Difference between revisions of "ΔΔ:Registration of applicants for international protection"

From National Registry of Administrative Public Services
(Προσθήκη διαδικασίας)
 
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{{process
 
{{process
 
|process_official_title=Full registration of applicants for international protection
 
|process_official_title=Full registration of applicants for international protection
−
|process_description=The procedure concerns the registration of applicants for international protection. Any third-country national or stateless person shall have the right to apply for international protection immediately.
+
|process_description=The procedure concerns the registration of applicants for international protection. Any third-country national or stateless person has the right to apply for international protection. The application is submitted before the Receiving Authorities, which are the Regional Asylum Offices, the Autonomous Units and the Mobile Units of the Asylum Service, where a full registration is immediately carried out. The full record shall include at least the identity data, the country of origin of the applicant, the name of the father, mother, spouse and children, biometric identification data, as well as a full statement of the reasons why the applicant is seeking international protection, the address of residence or stay, and, if the applicant wishes, the appointment of a representative. It is addressed to citizens.
 
|process_org_owner_is_private=No
 
|process_org_owner_is_private=No
 
|process_org_owner=56992
 
|process_org_owner=56992
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|process_provision_org=56992
 
|process_provision_org=56992
 
|process_provision_org_directory=Asylum Service
 
|process_provision_org_directory=Asylum Service
−
|process_estimated_implementation_duration=2592000
 
 
|process_provided_language=English
 
|process_provided_language=English
 
|process_type=Outgoing
 
|process_type=Outgoing
Line 15: Line 14:
 
|process_output_type=Administrative Act
 
|process_output_type=Administrative Act
 
|process_source=Framers, SDG
 
|process_source=Framers, SDG
−
|process_provided_to=Foreigners, Immigrants/Refugees
+
|process_provided_to=Foreigners,Immigrants/Refugees
 
|process_tax_type=Applications
 
|process_tax_type=Applications
−
|process_life_events=Asylum Services, Asylum Services
+
|process_life_events=Asylum Services,Asylum Services
−
|process_total_duration_steps_min=4260
+
|process_total_duration_steps_min=0
−
|process_total_duration_steps_max=4260
+
|process_total_duration_steps_max=0
 +
|process_cost_min=0.00
 +
|process_cost_max=0.00
 +
|process_evidence_cost_guarantee=0
 +
|process_evidence_cost_total_number=0
 +
|process_evidence_ex_officio_total_number=0
 
|process_evidence_alternative_total_number=2
 
|process_evidence_alternative_total_number=2
 +
|process_evidence_prerequisite_total_number=0
 
|process_evidence_total_number=6
 
|process_evidence_total_number=6
 +
|process_evidence_step_total_number=0
 +
|process_evidence_step_digital_total_number=0
 
|process_sdg_codes=D4
 
|process_sdg_codes=D4
 +
|process_estimated_implementation_duration=2592000
 +
|evidences_process_registry_evidence_id=9665
 
}}
 
}}
 
{{process conditions
 
{{process conditions
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|process_evidence_is_under_prerequisite=No
 
|process_evidence_is_under_prerequisite=No
 
|process_evidence_alternative=No
 
|process_evidence_alternative=No
−
|process_registry_evidence_id=9224
 
 
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
 
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
 
|process_evidence_owner=Persons
 
|process_evidence_owner=Persons
 
|process_evidence_description=The procedure concerns the extradition of a DSR and is addressed to those who have been drafted a Brigadierate Act of Birth in the Hellenic Division.
 
|process_evidence_description=The procedure concerns the extradition of a DSR and is addressed to those who have been drafted a Brigadierate Act of Birth in the Hellenic Division.
−
|process_evidence_related_process=106576, ,
+
|process_evidence_related_process=106576
 
|process_evidence_related_url=https://www.gov.gr/ipiresies/oikogeneia/gennese/lexiarkhike-praxe-genneses
 
|process_evidence_related_url=https://www.gov.gr/ipiresies/oikogeneia/gennese/lexiarkhike-praxe-genneses
 
|process_evidence_note=It is requested for children born in Greece, regardless of whether they were born before or after the parent's application for international protection in order to record their application for international protection. For the relationship between a minor and his parent, since the existence of documents in general is the exception to this procedure, no specific documents are required (unless they exist and are presented). The relationship will be verified in particular during the interview procedure.
 
|process_evidence_note=It is requested for children born in Greece, regardless of whether they were born before or after the parent's application for international protection in order to record their application for international protection. For the relationship between a minor and his parent, since the existence of documents in general is the exception to this procedure, no specific documents are required (unless they exist and are presented). The relationship will be verified in particular during the interview procedure.
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|process_evidence_is_under_prerequisite=No
 
|process_evidence_is_under_prerequisite=No
 
|process_evidence_alternative=No
 
|process_evidence_alternative=No
−
|process_registry_evidence_id=9665
 
 
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
 
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
 
|process_evidence_owner=Persons
 
|process_evidence_owner=Persons
 
|process_evidence_description=The procedure concerns the granting of the State Marriage Act, which presupposes registration of the fact of the religious or political marriage at the State Hall of the Municipality, which was held in accordance with Law 344/1976.
 
|process_evidence_description=The procedure concerns the granting of the State Marriage Act, which presupposes registration of the fact of the religious or political marriage at the State Hall of the Municipality, which was held in accordance with Law 344/1976.
−
|process_evidence_related_process=912456, ,
+
|process_evidence_related_process=912456
 
|process_evidence_related_url=https://www.gov.gr/ipiresies/oikogeneia/oikogeneiake-katastase/lexiarkhike-praxe-gamou
 
|process_evidence_related_url=https://www.gov.gr/ipiresies/oikogeneia/oikogeneiake-katastase/lexiarkhike-praxe-gamou
 
|process_evidence_note=A marriage order shall be filed in case there is one.
 
|process_evidence_note=A marriage order shall be filed in case there is one.
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=The applicant's fingerprints shall be taken by means of a live scan device from the responsible official to be identified in the Eurodac database.
 
|process_step_description=The applicant's fingerprints shall be taken by means of a live scan device from the responsible official to be identified in the Eurodac database.
 
|process_step_note=No fingerprints are available for children under 14 years of age. Eurodac: Central European fingerprint database.
 
