Notification of operation of a language school and/or a language centre to a legal person

cba502d0-bf81-4de5-a093-dbcf02704dfb 131526 Γνωστοποίηση λειτουργίας φροντιστηρίου ή/και κέντρου ξένων γλωσσών σε Νομικό Πρόσωπο

• At a Glance
• Basic information
• Application
• What you will need
• Requirements
• Fees
• Related
• Output
• Steps
• Digital steps
• Other information
• Feedback
• Legislation
• Categories
• Show Procedure
  • Steps
  • Digital Steps

At a glance

Points of service

Available only digitally

Digital provision points

• Notify Business
• EUGO portal (information only)

Number of required documents

14 to 16

Fees

Variable

Estimated Time (digitally)

33 minutes

Description

The procedure concerns the notification of operation of a private language school and/or a language centre to a legal person.

Basic information

Competent body

MINISTRY OF EDUCATION, SPORTS AND RELIGIOUS AFFAIRS

Authority/Public body’s Unit responsible for the institutional framework of the procedure

Authority responsible for the provision of the procedure

NATIONAL ORGANISATION FOR THE CERTIFICATION OF QUALIFICATIONS AND VOCATIONAL GUIDANCE (EOPPEP)

Service / organizational unit of a authority entity

Department for the Authorisation of Structures of the Directorate for the Authorisation of Lifelong Learning Providers

Provided to

Businesses, Legal Entities

Related links

Validity duration

Indefinite

Notes

NOTIFICATION

1. It is the method by which the operator of the economic activity notifies the competent supervisory authorities of its establishment or commencement of operation of its activity and of any changes to its economic activity.

2. It is carried out by the natural person who intends to establish or operate its activity in a specific location and it is a prerequisite for its establishment or operation. The activity is established or the operation commences immediately upon the submission of the notification, without the need of a relevant authorisation.

Last update

01/08/2024

Application

Application Type

Notification/Announcement

Submission by:

Submitted by the applicant (digital)

Submitted by:

Legal entities

Title

Notification of the operation of a private language school and/or a language centre

Notes:

The notification shall be submitted electronically via the OPS-ADE information system or via www.notifybusiness.gov.gr; the notification will be assigned a unique number and a time stamp. The file bearing the unique number serves as proof of submission of the notification.

Prior to the submission of the notification, the operator of the activity is obliged to have collected and keep at the place of its activity, in accordance with the institutional framework, the administrative and building documentation, which must be available for any audit.

Application means the form for completing the above.

What you will need

Means of authentication, identification and signature

Identification with TAXISnet codes

Print

Requirements

Fees

Related

The entire procedure concerns electronic submission of the notification. Once the notification has been submitted, the operator may start operating its activity. Upon the submission of the notification of the operation of the activity, the audit procedures carried out by the National Organisation for the Certification of Qualifications and Vocational Guidance, as the competent authority overseeing compliance with the requirements set out herein, shall commence; if the requirements are not complied with, the set penalties will be imposed.

NACE

• 85.59 Other education n.e.c.

Output & Results

Output

Digital document production

Steps

Digital steps

Other information

Alternative titles

Licence of a private language school and/or a language centre to a legal person

Official title

Notification of the operation of a private language school and/or a language centre with a capacity of less than seventy-five (75) students per hour to a legal person

Ways of provision

Establishment

Legislation

Categories

Τype of procedure

Notifications

Trigger

Applied for

Trigger (submission method)

Application (digital)

Life events

Industrial Property, Photodentro

Type

Outgoing

N1

   ΔΔ
   
   0
   3
   0
   

   40151
   
   No
   1
   1
   
   
   Indefinite
   
   Identification with TAXISnet codes
   256964
   13007
   
   85.59
   
   
   EU-GO, Framers, SDG
   Supporting document

The procedure concerns the notification of operation of a private language school and/or a language centre to a legal person. 500.00 0.00 14 1 0 }} 30 minutes}} 1 hour}} 22 minutes 33 minutes

,,

1 Company law Setting up a business (sole proprietorship, partnership)

• To set up a company, see the link below.

