Difference between revisions of "ΔΔ:Student traineeships at Diplomatic Missions of the Ministry of Foreign Affairs through the Erasmus+ programme"

From National Registry of Administrative Public Services
 
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|process_provision_org_owner_directory=624255
 
|process_provision_org_owner_directory=624255
 
|process_provision_org_group=8210
 
|process_provision_org_group=8210
−
|process_provision_org=11712
 
 
|process_remarks=Students at all levels can complete a traineeship with the Diplomatic Missions of the Ministry of Foreign Affairs (Embassies, Permanent Missions, Consulates General, Consulates).
 
|process_remarks=Students at all levels can complete a traineeship with the Diplomatic Missions of the Ministry of Foreign Affairs (Embassies, Permanent Missions, Consulates General, Consulates).
 
|process_estimated_implementation_duration_max=P1Y
 
|process_estimated_implementation_duration_max=P1Y
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|process_tax_type=Applications,Approvals,Decisions,Trainings
 
|process_tax_type=Applications,Approvals,Decisions,Trainings
 
|process_life_events=Educational resumé,Testament / legacy issues,Training,Universities and courses
 
|process_life_events=Educational resumé,Testament / legacy issues,Training,Universities and courses
 +
|process_total_duration_steps_min=8208000
 +
|process_total_duration_steps_max=15984000
 
|process_cost_min=0.00
 
|process_cost_min=0.00
 
|process_cost_max=0.00
 
|process_cost_max=0.00
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|process_step_exit=No
 
|process_step_exit=No
 
|process_step_child=No
 
|process_step_child=No
 +
|process_step_title=Completion and signature of supporting documents (before mobility)
 
|process_step_official=Action by a natural/legal person
 
|process_step_official=Action by a natural/legal person
 +
|process_step_duration_min=P1D
 +
|process_step_duration_max=P1D
 +
|process_step_description=Before the traineeship is carried out, the selected students send to the Diplomatic Mission the Before the Mobility section of the Learning Agreement, which is completed and signed by all three parties (Diplomatic Mission, student, university). Students must then send it to their university.
 
}}
 
}}
 
{{process steps
 
{{process steps
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|process_step_exit=No
 
|process_step_exit=No
 
|process_step_child=No
 
|process_step_child=No
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|process_step_title=Conduct of traineeship
 
|process_step_official=Action by a natural/legal person
 
|process_step_official=Action by a natural/legal person
 +
|process_step_description=Students carry out their traineeship at the Diplomatic Mission.
 
}}
 
}}
 
{{process steps
 
{{process steps
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|process_step_exit=No
 
|process_step_exit=No
 
|process_step_child=No
 
|process_step_child=No
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|process_step_title=End of traineeship Completion and signature of supporting documents (after the mobility)
 
|process_step_official=Co-competent Authority
 
|process_step_official=Co-competent Authority
 
|process_step_co_org=40151
 
|process_step_co_org=40151
 +
|process_step_description=At the end of the student traineeship, the After the Mobility section of the Learning Agreement is completed and signed, and submitted by the student to the Traineeship Office or Registrar of their university.
 
}}
 
}}
 
{{process steps
 
{{process steps
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|process_step_exit=No
 
|process_step_exit=No
 
|process_step_child=No
 
|process_step_child=No
 +
|process_step_title=Issue of certificate of completion of traineeship
 
|process_step_official=Competent body
 
|process_step_official=Competent body
 +
|process_step_description=The Diplomatic Mission issues a certificate of completion of the student traineeship.
 
}}
 
}}
 
{{process useful links
 
{{process useful links
 +
|process_useful_link_title=Ministry of Foreign Affairs/Career Opportunities/Traineeships
 
|process_useful_link_url=https://www.mfa.gr/eykairies-stadiodromias/praktike-askese/prokeruxe-theseon-gia-praktike-askese-phoiteton-se-arkhes-tes-exoterikes-uperesias-gia-to-akademaiko-etos-2023-2024.html
 
|process_useful_link_url=https://www.mfa.gr/eykairies-stadiodromias/praktike-askese/prokeruxe-theseon-gia-praktike-askese-phoiteton-se-arkhes-tes-exoterikes-uperesias-gia-to-akademaiko-etos-2023-2024.html
 
}}
 
}}
 
{{process useful links
 
{{process useful links
 +
|process_useful_link_title=Ministry of Foreign Affairs/Career Opportunities/Traineeships
 
|process_useful_link_url=https://www.mfa.gr/eykairies-stadiodromias/praktike-askese/prokeruxe-theseon-gia-praktike-askese-se-ma-ee-gia-to-akademaiko-etos-2023-2024.html
 
|process_useful_link_url=https://www.mfa.gr/eykairies-stadiodromias/praktike-askese/prokeruxe-theseon-gia-praktike-askese-se-ma-ee-gia-to-akademaiko-etos-2023-2024.html
 