|process_step_note=No fingerprints are available for children under 14 years of age. Eurodac: Central European fingerprint database.
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|process_step_title=Eurodac's negative response
 
|process_step_title=Eurodac's negative response
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=If Eurodac's response is negative, the staff member shall accompany the applicant to a recorder to start recording the application.
 
|process_step_description=If Eurodac's response is negative, the staff member shall accompany the applicant to a recorder to start recording the application.
 
|process_step_note=Recorder: Officer of the Asylum Service with primary responsibility to register an application for international protection
 
|process_step_note=Recorder: Officer of the Asylum Service with primary responsibility to register an application for international protection
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|process_step_title=Eurodac's positive response and Greece's response
 
|process_step_title=Eurodac's positive response and Greece's response
 
|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=If Eurodac's response is positive and concerns Greece, then the official must seek the Directory of the Directorate for Criminal Investigations (U.S.) the relevant code number. Then, based on the name, surname, father, date of birth and nationality to be returned by the search in the E.S. Directory, the official should seek him in "Alkion" in foreign searches.
 
|process_step_description=If Eurodac's response is positive and concerns Greece, then the official must seek the Directory of the Directorate for Criminal Investigations (U.S.) the relevant code number. Then, based on the name, surname, father, date of birth and nationality to be returned by the search in the E.S. Directory, the official should seek him in "Alkion" in foreign searches.
 
|process_step_note=Alkyone: Information system
 
|process_step_note=Alkyone: Information system
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|process_step_title=A positive response from Eurodac to another Member State
 
|process_step_title=A positive response from Eurodac to another Member State
 
|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=If Eurodac's response is positive and concerns another Member State, the staff member shall inform the recorder thereof in order to take the necessary steps in the context of a Dublin case.
 
|process_step_description=If Eurodac's response is positive and concerns another Member State, the staff member shall inform the recorder thereof in order to take the necessary steps in the context of a Dublin case.
 
|process_step_note=Dublin case: cases of applicants for international protection subject to the Dublin III Regulation (Regulation No 604/2013 of the European Union, sometimes referred to as Dublin Regulation as the Member State of the Union responsible for examining the application for asylum seekers seeking international protection within the European Union.
 
|process_step_note=Dublin case: cases of applicants for international protection subject to the Dublin III Regulation (Regulation No 604/2013 of the European Union, sometimes referred to as Dublin Regulation as the Member State of the Union responsible for examining the application for asylum seekers seeking international protection within the European Union.
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=Before registering the application, the staff member must: • explain to the applicant the procedure to be followed, • inform him of his obligation to deliver any document (including passports and other travel documents) which he may have in his possession relating to his application for international protection, • inform the applicant of his obligation to reply honestly to the questions which he will be asked, including his actual identity, which can only be changed under very strict conditions, • in the event of a family request, ask the applicant's spouse in particular, if he consents to a family application or if he prefers to submit a self-certification, explaining the consequences of each selection and to complete the corresponding scope of the registration form.
 
|process_step_description=Before registering the application, the staff member must: • explain to the applicant the procedure to be followed, • inform him of his obligation to deliver any document (including passports and other travel documents) which he may have in his possession relating to his application for international protection, • inform the applicant of his obligation to reply honestly to the questions which he will be asked, including his actual identity, which can only be changed under very strict conditions, • in the event of a family request, ask the applicant's spouse in particular, if he consents to a family application or if he prefers to submit a self-certification, explaining the consequences of each selection and to complete the corresponding scope of the registration form.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=3600
+
|process_step_duration_min=PT1H
−
|process_step_duration_max=3600
+
|process_step_duration_max=PT1H
 
|process_step_description=Depending on whether or not an alert has been made at a previous stage of will has been made, the recorder should first ask the applicant whether or not he is already in possession of the Applicant's International Simple Recording Notice or not so as to follow the appropriate procedure.
 
|process_step_description=Depending on whether or not an alert has been made at a previous stage of will has been made, the recorder should first ask the applicant whether or not he is already in possession of the Applicant's International Simple Recording Notice or not so as to follow the appropriate procedure.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=The applicant shall be photographed in such a way that its photograph is placed in his/her digital file and in his/her Bulletin.
 
|process_step_description=The applicant shall be photographed in such a way that its photograph is placed in his/her digital file and in his/her Bulletin.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=After the entry of the key elements in ‘Alkyone’ the recorder completes the log form; given that in the full registration phase, other than the identification of the applicant's data, a full reference is required for the reasons why the applicant requests international protection, as well as other information critical for all subsequent stages of the procedure, it is necessary that this record be accurately recorded.
 
|process_step_description=After the entry of the key elements in ‘Alkyone’ the recorder completes the log form; given that in the full registration phase, other than the identification of the applicant's data, a full reference is required for the reasons why the applicant requests international protection, as well as other information critical for all subsequent stages of the procedure, it is necessary that this record be accurately recorded.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=When an applicant for registration is submitted for which the Office is aware that it has previously been registered by the Reception and Identification Service, or this arises from documents submitted or is derived from the information in the search results, the following procedure should be followed: The responsible official: • does not make any changes to the data already registered. • If an area to be filled is empty, it fills it in. • If in any question (e.g. language) the applicant declares and an additional one (e.g. English (e.g. registered declarations and Swahili) adds this item. • In no case does it change or supplement the key elements (name, surname, father name, date of birth, nationality). • When the registration form is completed, the registered data are read.
 
|process_step_description=When an applicant for registration is submitted for which the Office is aware that it has previously been registered by the Reception and Identification Service, or this arises from documents submitted or is derived from the information in the search results, the following procedure should be followed: The responsible official: • does not make any changes to the data already registered. • If an area to be filled is empty, it fills it in. • If in any question (e.g. language) the applicant declares and an additional one (e.g. English (e.g. registered declarations and Swahili) adds this item. • In no case does it change or supplement the key elements (name, surname, father name, date of birth, nationality). • When the registration form is completed, the registered data are read.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=If, when registering an application for international protection, the applicant refers to a State bound by Regulation 604/2013 with regard to the criteria set by it, the recorder should investigate whether such a Regulation is applicable (Case Dublin).
 
|process_step_description=If, when registering an application for international protection, the applicant refers to a State bound by Regulation 604/2013 with regard to the criteria set by it, the recorder should investigate whether such a Regulation is applicable (Case Dublin).
 
