View source for ΔΔ:Replacement of a residence document to UK citizens as beneficiaries of the UK-EU Withdrawal Agreement

{{process
|process_official_title=Replacement of a residence document to UK citizens as beneficiaries of the UK-EU Withdrawal Agreement
|process_alternative_titles=Replacement of a residence document to citizens of the United Kingdom as beneficiaries of the Withdrawal Agreement of the United Kingdom from the European Union in the event of loss, theft, damage or alteration of the holders details.
|process_description=The procedure is addressed to citizens of the United Kingdom who are beneficiaries of the Withdrawal Agreement of the United Kingdom from the European Union, and who, in the event of loss, theft or damage of their residence document under the Agreement of Withdrawal or change of their data, may request the competent police services to replace it.
|process_org_owner_is_private=No
|process_org_owner=23371
|process_provision_org_group=8875, 5092, 4895
|process_provision_org=31247
|process_remarks=Immigration Departments are the competent services for Residents in Attica and Thessaloniki and Security Sub-directorates and Departments handling foreign affairs at the headquarters of the Police Departments of the country for residents in the rest of the country.
|process_estimated_implementation_duration_max=P15D
|process_provided_language=English, Greek
|process_evidence_identification_type=Identification document
|process_type=Outgoing
|process_trigger=Applied for
|process_trigger_type=Application (handwritten)
|process_output_type=Administrative Act, Decision, Document Production
|process_validity_duration=PT0S
|process_source=Framers, SDG
|process_provided_to=Foreigners
|process_tax_type=Applications
|process_life_events=Third-country nationals (Citizens of other States)
|process_sdg_resource=Hierarchical appeal/recourse
|process_sdg_notes=Against the decision to reject the request, the person concerned shall be entitled, within twenty (20) days following its notification, to bring an action (territorial) in accordance with the provisions of Article 31 of Directive 2004/38/EC before the person responsible for the Directorate of Police or Immigration of Attica and Thessaloniki, who shall decide on the matter within thirty (30) days.
|process_total_duration_steps_min=128760
|process_total_duration_steps_max=2200800
|process_cost_min=16.00
|process_cost_max=16.00
|process_evidence_cost_guarantee=0
|process_evidence_cost_total_number=0
|process_evidence_ex_officio_total_number=0
|process_evidence_alternative_total_number=0
|process_evidence_prerequisite_total_number=5
|process_evidence_total_number=3
|process_evidence_step_total_number=0
|process_evidence_step_digital_total_number=0
|process_sdg_codes=D1, D4
|process_application_type=Application
|process_application_submission_type=Submitted by the applicant (in person or by post)
|process_application_owner=Persons
|process_application_description=Application for the replacement of the residence document under the Withdrawal Agreement in case of loss, theft, damage or alteration of the holders data.
|process_application_note=The application for a residence permit shall be made either by a single person or by an authorised lawyer or by a spouse, ascendants and adult descendants in the competent authorities concerned; the authorisation shall be demonstrated in writing  with the authenticity of the signature of the authorising officer certified by any public authority. In the case of minor children, the application shall be submitted either by the parent having custody or by a lawyer duly authorised by the person having custody. Where custody is exercised by both parents, the presence in person of one parent and the written consent of the other parent, whose handwritten signature shall be certified by any public authority, shall be sufficient.
|process_estimated_implementation_duration=P15D
}}
{{process conditions
|process_conditions_num_id=1
|process_conditions_alternative=No
|process_conditions_type=Citizenship
|process_conditions_name=The replacement and delivery of the residence document under the UK Withdrawal Agreement from the European Union by the Services of the Hellenic Police requires the possession of the nationality of the United Kingdom or a Member State of the Union (for family members of beneficiaries of the Departure Agreement).
}}
{{process conditions
|process_conditions_num_id=2
|process_conditions_alternative=No
|process_conditions_type=Establishment
|process_conditions_name=Replacement and re-issuance of the residence document under the Withdrawal Agreement presupposes that the citizens of the United Kingdom continue to reside in the Greek territory under the conditions laid down in Articles 11 "Uninterrupted residence" and 13 "Residence rights" of the Withdrawal Agreement.
}}
{{process conditions
|process_conditions_num_id=3
|process_conditions_alternative=No
|process_conditions_type=Use
|process_conditions_name=The replacement and re-issuance of the residence document under the Withdrawal Agreement requires the loss or theft of the document.