Link https://www.gov.gr/ipiresies/epikheirematike-drasterioteta/enarxe-kai-luse-epikheireses/sustase-epikheireses

No No

2 Possession of passwords to enter software The applicant must be a holder of TAXISnet login credentials.

Link https://www.gov.gr/arxes/anexartete-arkhe-demosion-esodon-aade/anexartete-arkhe-demosion-esodon-aade/elektronike-eggraphe-diakheirise-kodikon-taxisnet

No No

3 Establishment The registered office of the legal person must be located in an EU Member State.

No No

4 Company law Its purpose, in accordance with its articles of association, must also relate to the provision of education and training services.

No No

5 Tax It must comply with the tax requirements.

No No

6 Administrative For legal persons, other than legal persons governed by public law, legal persons in the wider public sector, and legal persons whose members or part of the members of the board of directors or the management are determined ex officio: their shareholders or partners or members of their management must not have the status of civil servant, employee of a legal person governed by public law or a local authority. The legal representative of the legal person must not have the status of civil servant, employee of a legal person governed by public law, local authority or clergyman.

No No

7 Bankruptcy law Τhe legal person must not have been declared bankrupt and must not have filed for bankruptcy.

No No

8 Administrative It must not have been subject to administrative sanctions revoking approvals/licences or suspension of operations with regard to the same or another private education and vocational training institute within the last 2 years.

No No

9 Insurance It must comply with the social security requirements.

No No

10 Bankruptcy law Τhe legal representative of the legal person must not have been declared bankrupt and must not have filed for bankruptcy.

No No

11 Conditions for non-commission of criminal offenses The legal representatives of the legal person pursuing economic activity must not have been imposed with any criminal law sanction and must not have been convicted or sentenced by final judgment.

No No

12 Conditions for non-commission of criminal offenses The legal representative of the legal person must not have been dismissed from the post of civil servant or private teacher for disciplinary reasons.

No No

13 Administrative The legal representative of the legal person must not have been subject to administrative sanctions revoking approvals or licences or suspension of operations with regard to the same or another private education and vocational training institute within the last 2 years.

No No

14 Urban planning A building permit with approval for connection to public utility networks or as specified in Section 107(6), (7) and (8) of Law 4495/2017 (Government Gazette, Series I, No 167).

No No

15 Technical For the convenience of the interested parties, information on building infrastructure are to be found on the website of the National Organisation for the Certification of Qualifications and Vocational Guidance (ΕΟΠΠΕΠ). Building structures manual.

Link https://www.eoppep.gr/images/Foreis Dia Biou/Egxeiridio ktiriakon domon nov 2022.pdf

No No

16 Administrative All the necessary supporting documents must be kept in the file.

No No

1 Fee in favour of the National Organisation for the Certification of Qualifications and Vocational Guidance: EUR 400 per activity and per establishment fee in favour of the Ministry of Development: EUR 100 per activity and per establishment. 500 € - €

Cost Calculation One-off, Quantitative

Method of Payment Digital (debit / credit card), Tax Office cashier

Type of Cost Administrative Fee (not provided by e-paravolo webpage)

Fee Link https://eparavolo.eoppep.gr/welcome

No

1 Supporting documents of incorporation and representation. Legal documents from legal entities

Supporting documents of incorporation and representation.

Submission by: Keep within business establishment

Submitted by: Legal entities

Notes: The articles of association must show that the legal person has a permanent establishment in an EU Member State and that its purpose also relates to the provision of education and training services.

Document submitted under requirements: No

No 9338

2 A valid certificate from the Greek General Commercial Register (GEMI) regarding changes in the legal person. Certification

A valid certificate from the Greek General Commercial Register (GEMI) regarding changes in the legal person.

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 8619

3 Social security clearance of the legal person. Social Security Clearance Certificate (eEFKA)

Social security clearance of the legal person.