|process_step_note=Dublin case: cases of applicants for international protection subject to the Dublin III Regulation (Regulation No 604/2013 of the European Union, sometimes referred to as Dublin Regulation as the Member State of the Union responsible for examining the application for asylum seekers seeking international protection within the European Union.
 
|process_step_note=Dublin case: cases of applicants for international protection subject to the Dublin III Regulation (Regulation No 604/2013 of the European Union, sometimes referred to as Dublin Regulation as the Member State of the Union responsible for examining the application for asylum seekers seeking international protection within the European Union.
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=When a couple or family comes to the Asylum Regional Office to apply for asylum in full, they should be asked if the marriage was made (or the family existed) before or after their departure from the country of origin. If the marriage has been performed (or the family existed) before leaving the country of origin, then for his spouse (and any children) they become a member.
 
|process_step_description=When a couple or family comes to the Asylum Regional Office to apply for asylum in full, they should be asked if the marriage was made (or the family existed) before or after their departure from the country of origin. If the marriage has been performed (or the family existed) before leaving the country of origin, then for his spouse (and any children) they become a member.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
}}
 
}}
 
{{process steps
 
{{process steps
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=We should distinguish between accompanied and unaccompanied minors , minors over 15 years of age (whether unaccompanied or not) can apply themselves automatically, while minors under 15 apply through the person accompanying them (if accompanied) or their representative (if they are unaccompanied).
 
|process_step_description=We should distinguish between accompanied and unaccompanied minors , minors over 15 years of age (whether unaccompanied or not) can apply themselves automatically, while minors under 15 apply through the person accompanying them (if accompanied) or their representative (if they are unaccompanied).
 
|process_step_note=Upon completion of the registration of an unaccompanied minor (more than 15 years old) the relevant document to the Public Prosecutor or Prosecutor of Priorities, the Directorate-General for Social Solidarity of the Ministry of Labour and Social Affairs and the National Centre for Social Solidarity on the appointment of a Commissioner (if not designated at a previous stage) is drawn up. If the Prosecutor is informed and invited to do so, the representative of the Juvenile Public Prosecutor (Advisor of Minors, commissioner or other representative appointed) must be informed if the interview is deferred and invited to attend it on the new date. If the unaccompanied minor has been registered by the Received and Identifying Office, which has already requested the appointment of the Commissioner, the Regional Asylum Office must send to the Prosecutor and the other authorities, the relevant Appointing Director of the Office informing and Advisor of the appointment.
 
|process_step_note=Upon completion of the registration of an unaccompanied minor (more than 15 years old) the relevant document to the Public Prosecutor or Prosecutor of Priorities, the Directorate-General for Social Solidarity of the Ministry of Labour and Social Affairs and the National Centre for Social Solidarity on the appointment of a Commissioner (if not designated at a previous stage) is drawn up. If the Prosecutor is informed and invited to do so, the representative of the Juvenile Public Prosecutor (Advisor of Minors, commissioner or other representative appointed) must be informed if the interview is deferred and invited to attend it on the new date. If the unaccompanied minor has been registered by the Received and Identifying Office, which has already requested the appointment of the Commissioner, the Regional Asylum Office must send to the Prosecutor and the other authorities, the relevant Appointing Director of the Office informing and Advisor of the appointment.
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=In the case of a child born in Greece, after registration of his parent, the applicant must provide a certified copy of the child's birth certificate. The registration official then proceeds to "Additional membership". The following procedure shall be followed: • A member's birth certificate shall be issued. • A child shall be photographed and completed "Appendix to the application for international protection of a child born in Greece after the application for a child is submitted to the parent's application" by the model "Absolute child's children under 15" in the "Key Facts". The child's birth record shall be posted only on the child's file and not on the parent's file. • An application for an application for an end date to that of the parent shall be issued. In this case the child's application shall follow the parent's application at which stage is pending and shall be charged to the same operator or Commission as the parent's application.
 
|process_step_description=In the case of a child born in Greece, after registration of his parent, the applicant must provide a certified copy of the child's birth certificate. The registration official then proceeds to "Additional membership". The following procedure shall be followed: • A member's birth certificate shall be issued. • A child shall be photographed and completed "Appendix to the application for international protection of a child born in Greece after the application for a child is submitted to the parent's application" by the model "Absolute child's children under 15" in the "Key Facts". The child's birth record shall be posted only on the child's file and not on the parent's file. • An application for an application for an end date to that of the parent shall be issued. In this case the child's application shall follow the parent's application at which stage is pending and shall be charged to the same operator or Commission as the parent's application.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=Cases of children of applicants who were present in the recording of their parents and who, for any reason, did not come for registration on the same day as their parent but are presented with their parent (which has already been recorded) at a later stage. The recorder must first check the parent’s registration form and confirm that he had declared the existence of that child. If this is not the case, the parent’s registration form must inform the Office’s Head of Administration in order to obtain more instruction.
 
|process_step_description=Cases of children of applicants who were present in the recording of their parents and who, for any reason, did not come for registration on the same day as their parent but are presented with their parent (which has already been recorded) at a later stage. The recorder must first check the parent’s registration form and confirm that he had declared the existence of that child. If this is not the case, the parent’s registration form must inform the Office’s Head of Administration in order to obtain more instruction.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=In the case of a child who was born before his or her parent, but who comes to the service after that, the following procedure is followed: • The parent should produce a certified copy of the child’s birth permit • A new asylum case is created. • A case connection is made to the child’s case with that of his or her parent. • Completed "A application form for international protection for a child born in Greece following the submission of his or her parent’s application" • An interview is scheduled, which is charged to the same operator as his or her parent if possible. • An application form for the child is issued.
 
|process_step_description=In the case of a child who was born before his or her parent, but who comes to the service after that, the following procedure is followed: • The parent should produce a certified copy of the child’s birth permit • A new asylum case is created. • A case connection is made to the child’s case with that of his or her parent. • Completed "A application form for international protection for a child born in Greece following the submission of his or her parent’s application" • An interview is scheduled, which is charged to the same operator as his or her parent if possible. • An application form for the child is issued.
 
|process_step_note=If the applicant declares that she is pregnant, the recorder should inform her that as soon as possible after the birth of her child she should come to the Service with her child and his birth permit in order to record the child. Operator: Officer of the Asylum Service with primary responsibility for examining an application for international protection
 
|process_step_note=If the applicant declares that she is pregnant, the recorder should inform her that as soon as possible after the birth of her child she should come to the Service with her child and his birth permit in order to record the child. Operator: Officer of the Asylum Service with primary responsibility for examining an application for international protection
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
}}
 