}}
{{process conditions
|process_conditions_num_id=4
|process_conditions_alternative=Yes
|process_conditions_alternative_of_selector=2
|process_conditions_alternative_of=2
|process_conditions_type=Use
|process_conditions_name=The replacement and re-issuance of the residence document under the Withdrawal Agreement requires the document to be worn.
}}
{{process conditions
|process_conditions_num_id=5
|process_conditions_alternative=Yes
|process_conditions_alternative_of_selector=2
|process_conditions_alternative_of=2
|process_conditions_type=Administrative
|process_conditions_name=The replacement and re-issuance of the residence document under the Withdrawal Agreement requires the change of the holders details, if the passport or equivalent travel document details have been changed by the competent foreign authorities.
}}
{{process conditions
|process_conditions_num_id=6
|process_conditions_alternative=No
|process_conditions_type=Conditions for non-commission of criminal offenses
|process_conditions_name=The replacement and issue of the residence document under the Withdrawal Agreement requires that no restrictions on the right of entry and residence have been imposed on UK citizens residing in Greek territory, in accordance with Article 20 of the Withdrawal Agreement.
}}
{{process conditions
|process_conditions_num_id=7
|process_conditions_alternative=No
|process_conditions_type=Administrative
|process_conditions_name=The replacement and re-issuance of the residence document under the Withdrawal Agreement requires the consent of the applicant to have his/her fingerprints taken. Failure to consent to the taking of fingerprints shall be considered as a failure to fulfil the conditions for granting the residence permit and the decision to grant the residence permit shall be revoked.
}}
{{process evidences cost
|process_evidence_cost_num_id=1
|process_evidence_cost_alternative=No
|process_evidence_cost_type=e-Administrative Fee
|process_evidence_cost_calculation=One-off
|process_evidence_cost_code=2296
|process_evidence_cost_description=Grant-Renewal-Replacement of residence permit
|process_evidence_cost_min=16
|process_evidence_cost_max=16
|process_evidence_cost_url=https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2
|process_evidence_cost_payment_type=Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post
}}
{{process evidences
|process_evidence_num_id=1
|process_evidence_type=4746
|process_evidence_is_under_prerequisite=No
|process_evidence_alternative=No
|process_evidence_submission_type=Presented by the applicant
|process_evidence_owner=Persons
|process_evidence_description=A valid passport or travel document, recognised by Greece.
}}
{{process evidences
|process_evidence_num_id=2
|process_evidence_type=8298
|process_evidence_is_under_prerequisite=No
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
|process_evidence_owner=Persons
|process_evidence_description=Four (4) recent colour photographs in physical form, with technical specifications identical to those of passports, as applicable.
|process_evidence_related_process=MyPhoto for citizens
|process_evidence_related_url=https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/myphoto-gia-polites
}}
{{process evidences
|process_evidence_num_id=3
|process_evidence_type=9347
|process_evidence_is_under_prerequisite=No
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
|process_evidence_owner=Persons
|process_evidence_description=Proof of the applicants address of residence in the Greek territory.
|process_evidence_note=Indicative supporting documents include: leases, title deeds, property titles, utility bills, fixed/mobile telephony bills, tax returns or any other appropriate document in which the applicants address of residence in the Greek territory is officially indicated.
}}
{{process evidences
|process_evidence_num_id=4
|process_evidence_type=4178
|process_evidence_is_under_prerequisite=Yes
|process_evidence_prerequisite=Administrative, Use
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
|process_evidence_owner=Persons
|process_evidence_description=Previous residence permit under Article 18 par. 4 of the Withdrawal Agreement.
|process_evidence_note=The residence document shall only be submitted in cases of damage of the document or alteration of data of its holder.
}}
{{process evidences
|process_evidence_num_id=5
|process_evidence_type=8619
|process_evidence_is_under_prerequisite=Yes
|process_evidence_prerequisite=Administrative
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
|process_evidence_owner=Persons
|process_evidence_description=Official documents — certificates and decisions of a foreign authority concerning the change of the identity of the applicant.
|process_evidence_note=The official documents–certificates and decisions of the foreign Authority shall be submitted only in the case of replacement of the residence document for reasons of alteration of the holder’s identity card; the certificates of documents submitted by the applicant to this effect should be legally translated and validated.
}}
{{process evidences
|process_evidence_num_id=6
|process_evidence_type=9429
|process_evidence_is_under_prerequisite=Yes
|process_evidence_prerequisite=Use
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
|process_evidence_owner=Persons
|process_evidence_description=A photocopy of a declaration of loss or theft of the residence document of the competent police authority.
|process_evidence_note=The photocopy of the relevant declaration of loss or theft of the competent police authority shall be filed only in the event of loss or theft of the residence document; it shall be noted that in the event of loss or theft of the residence permit, the person concerned must state this fact to the nearest competent police authority.