Relevant link: https://www.gov.gr/ipiresies/epikheirematike-drasterioteta/apaskholese-prosopikou/asphalistike-enemeroteta-phusikon-nomikon-prosopon-eephka

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 9447

4 Tax clearance of the legal person. Tax clearance certificate

Tax clearance of the legal person.

Relevant link: https://www.gov.gr/ipiresies/periousia-kai-phorologia/phorologia-politon/apodeiktiko-phorologikes-enemerotetas

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 3461

5 A self-declaration of the person concerned pursuant to Law 1599/1986, in which each shareholder or partner of the legal person must declare that they do not have the status of civil servant, employee of a legal entity governed by public law or a local authority. Solemn Declaration

A self-declaration of the person concerned pursuant to Law 1599/1986, in which each shareholder or partner of the legal person must declare that they do not have the status of civil servant, employee of a legal entity governed by public law or a local authority.

Relevant link: https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 7320

6 A certificate confirming that the legal person has not been declared bankrupt and has not filed for bankruptcy, or a Single Certificate of Judicial Solvency. Certificate from a court

A certificate confirming that the legal person has not been declared bankrupt and has not filed for bankruptcy, or a Single Certificate of Judicial Solvency.

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 8289

7 A self-declaration by the legal representative that they do not have the status of civil servant, employee of a local authority or any other legal person governed by public law or the status of clergyman, and that they have not been subject to administrative sanctions revoking approvals/licences or suspension of operations with regard to the same or another private education and vocational training institute within the last 2 years. Solemn Declaration

A self-declaration by the legal representative that they do not have the status of civil servant, employee of a local authority or any other legal person governed by public law or the status of clergyman, and that they have not been subject to administrative sanctions revoking approvals/licences or suspension of operations with regard to the same or another private education and vocational training institute within the last 2 years.

Relevant link: https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 7320

8 A certificate confirming that the legal representative has not been declared bankrupt and that they have not filed for bankruptcy. Certificate from a court

A certificate confirming that the legal representative has not been declared bankrupt and that they have not filed for bankruptcy.

Relevant link: https://www.gov.gr/arxes/oloi-foreis/dikaiosunes/pistopoietika-dikasterion

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 8289

9 A building permit with approval for connection to public utility networks or as specified in Section 107(6), (7) and (8) of Law 4495/2017 (Government Gazette, Series I, No 167). Βuilding permit

A building permit with approval for connection to public utility networks or as specified in Section 107(6), (7) and (8) of Law 4495/2017 (Government Gazette, Series I, No 167).

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 2243

10 A certificate of (active) fire protection for the use of a building for ‘Educational’ purposes issued by the relevant Fire Service. Fire safety certificate

A certificate of (active) fire protection for the use of a building for ‘Educational’ purposes issued by the relevant Fire Service.

Submission by: Keep within business establishment

Submitted by: Legal entities

Notes: (a) for language schools and language centres where the total number of students exceeds thirty (30) students per hour, a certificate of (active) fire protection for the use of a building for ‘Educational’ purposes issued by the relevant Fire Service, in accordance with the provisions of Fire Service Regulation No 13/2021 (Government Gazette, Series II, No 5519), as in force at any given time, which is issued in the name of the natural or legal person.

Document submitted under requirements: No

No 8050

11 A certificate issued by two (2) engineers confirming the structural adequacy of the building in relation to the maximum expected occupancy. Certificate

A certificate issued by two (2) engineers confirming the structural adequacy of the building in relation to the maximum expected occupancy.

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: Yes

Document’s requirement: Building

No 9703

12 A certificate of the main use area issued by a private engineer, with attached plans of the current state. Certificate

A certificate of the main use area issued by a private engineer, with attached plans of the current state.

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 9703

13 A self-declaration by the legal representative that the legal person has not been subject to any administrative sanction revoking approvals/licences or suspension of operations with regard to the same or another private education and vocational training institution within the last 2 years. Solemn Declaration

A self-declaration by the legal representative that the legal person has not been subject to any administrative sanction revoking approvals/licences or suspension of operations with regard to the same or another private education and vocational training institution within the last 2 years.