}}
 
{{process steps
 
{{process steps
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=For children born in Greece, regardless of whether they were born before or after the application for international protection is submitted, a child's child's application for international protection is required, in order to record their application, to produce a child's birth permit (Art. 65 para. 11 of Law 4636/2019).
 
|process_step_description=For children born in Greece, regardless of whether they were born before or after the application for international protection is submitted, a child's child's application for international protection is required, in order to record their application, to produce a child's birth permit (Art. 65 para. 11 of Law 4636/2019).
 
|process_step_note=Operators should, respectively, request the applicants to present the relevant registration order and in the event that, after having applied to the parent after the interview, it is not presented, they will decide on the child's application to the file.
 
|process_step_note=Operators should, respectively, request the applicants to present the relevant registration order and in the event that, after having applied to the parent after the interview, it is not presented, they will decide on the child's application to the file.
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=Where differences are observed between the parent’s data declared to the Office and those recorded in the registration act, the parent (and the child) will in any event be recorded with the information in the birth permit.
 
|process_step_description=Where differences are observed between the parent’s data declared to the Office and those recorded in the registration act, the parent (and the child) will in any event be recorded with the information in the birth permit.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=If the child's birth permit is presented at a later date than the child's registration, the person receiving the child should check whether the information of the parent and child in ‘Alkyone’ is identical to those of the service.
 
|process_step_description=If the child's birth permit is presented at a later date than the child's registration, the person receiving the child should check whether the information of the parent and child in ‘Alkyone’ is identical to those of the service.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=If the applicant declares a minor but has been transmitted to the Asylum Service, the following examinations shall be followed: • If the conclusion of the medical examinations is indicated to be likely to be more than 18 years old or if the bone age is compatible with that of 18 years old, it shall be recorded as a minor, applying the benefit of the doubt. • If the conclusion of the medical examinations indicates that it is 16 to 17 to 19, then it shall be recorded as a minor by applying the benefit of the doubt. • If the finding is shown to be more than 18 years old and presents original documents (e.g. identity) on the basis of which it appears that it is below 18 and vice versa , the doubt of the administration about its age has been lifted by the medical conclusion , which is valid , yet the applicant shall refer to the Chief Regional Asylum/Sylum Executive Office as being re-registed after that date. • If the applicant has not been identified as being identified as being re-registered by the applicant as being identified as being given to his/regist. • If the applicant as being identified as being identified as being identified as being identified as being given to his/registered as being given to each year in the applicant as being given to the year in the year in the year of birth.
 
|process_step_description=If the applicant declares a minor but has been transmitted to the Asylum Service, the following examinations shall be followed: • If the conclusion of the medical examinations is indicated to be likely to be more than 18 years old or if the bone age is compatible with that of 18 years old, it shall be recorded as a minor, applying the benefit of the doubt. • If the conclusion of the medical examinations indicates that it is 16 to 17 to 19, then it shall be recorded as a minor by applying the benefit of the doubt. • If the finding is shown to be more than 18 years old and presents original documents (e.g. identity) on the basis of which it appears that it is below 18 and vice versa , the doubt of the administration about its age has been lifted by the medical conclusion , which is valid , yet the applicant shall refer to the Chief Regional Asylum/Sylum Executive Office as being re-registed after that date. • If the applicant has not been identified as being identified as being re-registered by the applicant as being identified as being given to his/regist. • If the applicant as being identified as being identified as being identified as being identified as being given to his/registered as being given to each year in the applicant as being given to the year in the year in the year of birth.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=If an applicant is first registered by the Reception and Identification Service, it shall not change its key elements except in cases and under the conditions laid down.
 
|process_step_description=If an applicant is first registered by the Reception and Identification Service, it shall not change its key elements except in cases and under the conditions laid down.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=In the case of the registration of minors or unaccompanied minors, two asylum cases are created between them. In the case of a married minor: a new asylum case is created either with his or her parents or with his or her spouse, who will be recorded in a separate asylum case. In the case where the married child subsequently has children, for the children's applications the procedure for adding a member will be followed. In the case of a multiple child, the first spouse will become a member's member's member's member's member's partner, together with their joint spouse, and in the case of the second spouse a new asylum case is added to and any children's child.
 
|process_step_description=In the case of the registration of minors or unaccompanied minors, two asylum cases are created between them. In the case of a married minor: a new asylum case is created either with his or her parents or with his or her spouse, who will be recorded in a separate asylum case. In the case where the married child subsequently has children, for the children's applications the procedure for adding a member will be followed. In the case of a multiple child, the first spouse will become a member's member's member's member's member's partner, together with their joint spouse, and in the case of the second spouse a new asylum case is added to and any children's child.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=Members of the applicant’s family shall also be included in the ‘adults of his or her children suffering from mental or physical disability and shall not be entitled to an individual application’ . In this case, a member shall be added to the parent’s case by choosing the ‘advanced child’ and the procedure applicable to children under 15.
 
|process_step_description=Members of the applicant’s family shall also be included in the ‘adults of his or her children suffering from mental or physical disability and shall not be entitled to an individual application’ . In this case, a member shall be added to the parent’s case by choosing the ‘advanced child’ and the procedure applicable to children under 15.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=(b) Recording of an application for international protection and informing the competent authorities.
 
|process_step_description=(b) Recording of an application for international protection and informing the competent authorities.
 