}}
{{process evidences
|process_evidence_num_id=7
|process_evidence_type=5511
|process_evidence_is_under_prerequisite=Yes
|process_evidence_prerequisite=Medical
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
|process_evidence_owner=Persons
|process_evidence_description=Medical certificate of permanent or temporary failure to receive fingerprints
|process_evidence_note=Persons who are completely unable to give fingerprints for physical reasons at the time of submission of the application shall, together with the supporting documents referred to in Article 2, submit a medical certificate bearing the signature of a specialist doctor corresponding to the confirmed condition, demonstrating the permanent or temporary failure to obtain fingerprints; persons who are permanently unable to give fingerprints for physical reasons shall be exempted from the requirement.
}}
{{process evidences
|process_evidence_num_id=8
|process_evidence_type=5511
|process_evidence_is_under_prerequisite=Yes
|process_evidence_prerequisite=Medical
|process_evidence_alternative=No
|process_evidence_submission_type=Submitted by the applicant (in person or by post)
|process_evidence_owner=Persons
|process_evidence_description=Medical certificate of weakness or material difficulty in moving the applicant to the competent fingerprinting service.
|process_evidence_note=Where the person of the applicant is particularly serious grounds for health, which are demonstrated by a medical certificate issued by a medical certificate of equivalent specialty with the condition that it is established and makes it impossible or substantially difficult for him to move to the competent authority (host or nursing establishment, disabled persons), then, exceptionally, an official of the Office shall move to the place where the person concerned is taking the fingerprints with him by means of such electronic equipment and shall follow the intended fingerprinting procedure.
}}
{{process rules
|process_rule_type=European Regulation
|process_rule_decision_number=1030
|process_rule_decision_year=2002
|process_rule_description=Council Regulation (EC) No 1030/2002 of 13 June 2002 establishing a uniform format for residence permits for third-country nationals.
|process_rule_url=https://eur-lex.europa.eu/legal-content/el/ALL/?uri=CELEX%3A32002R1030
}}
{{process rules
|process_rule_type=European Directive
|process_rule_decision_number=2004/38/EK
|process_rule_decision_year=2004
|process_rule_description=European Directive 2004/38/EC constitutes the legal basis for the issue of the residence document referred to in Article 18(4) of the United Kingdom Agreement with the European Union.
|process_rule_url=https://eur-lex.europa.eu/legal-content/EL/TXT/?uri=CELEX%3A02004L0038-20110616
}}
{{process rules
|process_rule_type=European Regulation
|process_rule_decision_number=380
|process_rule_decision_year=2008
|process_rule_description=Council Regulation (EC) No 380/2008 of 18 April 2008 amending Regulation (EC) No 1030/2002 establishing a uniform format for residence permits for third-country nationals.
|process_rule_url=https://eur-lex.europa.eu/legal-content/EL/TXT/?uri=CELEX%3A32008R0380
}}
{{process rules
|process_rule_type=European Regulation
|process_rule_decision_number=1954
|process_rule_decision_year=2017
|process_rule_description=Regulation (EU) 2017/1954 of the European Parliament and of the Council of 25 October 2017 amending Council Regulation (EC) No 1030/2002 establishing a uniform format for residence permits for third-country nationals.
|process_rule_url=https://eur-lex.europa.eu/legal-content/EL/TXT/?uri=CELEX%3A32017R1954
}}
{{process rules
|process_rule_type=Decision of the European institutions
|process_rule_decision_number=135
|process_rule_decision_year=2020
|process_rule_article=18 par. 4 of the Withdrawal Agreement
|process_rule_description=Council Decision (EU) 2020/135 of 30 January 2020 on the conclusion of the Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland from the European Union and the European Atomic Energy Community.
|process_rule_url=https://eur-lex.europa.eu/legal-content/EL/TXT/HTML/?uri=CELEX:12020W/TXT&from=EN#d1e123-7-1
}}
{{process rules
|process_rule_type=Decision of the European institutions
|process_rule_decision_number=1114
|process_rule_decision_year=2020
|process_rule_description=European Commission Implementing Decision No (2020) 1114 concerns the documents to be issued by the Member States to the citizens of the United Kingdom and to the members of their families, irrespective of nationality, in accordance with Article 18(1) and (4) and Article 20 of the Agreement on the withdrawal of the United Kingdom, Great Britain and Northern Ireland from the European Union and the European Atomic Energy Community.