}}
 
}}

Latest revision as of 11:33, 30 March 2026



1016c079-310f-4928-89ad-1bb6180c42fd 116793 Πρακτική Άσκηση Φοιτητών σε Αρχές Εξωτερικής Υπηρεσίας του Υπουργείου Εξωτερικών μέσω προγραμμάτων Erasmus +

At a glance

Points of service

MINISTRY OF FOREIGN AFFAIRS

Digital provision points

  • The service is not provided digitally

Number of required documents

4

Fees

Provided without cost

Estimated Time

1 year

Description

The procedure concerns student traineeships at Diplomatic Missions of the Ministry of Foreign Affairs through the Erasmus+ programme.

Basic information

Competent body

MINISTRY OF FOREIGN AFFAIRS

Authority/Public body’s Unit responsible for the institutional framework of the procedure


Provided to

University students, Bodies that Execute It

Related links

Validity duration

Variable subject to conditions

Notes

Students at all levels can complete a traineeship with the Diplomatic Missions of the Ministry of Foreign Affairs (Embassies, Permanent Missions, Consulates General, Consulates).

Last update

30/03/2026

Application

Application Type

Application

Submission by:

Presented by the applicant (email)

Submitted by:

Persons

Title

A simple request via email from the student applicant is sufficient.

Notes:

Email address admin_trainees@rp-grece.be. Notification to the Diplomatic Academy ac_trainees@mfa.gr. There is no application form.

What you will need

Means of authentication, identification and signature

Identification document

    Print

    Requirements

      Fees

        Related



        Output & Results


        Steps

          Digital steps

            Other information

            Official title

            Student traineeships at Diplomatic Missions of the Ministry of Foreign Affairs through the Erasmus+ programme

            Languages supported

            Greek, English

            Legislation

              Categories

              Τype of procedure

              Applications, Approvals, Decisions, Trainings

              Trigger

              Applied for

              Trigger (submission method)

              email

              Life events

              Educational resumé, Testament / legacy issues, Training, Universities and courses

              Type

              Outgoing

              End of Process

              Ιndefinite

              ,,,,,,,


            • 1 Educational Student status (all levels)

              No No

            • 2 Educational Students must have been accepted into an Erasmus+ programme

              No No

            • 1 ID card or passport Identification document

              ID card or passport

              Submission by: Presented by the applicant (email)

              Submitted by: Persons


              Document submitted under requirements: No


              No 2244

            • 2 Curriculum vitae with photograph Curriculum Vitae (CV)

              Curriculum vitae with photograph



              Document submitted under requirements: No


              No 7597

            • 3 Certificate of insurance valid for the duration of the traineeship. Proof of Insurance

              Certificate of insurance valid for the duration of the traineeship.



              Notes: (1) The Insurance Certificate should be valid for the duration of the student’s traineeship, in the workplace. (2) The declaration on honour is attached to the relevant link.

              Document submitted under requirements: No


              No 7210

            • 4 If accepted, the student signs a solemn declaration Additional supporting documents

              If accepted, the student signs a solemn declaration

              Submission by: Presented by the applicant (email)

              Submitted by: Persons

              Notes: Text of the solemn declaration: Under my personal responsibility and being aware of the penalties (3) provided for in article 22(6) of Law 1599/1986: I declare that I waive any pecuniary or other claim from the (Diplomatic Mission) _________________________and the Greek State concerning the performance of my approved traineeship programme at the above Diplomatic Mission, and I also declare that I have secured the insurance required by the legislation on health and safety, general third-party civil liability and personal accident insurance in the workplace, the costs of which I will cover myself, for the duration of the traineeship that I complete at the (Diplomatic Mission)___________________, A solemn declaration form can also be found at the relevant address on the website of the Ministry of Foreign Affairs: https://www.mfa.gr/eykairies-stadiodromias/praktike-askese/prokeruxe-theseon-gia-praktike-askese-phoiteton-se-arkhes-tes-exoterikes-uperesias-gia-to-akademaiko-etos-2023-2024.html

              Document submitted under requirements: No


              No 9102

            • Law 10 4998 2022 221 Α

              Description Diplomatic Academy – Amendment of Article 44(1)(2) and Article 45(1) of Law 4781/2021

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20220100221

            • Law 44 4781 2021 31 Α

              Description Address and purpose of the Diplomatic Academy.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20210100031

            • 1 Sending of a document from the Diplomatic Academy to a Diplomatic Mission regarding the requested number of traineeships

              Responsible for Implementation Competent Directorate

              Μethod of Implementation Manual Action

              Description The Diplomatic Academy sends a document to all Diplomatic Missions (Embassies, Permanent Missions, Consulates General, Consulates, Liaison Offices) requesting them to notify the DA of the need for student traineeships, the requirements and the number of positions per academic year (i.e. 4 terms).