}}
 
}}
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|process_step_title=Documents received
 
|process_step_title=Documents received
 
|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=Passport and other identity documents (originals).
 
|process_step_description=Passport and other identity documents (originals).
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=In accordance with the law, the consultant's definition is limited and is defined as ‘a counsellor for the applicant is the doctor, psychologist or social worker who supports him during the examination procedure of his application’.
 
|process_step_description=In accordance with the law, the consultant's definition is limited and is defined as ‘a counsellor for the applicant is the doctor, psychologist or social worker who supports him during the examination procedure of his application’.
 
|process_step_note=In view of the above, the applicant may be accompanied by a record by his or her lawyer and/or other consultant (for a person with mental health problems by his or her psychologist or doctor).
 
|process_step_note=In view of the above, the applicant may be accompanied by a record by his or her lawyer and/or other consultant (for a person with mental health problems by his or her psychologist or doctor).
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=At the end of the procedure, the recorder shall provide the relevant multilingual text and inform the applicant: • for the next stages of the procedure: the date and time of the interview, if it has been determined, that it is necessary to attend it by giving it the relevant information in its language, as otherwise the examination of its application will be interrupted, that in the interview he should demonstrate any original document he has in his possession and provide other documents relating to his case, that he must always have with him his form, which should not falsify (not to plasticise, not to write on him). • for his rights and obligations, as resulting from Articles 69 and 78 of Law 4636/2019.
 
|process_step_description=At the end of the procedure, the recorder shall provide the relevant multilingual text and inform the applicant: • for the next stages of the procedure: the date and time of the interview, if it has been determined, that it is necessary to attend it by giving it the relevant information in its language, as otherwise the examination of its application will be interrupted, that in the interview he should demonstrate any original document he has in his possession and provide other documents relating to his case, that he must always have with him his form, which should not falsify (not to plasticise, not to write on him). • for his rights and obligations, as resulting from Articles 69 and 78 of Law 4636/2019.
 
|process_step_note=A copy of the registration form shall not be delivered after registration to the applicant. If requested either by him or by any of his lawyers, he shall submit an application and, after approval by the Head of the Regional Asylum Office, he shall be granted an exact copy.
 
|process_step_note=A copy of the registration form shall not be delivered after registration to the applicant. If requested either by him or by any of his lawyers, he shall submit an application and, after approval by the Head of the Regional Asylum Office, he shall be granted an exact copy.
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=If the applicant declares that he wishes to stay, the recorder should draw up a request for residence addressed to the asylum seeker’s Directorate (via e-mail) or to the Special Secretariat for the Protection of Unaccompanied minors of the Ministry of Migration and Asylum.
 
|process_step_description=If the applicant declares that he wishes to stay, the recorder should draw up a request for residence addressed to the asylum seeker’s Directorate (via e-mail) or to the Special Secretariat for the Protection of Unaccompanied minors of the Ministry of Migration and Asylum.
 
}}
 
}}
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|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=Upon completion of the registration of the application for international protection, the recorder shall accompany the applicant to the officer responsible for fingerprinting and sending them to the Eurodac Central Base.
 
|process_step_description=Upon completion of the registration of the application for international protection, the recorder shall accompany the applicant to the officer responsible for fingerprinting and sending them to the Eurodac Central Base.
 
|process_step_note=Eurodac: Central European fingerprint database.
 
|process_step_note=Eurodac: Central European fingerprint database.
Line 529: Line 536:
 
|process_step_official=Competent Employee
 
|process_step_official=Competent Employee
 
|process_step_implementation=Manual Action
 
|process_step_implementation=Manual Action
−
|process_step_duration_min=60
+
|process_step_duration_min=PT1M
−
|process_step_duration_max=60
+
|process_step_duration_max=PT1M
 
|process_step_description=The staff member of Eurodac 1 must deliver to the applicant/applicant the information sheet for applicants for international protection and the information brochure for the Dublin Regulation, unless they have been given at an earlier stage.
 
|process_step_description=The staff member of Eurodac 1 must deliver to the applicant/applicant the information sheet for applicants for international protection and the information brochure for the Dublin Regulation, unless they have been given at an earlier stage.
 
}}
 
}}

Revision as of 15:58, 24 July 2023



8bfef0de-ad06-40b1-97c6-b222dd16a3c7 593768 Καταγραφή των αιτούντων διεθνή προστασία

At a glance

Points of service

Asylum Service, MINISTRY OF IMMIGRATION AND ASYLUM

Digital provision points

  • The service is not provided digitally

Number of required documents

6

Fees

Provided without cost

Estimated Time

1 month

Description

The procedure concerns the registration of applicants for international protection. Any third-country national or stateless person has the right to apply for international protection.

The application is submitted before the Receiving Authorities, which are the Regional Asylum Offices, the Autonomous Units and the Mobile Units of the Asylum Service, where a full registration is immediately carried out.

The full record shall include at least the identity data, the country of origin of the applicant, the name of the father, mother, spouse and children, biometric identification data, as well as a full statement of the reasons why the applicant is seeking international protection, the address of residence or stay, and, if the applicant wishes, the appointment of a representative. It is addressed to citizens.

Basic information

Competent body

MINISTRY OF IMMIGRATION AND ASYLUM

Authority/Public body’s Unit responsible for the institutional framework of the procedure

Authority responsible for the provision of the procedure

MINISTRY OF IMMIGRATION AND ASYLUM

Service / organizational unit of a authority entity

Asylum Service

Provided to

Foreigners, Immigrants/Refugees

Related links


Last update

07/11/2024

Application




What you will need

    Print

    Requirements

      Fees

        Related




        Output & Results

        Output

        Administrative Act

        Steps

          Digital steps

            Other information

            Official title

            Full registration of applicants for international protection

            Languages supported

            Greek, English

            Legislation

              Categories

              Τype of procedure

              Applications

              Trigger

              Applied for

              Trigger (submission method)

              Application (handwritten)

              Life events

              Asylum Services, Asylum Services

              Type

              Outgoing
              D4

              ,,


            • 1 Citizenship Applicants for international protection shall be nationals of third countries or stateless persons seeking not to be expelled because they fear persecution on grounds of race, religion, nationality, participation in a particular social group or political conviction, or because they are in danger of being seriously damaged in the country of origin or prior residence, in particular because they are at risk of death or execution, torture or inhumane or degrading treatment, or because their life or integrity is at risk of international or civil conflict.


              No No

            • 1 The procedure concerns the extradition of a DSR and is addressed to those who have been drafted a Brigadierate Act of Birth in the Hellenic Division. Birth certificate

              The procedure concerns the extradition of a DSR and is addressed to those who have been drafted a Brigadierate Act of Birth in the Hellenic Division.

              Relevant link: https://www.gov.gr/ipiresies/oikogeneia/gennese/lexiarkhike-praxe-genneses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Relevant Procedure: ΔΔ:106576

              Notes: It is requested for children born in Greece, regardless of whether they were born before or after the parent's application for international protection in order to record their application for international protection. For the relationship between a minor and his parent, since the existence of documents in general is the exception to this procedure, no specific documents are required (unless they exist and are presented). The relationship will be verified in particular during the interview procedure.

