied to the parent after the interview, it is not presented, they will decide on the child's application to the file.
Yes
No
19
Parent’s and child’s registration where the elements of the registration act are different from those stated at the Asylum Service (proofing of the birth permit when recording the parent and the child)
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
Where differences are observed between the parent’s data declared to the Office and those recorded in the registration act, the parent (and the child) will in any event be recorded with the information in the birth permit.
Yes
No
20
Parent’s and child’s registration where the elements of the registration act are different from those stated at the Asylum Service (procedure of the birth permit at a later date on the parent’s registration)
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
If the child's birth permit is presented at a later date than the child's registration, the person receiving the child should check whether the information of the parent and child in ‘Alkyone’ is identical to those of the service.
Yes
No
21
Recording of minors who have been or will be subjected to medical examinations (applicants recorded by the Regional Asylum Office without prior registration by the Reception and Identification Service)
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
If the applicant declares a minor but has been transmitted to the Asylum Service, the following examinations shall be followed: • If the conclusion of the medical examinations is indicated to be likely to be more than 18 years old or if the bone age is compatible with that of 18 years old, it shall be recorded as a minor, applying the benefit of the doubt. • If the conclusion of the medical examinations indicates that it is 16 to 17 to 19, then it shall be recorded as a minor by applying the benefit of the doubt. • If the finding is shown to be more than 18 years old and presents original documents (e.g. identity) on the basis of which it appears that it is below 18 and vice versa , the doubt of the administration about its age has been lifted by the medical conclusion , which is valid , yet the applicant shall refer to the Chief Regional Asylum/Sylum Executive Office as being re-registed after that date. • If the applicant has not been identified as being identified as being re-registered by the applicant as being identified as being given to his/regist. • If the applicant as being identified as being identified as being identified as being identified as being given to his/registered as being given to each year in the applicant as being given to the year in the year in the year of birth.
Yes
No
22
Recording of minors who have been or will be subjected to medical examinations (applicant/applicant first recorded by the Reception and Identification Service and then submitted an application for a GAAP)
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
If an applicant is first registered by the Reception and Identification Service, it shall not change its key elements except in cases and under the conditions laid down.
Yes
No
23
Case recording and links
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
In the case of the registration of minors or unaccompanied minors, two asylum cases are created between them. In the case of a married minor: a new asylum case is created either with his or her parents or with his or her spouse, who will be recorded in a separate asylum case. In the case where the married child subsequently has children, for the children's applications the procedure for adding a member will be followed. In the case of a multiple child, the first spouse will become a member's member's member's member's member's partner, together with their joint spouse, and in the case of the second spouse a new asylum case is added to and any children's child.
Yes
No
24
Recording and adult children with family
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
Members of the applicant’s family shall also be included in the ‘adults of his or her children suffering from mental or physical disability and shall not be entitled to an individual application’ . In this case, a member shall be added to the parent’s case by choosing the ‘advanced child’ and the procedure applicable to children under 15.
Yes
No
25
Request for international protection from prisoners
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
(b) Recording of an application for international protection and informing the competent authorities.
Yes
No
26
Documents received
Responsible for Implementation
Competent Employee
Description
Passport and other identity documents (originals).
No
No
27
Participation of the applicant's advisers on registration
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
In accordance with the law, the consultant's definition is limited and is defined as ‘a counsellor for the applicant is the doctor, psychologist or social worker who supports him during the examination procedure of his application’.
Notes
In view of the above, the applicant may be accompanied by a record by his or her lawyer and/or other consultant (for a person with mental health problems by his or her psychologist or doctor).
No
No
28
Information to the applicant after the registration has been completed
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
At the end of the procedure, the recorder shall provide the relevant multilingual text and inform the applicant: • for the next stages of the procedure: the date and time of the interview, if it has been determined, that it is necessary to attend it by giving it the relevant information in its language, as otherwise the examination of its application will be interrupted, that in the interview he should demonstrate any original document he has in his possession and provide other documents relating to his case, that he must always have with him his form, which should not falsify (not to plasticise, not to write on him). • for his rights and obligations, as resulting from Articles 69 and 78 of Law 4636/2019.
Notes
A copy of the registration form shall not be delivered after registration to the applicant. If requested either by him or by any of his lawyers, he shall submit an application and, after approval by the Head of the Regional Asylum Office, he shall be granted an exact copy.
No
No
29
Request for accommodation
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
If the applicant declares that he wishes to stay, the recorder should draw up a request for residence addressed to the asylum seeker’s Directorate (via e-mail) or to the Special Secretariat for the Protection of Unaccompanied minors of the Ministry of Migration and Asylum.
No
No
30
Receiving fingerprints
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
Upon completion of the registration of the application for international protection, the recorder shall accompany the applicant to the officer responsible for fingerprinting and sending them to the Eurodac Central Base.
Notes
Eurodac: Central European fingerprint database.
No
No
31
Information booklet
Responsible for Implementation
Competent Employee
Μethod of Implementation
Manual Action
Description
The staff member of Eurodac 1 must deliver to the applicant/applicant the information sheet for applicants for international protection and the information brochure for the Dublin Regulation, unless they have been given at an earlier stage.
No
No
Administration - Communication - Regional Asylum Offices and Self-Regions Asylum
Reception and identification procedures
Application for international protection
Unaccompanied Minors