              No No


            • 2 Gathering of data by the Diplomatic Academy and issuing of an Announcement with a comprehensive table of vacancies for traineeships

              Responsible for Implementation Competent Directorate


              Description The Diplomatic Academy gathers all the requests from the Diplomatic Missions and then compiles a table with the corresponding positions and requirements, in order to issue a Recommendation from the Diplomatic Missions to the Diplomatic Academy for the acceptance of a call for student applications (for each academic year), which is posted on the website of the Ministry of Foreign Affairs and forwarded to the competent bodies.

              No No


            • 3 Provision of information to students by universities

              Responsible for Implementation Co-competent Authority

              Μethod of Implementation Manual Action

              Description Students should first contact the Traineeship Office or Registrar of their university, which will guide them through the Erasmus+ procedures (selection criteria, requirements, bureaucracy).

              No No


            • 4 Receipt of expressions of interest from students of all levels by the Diplomatic Missions of the Ministry of Foreign Affairs

              Responsible for Implementation Competent body

              Μethod of Implementation Manual Action

              Description The students selected by the universities express their interest in a traineeship at the Diplomatic Missions of the Ministry of Foreign Affairs by sending an email stating that they have been approved by their university for the Erasmus+ programme and the period during which they wish to carry out their traineeship.

              No No


            • 5 Preparation and conduct of an interview/briefing by a competent official of the Mission

              Responsible for Implementation Competent Employee


              Description Provided that the students meet the requirements, based on the MFA announcement, the competent Foreign Mission notifies them by e-mail and informs them of whether or not an interview/briefing will take place. Once the supporting documents are collected, the interview/briefing is conducted by the competent officer of the Diplomatic Mission, in order for the final selection to be made by the head of the department or the Diplomatic Mission.

              Notes It is at the absolute discretion of each Mission to decide whether or not to process an application and whether or not to interview the applicant.

              No No


            • 6 Recommendation from a Diplomatic Mission to the Diplomatic Academy to accept a student

              Responsible for Implementation Competent body


              Description The Diplomatic Mission shall send to the Diplomatic Academy for approval the names, correspondence and supporting documents of the candidate students they wish to employ.

              No No


            • 7 Official acceptance of students by a Diplomatic Mission

              Responsible for Implementation Competent body


              Description (a) The Diplomatic Mission formally notifies the student of his/her acceptance, and the student in question must complete, sign and send a declaration on honour (see notes below). (b) On receipt of the declaration on honour, the Diplomatic Mission completes and signs the Letter of Acceptance, which it returns to the student to be submitted to their university.

              Notes The student signs a solemn declaration with the following text: I declare that I waive any pecuniary or other claim from the (Diplomatic Mission) _________________________and the Greek State concerning the performance of my approved traineeship programme at the above Diplomatic Mission, and I also declare that I have secured the insurance required by the legislation on health and safety, general third-party civil liability and personal accident insurance in the workplace, the costs of which I will cover myself, for the duration of the traineeship that I complete at the (Diplomatic Mission)___________________,

              No No


            • 8 Completion and signature of supporting documents (before mobility)

              Responsible for Implementation Action by a natural/legal person


              Description Before the traineeship is carried out, the selected students send to the Diplomatic Mission the Before the Mobility section of the Learning Agreement, which is completed and signed by all three parties (Diplomatic Mission, student, university). Students must then send it to their university.

              No No


            • 9 Conduct of traineeship

              Responsible for Implementation Action by a natural/legal person


              Description Students carry out their traineeship at the Diplomatic Mission.

              No No


            • 10 End of traineeship Completion and signature of supporting documents (after the mobility)

              Responsible for Implementation Co-competent Authority

              Co-responsible for Implementation MINISTRY OF EDUCATION, SPORTS AND RELIGIOUS AFFAIRS

              Description At the end of the student traineeship, the After the Mobility section of the Learning Agreement is completed and signed, and submitted by the student to the Traineeship Office or Registrar of their university.

              No No


            • 11 Issue of certificate of completion of traineeship

              Responsible for Implementation Competent body


              Description The Diplomatic Mission issues a certificate of completion of the student traineeship.

              No No


            • Ministry of Foreign Affairs/Career Opportunities/Traineeships


            • Ministry of Foreign Affairs/Career Opportunities/Traineeships
              • Retrieved from "https://en.mitos.gov.gr/index.php?title=ΔΔ:Student_traineeships_at_Diplomatic_Missions_of_the_Ministry_of_Foreign_Affairs_through_the_Erasmus%2B_programme&oldid=72791"
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