              Document submitted under requirements: No


              No 9224

            • 2 Travel documents and other identity documents Travel Document

              Travel documents and other identity documents

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Notes: The applicant should deliver the original travel documents in accordance with Article 78(4) of Law 4636/2019 , unless it has delivered them at a previous stage of the procedure (e.g. Police). In this case, the other services must deliver these documents to the Regional Asylum Office. The applicant shall be granted an exact copy of the document receipt.

              Document submitted under requirements: No


              No 4746

            • 3 Houses lease. Proof of Residence

              Houses lease.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Notes: For applicants who do not reside in structures, the applicant will in any event be required to produce a document proving their address (subscriber to a contract, account, hosting declaration etc.), while in the event of constellation, the applicant will be informed that he must at all times provide an address for a relative or a friend who will act as an adversarial person. If applicants cannot produce the above at the time of registration they are informed that they must produce it in their next transaction with the Office (e.g. interview) and this should be noted in the registration form; applicants are informed that although they still do not provide evidence demonstrating their address, the examination of their application may be interrupted due to non-cooperation with the authorities.

              Document submitted under requirements: No


              No 9347

            • 4 Responsibility for hosting Proof of Residence

              Responsibility for hosting

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Notes: For applicants who do not reside in structures, the applicant will in any event be required to produce a document proving their address (subscriber to a contract, account, hosting declaration etc.), while in the event of constellation, the applicant will be informed that he must at all times provide an address for a relative or a friend who will act as an adversarial person. If applicants cannot produce the above at the time of registration they are informed that they must produce it in their next transaction with the Office (e.g. interview) and this should be noted in the registration form; applicants are informed that although they still do not provide evidence demonstrating their address, the examination of their application may be interrupted due to non-cooperation with the authorities.

              Document submitted under requirements: No

              Alternative document of: 3

              Yes 9347

            • 5 Photocopy of the account of Public Enterprises and Bodies Proof of Residence

              Photocopy of the account of Public Enterprises and Bodies

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Notes: For applicants who do not reside in structures, the applicant will in any event be required to produce a document proving their address (subscriber to a contract, account, hosting statement, etc.), while in the event of constellation, the applicant will be informed that he must give an address of a relative or a friendly person who will act as an agent. If the applicants cannot produce the above at the time of registration are informed that they must produce it in their next transaction with the Office (e.g. interview) and this should be noted in the registration form; applicants are informed that although they still do not provide evidence of their address, examination of their application may be interrupted due to non-cooperation with the authorities.

              Document submitted under requirements: No

              Alternative document of: 3

              Yes 9347

            • 6 Judicial order of parental responsibility recognised in Greece. Certificate from a court

              Judicial order of parental responsibility recognised in Greece.

              Relevant link: https://www.gov.gr/arxes/oloi-foreis/dikaiosunes/pistopoietika-dikasterion

              Submission by: Presented by the applicant

              Submitted by: Persons

              Notes: In order to qualify as a couple, the minor should be accompanied by at least one parent (or his stepfather) or another person to whom parental responsibility has been assigned by a judicial decision recognised in Greece. For the relationship of a minor with his or her parent, since the existence of documents in general is the exception to this procedure, no specific documents (unless they exist and are presented) are required. The relationship will be verified in particular in the course of the interview.

              Document submitted under requirements: No


              No 8289

            • 7 Judicial decision nomination of a permanent Commissioner Certificate from a court

              Judicial decision nomination of a permanent Commissioner

              Relevant link: https://www.gov.gr/arxes/oloi-foreis/dikaiosunes/pistopoietika-dikasterion

              Submission by: Presented by the applicant

              Submitted by: Persons

              Notes: In order to qualify as a couple, the minor should be accompanied by at least one parent (or his foster parent) or a permanent commissioner designated by a Greek judicial decision and no other person. For the relationship between a minor and his or her parent, since the existence of documents in general is the exception to this procedure, no specific documents (unless they exist and are presented) are required. The relationship will be verified in particular during the interview procedure.

              Document submitted under requirements: No


              No 8289

            • 8 The procedure concerns the granting of the State Marriage Act, which presupposes registration of the fact of the religious or political marriage at the State Hall of the Municipality, which was held in accordance with Law 344/1976. Marriage certificate

              The procedure concerns the granting of the State Marriage Act, which presupposes registration of the fact of the religious or political marriage at the State Hall of the Municipality, which was held in accordance with Law 344/1976.

              Relevant link: https://www.gov.gr/ipiresies/oikogeneia/oikogeneiake-katastase/lexiarkhike-praxe-gamou

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Persons

              Relevant Procedure: ΔΔ:912456

              Notes: A marriage order shall be filed in case there is one.

              Document submitted under requirements: No


              No 9665

            • Law 4686 2020 96 Α

              Description Improving migration legislation, amending the provisions of Laws 4636/2019 (A 169), 4375/2016 (A 51), 4251/2014 (A 80) and other provisions.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20200100096

            • Law 4636 2019 169 Α

              Description International protection and other provisions

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20190100169

            • European Regulation 604 2013

              Description REGULATION (EU) No 604/2013 of the EUROPEAN PARLIAMENT of 26 June 2013 laying down the criteria and mechanisms for determining the Member State responsible for examining an application for international protection lodged in a Member State by a third-country national or a stateless person (recast)

              Legal references https://eur-lex.europa.eu/eli/reg/2013/604/oj

            • 1 Download Eurodac 3 fingerprints

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description The applicant's fingerprints shall be taken by means of a live scan device from the responsible official to be identified in the Eurodac database.

              Notes No fingerprints are available for children under 14 years of age. Eurodac: Central European fingerprint database.

              No No


            • 2 Eurodac's negative response


              Μethod of Implementation Manual Action

              Description If Eurodac's response is negative, the staff member shall accompany the applicant to a recorder to start recording the application.

              Notes Recorder: Officer of the Asylum Service with primary responsibility to register an application for international protection

              Yes No


            • 3 Eurodac's positive response and Greece's response

              Responsible for Implementation Competent Employee


              Description If Eurodac's response is positive and concerns Greece, then the official must seek the Directory of the Directorate for Criminal Investigations (U.S.) the relevant code number. Then, based on the name, surname, father, date of birth and nationality to be returned by the search in the E.S. Directory, the official should seek him in "Alkion" in foreign searches.