Relevant link: https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

Submission by: Keep within business establishment

Submitted by: Legal entities

Document submitted under requirements: No

No 7320

14 A copy of the criminal record of the legal representatives of the legal person pursuing commercial activity. Criminal record copy for judicial use

A copy of the criminal record of the legal representatives of the legal person pursuing commercial activity.

Submission by: Keep within business establishment

Submitted by: Legal entities

Notes: The criminal record must show that they have not been irrevocably convicted of any felony or misdemeanour, committed or attempted, including theft, embezzlement, fraud, extortion, forgery, counterfeiting, bribery, bodily harm, violation of provisions relating to drug offences or crimes of sexual assault or sexual exploitation for financial benefit, and, furthermore, that they have not been convicted or sentenced by final judgment, in accordance with Sections 8 and 9 of the Civil Servants’ Code (Law 3528/2007, Government Gazette, Series I, No 26).

Document submitted under requirements: No

No 2663

15 Fee in favour of the National Organisation for the Certification of Qualifications and Vocational Guidance (ΕΟΠΠΕΠ): EUR 400 per activity and per establishment Fee in favour of the Ministry of Development: EUR 100 per activity and per establishment. Proof of payment / Receipt

Fee in favour of the National Organisation for the Certification of Qualifications and Vocational Guidance (ΕΟΠΠΕΠ): EUR 400 per activity and per establishment Fee in favour of the Ministry of Development: EUR 100 per activity and per establishment.

Relevant link: https://eparavolo.eoppep.gr/welcome

Submission by: Keep within business establishment

Submitted by: Legal entities

Notes: For the submission of the initial notification of operation per activity (language school, language centre), a fee must be paid beforehand, per establishment, in accordance with Section 11 and Section 281(6) of Law 4442/2016 and Section 9 of Joint Ministerial Decision No 14715/GG4/2022 (Government Gazette, Series I, No 609), which is set at five hundred (500) euro. IMPORTANT! Of the fee, 80%, i.e. EUR 400, must be paid electronically via the ‘e payments’ application via the website of the National Organisation for the Certification of Qualifications and Vocational Guidance (ΕΟΠΠΕΠ), and the remaining 20%, i.e. EUR 100, in favour of the State budget, must be deposited in the Detailed Revenue Account (ALE) 1450113002 ‘20% of the fees for the pursuit of an economic activity subject to notification and/or approval’. Since the possibility for electronic procurement of the fee from the State budget has not been activated, the procurement of this fee will be carried out by the local tax offices (DOY), stating the code ALE 1450113002.

Document submitted under requirements: No

No 7053

16 Archived fire protection studies. Fire safety certificate

Archived fire protection studies.

Submission by: Keep within business establishment

Notes: For private language schools and language centres where the total number of students does not exceed thirty (30) students per hour, archived fire protection studies (active and passive, if required), in accordance with the provisions of Fire Service Regulation No 13/2021 (Government Gazette, Series II, No 5519), as in force at any given time, which should be copies of those officially deposited in the e-Licences information system for the issuance of approvals; and certificates issued by the Fire Service. If a study has not been submitted via the information system, it must be obtained from the physical dossier kept by the Fire Service, or it must be an approved study kept by the operator of the activity. The operator of the activity must be provided with the records of inspection, maintenance and proper functioning of active fire protection equipment, in accordance with Fire Service Regulation No 12/2012 (Government Gazette, Series II, No 1794).