}}
{{process rules
|process_rule_type=Formal document
|process_rule_decision_number=C 173/01
|process_rule_decision_year=2020
|process_rule_description=Communication from the Commission - Guidance document on the agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland from the European Union and the European Atomic Energy Community.
|process_rule_url=https://eur-lex.europa.eu/legal-content/EL/TXT/HTML/?uri=CELEX:52020XC0520(05)&from=EN
}}
{{process rules
|process_rule_type=Joint Ministerial Decision
|process_rule_decision_number=4000/1/113-α΄
|process_rule_decision_year=2020
|process_rule_article=6
|process_rule_description=In accordance with Article 6, the residence permit shall be re-issued in the event of loss, theft, damage or alteration of the identity of the holder.
|process_rule_gazette_doc_number=4610
|process_rule_gazette_doc_issue=Β
|process_rule_url=https://www.et.gr/api/DownloadFeksApi/?fek_pdf=20200204610
}}
{{process steps
|process_step_num_id=1
|process_step_exit=No
|process_step_child=No
|process_step_title=Receipt of application and supporting documentation
|process_step_official=Competent Department
|process_step_implementation=Manual Action
|process_step_duration_min=PT1M
|process_step_duration_max=PT5M
|process_step_description=The official of the competent police office shall receive the application and the supporting documents submitted.
}}
{{process steps
|process_step_num_id=2
|process_step_exit=No
|process_step_child=No
|process_step_title=Completeness check of supporting documents and fulfilment of replacement conditions
|process_step_official=Competent Department
|process_step_implementation=Inspection
|process_step_duration_min=PT1H
|process_step_duration_max=PT3H
|process_step_description=The competent police service checks the completeness of the supporting documents and the applicants fulfilment of the conditions for the replacement of the residence document of article 18 par. 4 of the Withdrawal Agreement.
}}
{{process steps
|process_step_num_id=3
|process_step_exit=No
|process_step_child=No
|process_step_title=Preparing the administrative file and forwarding it to the Head of the Office
|process_step_official=Competent Department
|process_step_implementation=Manual Action
|process_step_duration_min=PT1H
|process_step_duration_max=PT3H
|process_step_description=For the Services at Department level (Immigration Departments or Security Departments) the Commander or his/her deputy decides, while for the Services at Sub-Directorate level (Country Security Sub-Directorates) the Director or his/her deputy decides.
}}
{{process steps
|process_step_num_id=4
|process_step_exit=No
|process_step_child=Yes
|process_step_previous_child_selector=3
|process_step_previous_child=3
|process_step_title=Issue of a replacement decision and issue of the residence document
|process_step_official=Competent Director
|process_step_implementation=Signature
|process_step_duration_min=PT1H
|process_step_duration_max=PT3H
|process_step_description=The Director or the Administrator or their deputies of the competent police service, if they approve the applicants application, shall issue and sign the decision on the replacement and re-issuance of the residence permit referred to in Article 18 par. 4 of the Withdrawal Agreement.
}}
{{process steps
|process_step_num_id=5
|process_step_exit=No
|process_step_child=Yes
|process_step_previous_child_selector=3
|process_step_previous_child=3
|process_step_title=Rejection decision
|process_step_official=Competent Director
|process_step_implementation=Signature
|process_step_duration_min=PT1H
|process_step_duration_max=PT3H
|process_step_description=Rejection of a request shall be made by reasoned decision of the Director-General, which shall be notified by means of evidence pursuant to Article 30 of Directive 2004/38/EC and shall include a return decision, in accordance with Article 21(1) of Law 3907/2011 (A(7)), provided that the legal conditions for that purpose are met.
|process_step_note=Against that decision, the person concerned shall be entitled, within twenty (20) days of its notification, to bring an action (subordinary) in accordance with the provisions of Article 31 of Directive 2004/38/EC before the person responsible for police or Immigration Directorate of Attica and Thessaloniki, who shall decide within thirty (30) days.
}}
{{process steps
|process_step_num_id=6
|process_step_exit=No
|process_step_child=Yes
|process_step_previous_child_selector=3
|process_step_previous_child=3
|process_step_title=Examination of an appeal against a decision of rejection and a decision
|process_step_official=Competent Director
|process_step_implementation=Inspection
|process_step_duration_min=P1D
|process_step_duration_max=P1M
|process_step_description=Where the applicant or the applicant submits a contentious appeal to the person responsible for police or Immigrant Directorates of Attica and Thessaloniki, the application and supporting documents shall be examined and a decision adopted within thirty (30) days shall be taken by him.
|process_step_note=If the appeal is accepted, the case shall be referred back to the Director or Head of the Service responsible locally for the granting of the residence permit and, if the appeal is rejected, a reasoned decision shall be issued, notified to the person concerned by means of a receipt, ordering the enforcement of the return decision, provided that the legal requirements for this purpose are met.