              Notes Alkyone: Information system

              Yes No


            • 4 A positive response from Eurodac to another Member State

              Responsible for Implementation Competent Employee


              Description If Eurodac's response is positive and concerns another Member State, the staff member shall inform the recorder thereof in order to take the necessary steps in the context of a Dublin case.

              Notes Dublin case: cases of applicants for international protection subject to the Dublin III Regulation (Regulation No 604/2013 of the European Union, sometimes referred to as Dublin Regulation as the Member State of the Union responsible for examining the application for asylum seekers seeking international protection within the European Union.

              Yes No


            • 5 Information to the applicant on the procedure to be followed

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Before registering the application, the staff member must: • explain to the applicant the procedure to be followed, • inform him of his obligation to deliver any document (including passports and other travel documents) which he may have in his possession relating to his application for international protection, • inform the applicant of his obligation to reply honestly to the questions which he will be asked, including his actual identity, which can only be changed under very strict conditions, • in the event of a family request, ask the applicant's spouse in particular, if he consents to a family application or if he prefers to submit a self-certification, explaining the consequences of each selection and to complete the corresponding scope of the registration form.

              No No


            • 6 Search for the applicant on the registration or non-will

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Depending on whether or not an alert has been made at a previous stage of will has been made, the recorder should first ask the applicant whether or not he is already in possession of the Applicant's International Simple Recording Notice or not so as to follow the appropriate procedure.

              No No


            • 7 Photo by the applicant/applicant

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description The applicant shall be photographed in such a way that its photograph is placed in his/her digital file and in his/her Bulletin.

              No No


            • 8 Complete the application (registration form)

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description After the entry of the key elements in ‘Alkyone’ the recorder completes the log form; given that in the full registration phase, other than the identification of the applicant's data, a full reference is required for the reasons why the applicant requests international protection, as well as other information critical for all subsequent stages of the procedure, it is necessary that this record be accurately recorded.

              No No


            • 9 Prior logging by the Reception and Identification Service (S.A.T.) (formerly First Reception Service) or prior screening by EL.A.

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description When an applicant for registration is submitted for which the Office is aware that it has previously been registered by the Reception and Identification Service, or this arises from documents submitted or is derived from the information in the search results, the following procedure should be followed: The responsible official: • does not make any changes to the data already registered. • If an area to be filled is empty, it fills it in. • If in any question (e.g. language) the applicant declares and an additional one (e.g. English (e.g. registered declarations and Swahili) adds this item. • In no case does it change or supplement the key elements (name, surname, father name, date of birth, nationality). • When the registration form is completed, the registered data are read.

              Yes No


            • 10 Recording of an application for international protection and applying the Rules of Procedure ‘Dublin III’

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description If, when registering an application for international protection, the applicant refers to a State bound by Regulation 604/2013 with regard to the criteria set by it, the recorder should investigate whether such a Regulation is applicable (Case Dublin).

              Notes Dublin case: cases of applicants for international protection subject to the Dublin III Regulation (Regulation No 604/2013 of the European Union, sometimes referred to as Dublin Regulation as the Member State of the Union responsible for examining the application for asylum seekers seeking international protection within the European Union.

              Yes No


            • 11 Recording of spouses (case of initial application for international protection)

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description When a couple or family comes to the Asylum Regional Office to apply for asylum in full, they should be asked if the marriage was made (or the family existed) before or after their departure from the country of origin. If the marriage has been performed (or the family existed) before leaving the country of origin, then for his spouse (and any children) they become a member.

              Yes No


            • 12 Recording of spouses (case of subsequent application for international protection)

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action


              Yes No


            • 13 Minors (accompanied and unaccompanied minors)

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description We should distinguish between accompanied and unaccompanied minors , minors over 15 years of age (whether unaccompanied or not) can apply themselves automatically, while minors under 15 apply through the person accompanying them (if accompanied) or their representative (if they are unaccompanied).

              Notes Upon completion of the registration of an unaccompanied minor (more than 15 years old) the relevant document to the Public Prosecutor or Prosecutor of Priorities, the Directorate-General for Social Solidarity of the Ministry of Labour and Social Affairs and the National Centre for Social Solidarity on the appointment of a Commissioner (if not designated at a previous stage) is drawn up. If the Prosecutor is informed and invited to do so, the representative of the Juvenile Public Prosecutor (Advisor of Minors, commissioner or other representative appointed) must be informed if the interview is deferred and invited to attend it on the new date. If the unaccompanied minor has been registered by the Received and Identifying Office, which has already requested the appointment of the Commissioner, the Regional Asylum Office must send to the Prosecutor and the other authorities, the relevant Appointing Director of the Office informing and Advisor of the appointment.

              Yes No


            • 14 Recording of a child born in Greece after registration of the parent’s application and examination pending

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description In the case of a child born in Greece, after registration of his parent, the applicant must provide a certified copy of the child's birth certificate. The registration official then proceeds to "Additional membership". The following procedure shall be followed: • A member's birth certificate shall be issued. • A child shall be photographed and completed "Appendix to the application for international protection of a child born in Greece after the application for a child is submitted to the parent's application" by the model "Absolute child's children under 15" in the "Key Facts". The child's birth record shall be posted only on the child's file and not on the parent's file. • An application for an application for an end date to that of the parent shall be issued. In this case the child's application shall follow the parent's application at which stage is pending and shall be charged to the same operator or Commission as the parent's application.

              Yes No


            • 15 Recording of a child not coming on the same day as his parent

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Cases of children of applicants who were present in the recording of their parents and who, for any reason, did not come for registration on the same day as their parent but are presented with their parent (which has already been recorded) at a later stage. The recorder must first check the parent’s registration form and confirm that he had declared the existence of that child. If this is not the case, the parent’s registration form must inform the Office’s Head of Administration in order to obtain more instruction.

              Yes No


            • 16 Recording of a child born prior to the granting of international protection status to his or her parent but presented to the Asylum Service after the grant

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description In the case of a child who was born before his or her parent, but who comes to the service after that, the following procedure is followed: • The parent should produce a certified copy of the child’s birth permit • A new asylum case is created. • A case connection is made to the child’s case with that of his or her parent. • Completed "A application form for international protection for a child born in Greece following the submission of his or her parent’s application" • An interview is scheduled, which is charged to the same operator as his or her parent if possible. • An application form for the child is issued.