Document submitted under requirements: Yes

Document’s requirement: Building

Alternative document of: 10

Yes 8050

Law Παράγραφος Θ3 4093 2012 222 Α

Description Paragraph I.3 (framework for granting licences, requirements) Amendments: - Section 65(2) (building requirements) of Law 4763/2020 (Government Gazette, Series I, No 254) – amendment to Section 88(1)(b) of Law 4547/2018 (Government Gazette, Series I, No 102) - Section 88(1a) of Law 4547/2018 (Government Gazette, Series I, No 102), amendment to paragraph I.3(8) of Law 4093/2012, substitution of subparagraph (a), addition to subparagraph (f) and addition of subparagraph (h), (building requirements) - Section 107(6), (7) and (8) of Law 4495/2017 (Government Gazette, Series I, No 167) (building permit, requirements) - Section 11(1)(3), of Law 4229/2014 (Government Gazette, Series I, No 8), amendment to paragraph I.3(1) of Law 4093/2012, (framework for granting licences), Section 11(1)(1), addition of paragraph 21 to paragraph I.3 of Law 4093/2012 (independent search for insurance and tax clearance information) - Section 48(5) of Law 4264/2014 (Government Gazette, Series I, No 118), amendment to/addition of paragraph I.3 of Law 4093/2012 (time for submission of applications) - Section 6(3)(4,) of Law 4218/2013 (Government Gazette, Series I, No 268), amendment to paragraph I.3, paragraph 17 of Law 4093/2012 (requirements – distinctive title) - Section 33(2) of Law 4186/2013, (Government Gazette, Series I, No 193), addition of paragraph (g) to paragraph I.3(8) of Law 4093/2012 (building requirements) - Section 30(1) of Government Gazette 4111/2013 (Government Gazette, Series I, No 18), addition to paragraph I.3(1) of Government Gazette 4093/2012 (framework for granting licences), Section 30(4a), amendment to paragraph I.3 of Law 4093/2012, paragraph 4(g) (requirements), Section 30(10), repeal of paragraph I.3(9) of Law 4093/2012 (building requirements), Section 30(18a), addition of paragraph 19 to paragraph I.3 of Law 4093/2012, (requirements, possession of several licences), Section 30(20), addition of paragraph 20 to paragraph I.3 of Law 4093/2012 (requirements)

Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20120100222

Law 4849 2021 207 Α

Description Reform and modernisation of the regulatory framework for the organisation and operation of open-air commercial trade, arrangements for recreational activities and the simplification of the framework for activities in education, improvements in chamber of commerce legislation, other provisions of the Ministry of Development and Investment and other urgent provisions.

Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20210100207

Joint Ministerial Decision 14715/ΓΓ4 2022 609 Β

Description Determination of the procedure, content and supporting documents, fees, monetary amount, and penalties for the approval of the establishment and operation, and notification of the operation of activities in the field of education.

Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20220200609

1 Interested party’s login to the NotifyBusiness platform

Responsible for Implementation Institutional software

Link www.notifybusiness.gov.gr

Description The interested party enters the NotifyBusiness platform with their personal TAXISnet credentials

No No

PT1M PT1M

2 Filling in the necessary information

Responsible for Implementation Institutional software

Description The interested party must fill in the information requested. No documents need to be submitted.

No No

PT30M PT20M

3 Completion of filling in the information – Electronic submission of the Notification

Responsible for Implementation Third entity software

Μethod of Implementation Data input in software

Link https://notifybusiness.gov.gr/

Description The notification shall be submitted electronically via the OPS-ADE information system or via www.notifybusiness.gov.gr; the notification will be assigned a unique number and a time stamp generated by the system. The file bearing a unique number serves as proof of submission of the notification, and no registration is required.

Notes Prior to the submission of the notification, the operator of the activity is obliged to have collected and keep at the place of its activity, in accordance with the following paragraphs, the administrative and building documentation, which must be available for any audit.

No No

PT2M PT1M

https://notifybusiness.gov.gr/ Notify Business

National Organisation for the Certification of Qualifications and Vocational Guidance (EOPPEP) – Contact details

https://www.eoppep.gr/index.php/el/phone catalog National Organisation for the Certification of Qualifications and Vocational Guidance (EOPPEP) – Contact details

Building structures manual of the National Organisation for the Certification of Qualifications and Vocational Guidance (EOPPEP)

https://www.eoppep.gr/images/Foreis Dia Biou/Egxeiridio ktiriakon domon nov 2022.pdf Building structures manual of the National Organisation for the Certification of Qualifications and Vocational Guidance (EOPPEP)