}}
{{process steps
|process_step_num_id=7
|process_step_exit=No
|process_step_child=No
|process_step_title=Acknowledgement of supporting documents
|process_step_official=Competent Department
|process_step_implementation=Manual Action
|process_step_duration_min=PT5M
|process_step_duration_max=PT15M
|process_step_description=In the case of applicants, if the application is approved and until their residence permit is issued, they are granted a certificate of submission of supporting documents.
}}
{{process steps
|process_step_num_id=8
|process_step_exit=No
|process_step_child=No
|process_step_title=Forwarding of the grant decision and referral of the applicant to the competent Fingerprinting Service
|process_step_official=Competent Department
|process_step_implementation=Manual Action
|process_step_duration_min=PT1H
|process_step_duration_max=PT3H
|process_step_description=The competent police department, after completion of the registration procedure and after deciding to grant the residence permit, shall send a copy of the award decision by service and shall refer the person(s) concerned to the appropriate fingerprinting agency in order to submit fingerprints.
}}
{{process steps
|process_step_num_id=9
|process_step_exit=No
|process_step_child=No
|process_step_title=Fingerprinting of the applicant
|process_step_official=Competent Department
|process_step_implementation=Manual Action
|process_step_description=In the case of a minor under six (6) years who is exempted from the requirement of a permanent or temporary marker, the fingerprints of the markers of the two hands of the applicant shall be drawn, except in the case of a child under six (6) who is exempted from the requirement. In the case of a permanent or temporary fingerprinting of the marker, they shall be taken in order to obtain a fingerprint of the thumb or the means or means or means of the same hand, while in the case of a single hand, a fingerprint and a second finger from the existing hand shall be taken, in the same order. Persons who are permanently unable to bear fingerprints for physical reasons shall be exempted from the requirement.
|process_step_note=The citizens concerned submit their fingerprints to the Greek Police Immigration Departments concerned for residents in Attica and Thessaloniki and their passport offices set up and operating in the Country Police Directorates for residents in the rest of the country.
}}
{{process steps
|process_step_num_id=10
|process_step_exit=No
|process_step_child=No
|process_step_title=Dispatch of documents and biometric data
|process_step_official=Competent Department
|process_step_implementation=Manual Action
|process_step_description=After the fingerprints have been taken, the relevant Finger Service sends the Greek Police Headquarters Passport and Safety Documents Directorate, the copy of the decision granting the residence permit sent to them, the fingerprints received and the encrypted page with the details of the holder and his/her fingerprints.
}}
{{process steps
|process_step_num_id=11
|process_step_exit=No
|process_step_child=No
|process_step_title=Printing of a residence document
|process_step_official=Competent Directorate
|process_step_implementation=Manual Action
|process_step_duration_min=P1D
|process_step_duration_max=P15D
|process_step_description=The Directorate for Passports and Security Documents of the Hellenic Police Headquarters shall print the residence permit within fifteen  (15) calendar days of the decision being taken and the required supporting documents.
}}
{{process steps
|process_step_num_id=12
|process_step_exit=No
|process_step_child=No
|process_step_title=Sending of a printed residence document
|process_step_official=Competent Directorate
|process_step_implementation=Manual Action
|process_step_description=The Directorate for Passports and Security Documents of the Hellenic Police Headquarters  forwards the printed residence document by courier services, through the competent fingerprinting service, to the competent police issuing service.
}}
{{process steps
|process_step_num_id=13
|process_step_exit=Yes
|process_step_child=No
|process_step_title=Performance of a printed residence document
|process_step_official=Competent Department
|process_step_implementation=Manual Action
|process_step_description=The competent police issuing authority, upon receipt of the printed residence document, shall invite the person concerned to come to the authority, hand over the certificate of submission of documents issued to him/her at the time of the approval of his/her application and issue him/her with the residence document.
}}
{{process useful links
|process_useful_link_title=Website of the Hellenic Police
|process_useful_link_url=http://www.astynomia.gr/index.php?option=ozo_content&perform=view&id=98268&Itemid=133&lang=
}}
{{process useful links
|process_useful_link_title=National BREXIT website
|process_useful_link_url=https://brexit.gov.gr/
}}