              Notes If the applicant declares that she is pregnant, the recorder should inform her that as soon as possible after the birth of her child she should come to the Service with her child and his birth permit in order to record the child. Operator: Officer of the Asylum Service with primary responsibility for examining an application for international protection

              Yes No


            • 17 Installation of a child born after the granting of a status to his or her parent

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action


              Yes No


            • 18 Registration of a child born in Greece and a birth permit

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description For children born in Greece, regardless of whether they were born before or after the application for international protection is submitted, a child's child's application for international protection is required, in order to record their application, to produce a child's birth permit (Art. 65 para. 11 of Law 4636/2019).

              Notes Operators should, respectively, request the applicants to present the relevant registration order and in the event that, after having applied to the parent after the interview, it is not presented, they will decide on the child's application to the file.

              Yes No


            • 19 Parent’s and child’s registration where the elements of the registration act are different from those stated at the Asylum Service (proofing of the birth permit when recording the parent and the child)

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Where differences are observed between the parent’s data declared to the Office and those recorded in the registration act, the parent (and the child) will in any event be recorded with the information in the birth permit.

              Yes No


            • 20 Parent’s and child’s registration where the elements of the registration act are different from those stated at the Asylum Service (procedure of the birth permit at a later date on the parent’s registration)

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description If the child's birth permit is presented at a later date than the child's registration, the person receiving the child should check whether the information of the parent and child in ‘Alkyone’ is identical to those of the service.

              Yes No


            • 21 Recording of minors who have been or will be subjected to medical examinations (applicants recorded by the Regional Asylum Office without prior registration by the Reception and Identification Service)

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description If the applicant declares a minor but has been transmitted to the Asylum Service, the following examinations shall be followed: • If the conclusion of the medical examinations is indicated to be likely to be more than 18 years old or if the bone age is compatible with that of 18 years old, it shall be recorded as a minor, applying the benefit of the doubt. • If the conclusion of the medical examinations indicates that it is 16 to 17 to 19, then it shall be recorded as a minor by applying the benefit of the doubt. • If the finding is shown to be more than 18 years old and presents original documents (e.g. identity) on the basis of which it appears that it is below 18 and vice versa , the doubt of the administration about its age has been lifted by the medical conclusion , which is valid , yet the applicant shall refer to the Chief Regional Asylum/Sylum Executive Office as being re-registed after that date. • If the applicant has not been identified as being identified as being re-registered by the applicant as being identified as being given to his/regist. • If the applicant as being identified as being identified as being identified as being identified as being given to his/registered as being given to each year in the applicant as being given to the year in the year in the year of birth.

              Yes No


            • 22 Recording of minors who have been or will be subjected to medical examinations (applicant/applicant first recorded by the Reception and Identification Service and then submitted an application for a GAAP)

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description If an applicant is first registered by the Reception and Identification Service, it shall not change its key elements except in cases and under the conditions laid down.

              Yes No


            • 23 Case recording and links

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description In the case of the registration of minors or unaccompanied minors, two asylum cases are created between them. In the case of a married minor: a new asylum case is created either with his or her parents or with his or her spouse, who will be recorded in a separate asylum case. In the case where the married child subsequently has children, for the children's applications the procedure for adding a member will be followed. In the case of a multiple child, the first spouse will become a member's member's member's member's member's partner, together with their joint spouse, and in the case of the second spouse a new asylum case is added to and any children's child.

              Yes No


            • 24 Recording and adult children with family

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Members of the applicant’s family shall also be included in the ‘adults of his or her children suffering from mental or physical disability and shall not be entitled to an individual application’ . In this case, a member shall be added to the parent’s case by choosing the ‘advanced child’ and the procedure applicable to children under 15.

              Yes No


            • 25 Request for international protection from prisoners

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description (b) Recording of an application for international protection and informing the competent authorities.

              Yes No


            • 26 Documents received

              Responsible for Implementation Competent Employee


              Description Passport and other identity documents (originals).

              No No


            • 27 Participation of the applicant's advisers on registration

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description In accordance with the law, the consultant's definition is limited and is defined as ‘a counsellor for the applicant is the doctor, psychologist or social worker who supports him during the examination procedure of his application’.

              Notes In view of the above, the applicant may be accompanied by a record by his or her lawyer and/or other consultant (for a person with mental health problems by his or her psychologist or doctor).

              No No


            • 28 Information to the applicant after the registration has been completed

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description At the end of the procedure, the recorder shall provide the relevant multilingual text and inform the applicant: • for the next stages of the procedure: the date and time of the interview, if it has been determined, that it is necessary to attend it by giving it the relevant information in its language, as otherwise the examination of its application will be interrupted, that in the interview he should demonstrate any original document he has in his possession and provide other documents relating to his case, that he must always have with him his form, which should not falsify (not to plasticise, not to write on him). • for his rights and obligations, as resulting from Articles 69 and 78 of Law 4636/2019.

              Notes A copy of the registration form shall not be delivered after registration to the applicant. If requested either by him or by any of his lawyers, he shall submit an application and, after approval by the Head of the Regional Asylum Office, he shall be granted an exact copy.

              No No


            • 29 Request for accommodation

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description If the applicant declares that he wishes to stay, the recorder should draw up a request for residence addressed to the asylum seeker’s Directorate (via e-mail) or to the Special Secretariat for the Protection of Unaccompanied minors of the Ministry of Migration and Asylum.

              No No


            • 30 Receiving fingerprints

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Upon completion of the registration of the application for international protection, the recorder shall accompany the applicant to the officer responsible for fingerprinting and sending them to the Eurodac Central Base.

              Notes Eurodac: Central European fingerprint database.

              No No


            • 31 Information booklet

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description The staff member of Eurodac 1 must deliver to the applicant/applicant the information sheet for applicants for international protection and the information brochure for the Dublin Regulation, unless they have been given at an earlier stage.

              No No


            • Administration - Communication - Regional Asylum Offices and Self-Regions Asylum


            • Reception and identification procedures


            • Application for international protection


            • Unaccompanied Minors
              • Retrieved from "https://en.mitos.gov.gr/index.php?title=ΔΔ:Registration_of_applicants_for_international_protection&oldid=65793"
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