Issuance or Amendment of a Licence for the Establishment of a Fuel and Energy Station

From National Registry of Administrative Public Services



790f49eb-5807-4579-8338-18b99188fdeb 794958 Άδεια Ίδρυσης και Λειτουργίας Πρατηρίων Υγρών Καυσίμων

At a glance

Points of service

Points of Single Contact (ΚΕΠ – EKE), Regional units, Department of Fuel and Energy Service Stations of the relevant Regional Unit.

Digital provision points

Number of required documents

19 to 23

Fees

Variable

Deadline of completion

2 months

Description

This procedure concerns the issuance or amendment of a licence for the establishment of a Fuel and Energy Station. It is addressed to natural and legal persons.

Basic information

Competent body

MINISTRY OF INFRASTRUCTURE AND TRANSPORTATION

Authority/Public body’s Unit responsible for the institutional framework of the procedure

Service / organizational unit of a authority entity

Department of Fuel and Energy Service Stations of the relevant Regional Unit.

Related links

Notes

Within 30 days for the licence of the establishment and an additional 30 days for the licence to operate. In cases of resubmission of the application: within 15 days from the resubmission.

Last update

01/07/2024

Application

Application Type

Application / Solemn Declaration

Submission by:

Submitted by the applicant (in person or by post)

Submitted by:

Legal entities, Persons

Title

For the Operating Licence: Application – Solemn Declaration


What you will need

Means of authentication, identification and signature

Identification document, Identification with TAXISnet codes

    Print

    Requirements

      Fees

        Related


        Means of redress or appeal:

        Other Administrative Recourse

        Rules concerning a lack of reply from the competent authority and the legal consequences for the use:

        Tacit approval

        Licence for the establishment: In case the 30-day period expires without a response from the competent authority, then it assumed that the business has been lawfully established (tacit approval) and the interested party may request an Attestation of Lawful Establishment, according to article 10 par.4 of Law 3230/2004.

        Licence for the operation: In case the 30-day period expires without a response from the competent authority, then it assumed that the business can lawfully operate (tacit approval) and the interested party may request an Attestation of Lawful Operation, according to article 10 par.4 of Law 3230/2004.

        Amendment of the licence: In case the 15-day period expires without a response from the competent authority, then it assumed that the changes have been approved (tacit approval) and the interested party may request an attestation, according to article 10 par.4 of Law 3230/2004.

        NACE

        • 47.3 Retail sale of automotive fuel in specialised stores

        Output & Results

        Output

        Document Production

        Steps

          Digital steps

            Other information

            Alternative titles

            Granting / Issue / Amendment of a Licence for the Establishment of a Fuel and Energy Station

            Official title

            Issuance or Amendment of a Licence for the Establishment of a Fuel and Energy Station

            Languages supported

            English

            Ways of provision

            Establishment

            Legislation

              Categories

              Τype of procedure

              Trigger

              Applied for

              Trigger (submission method)

              Application (digital)

              Type

              Outgoing
              N1

              ,


            • 1 Company law Business formation (individual, corporate)
              • For company establishment see the link below

              No No

            • 2 Possession of passwords to enter software The applicant shall have a TAXISnet username and password.

              No No

            • 3 Administrative For the Establishment Licence: Υubmission of Application – Solemn Declaration for the issuance of an establishment licence.


              No No

            • 4 Citizenship For the Establishment Licence: The interested party (Natural Person) or the representative of the Legal Person (and its members) shall be a citizen of Greece, or of a EU or EEA member state.


              No No

            • 5 Company law For the Establishment Licence: The Legal Person shall be established in Greece.


              No No

            • 6 Administrative For the Establishment Licence: The interested party (Natural Person) or the representative of the Legal Person (and its members) shall meet the requirements of art.13 of PD 118/2006.


              No No

            • 7 Age For the Establishment Licence: The interested party (Natural Person) or the representative of the Legal Person (and its members) shall have reached the age of majority in accordance with electoral law.


              No No

            • 8 Conditions for non-commission of criminal offenses For the Establishment Licence: The interested party (Natural Person) or the representative of the Legal Person (and its members) shall not have been convicted for offences listed in Law 4439/ 2016.


              No No

            • 9 Ownership For the Establishment Licence: The interested party (Natural Person) or the representative of the Legal Person shall be entitled to use the space where the Station will be installed.


              No No

            • 10 Geographical For the Establishment Licence: The location where the Station will be installed shall be in an area where such land usage is not prohibited by the applicable provisions.


              No No

            • 11 Administrative For the Establishment Licence: The requirements of the institutional framework of PD 1224/1981 and RD 465/1970 shall be met.


              No No

            • 12 Technical For the Establishment Licence: The study of the station facilities and equipment shall have taken into account the requirements of the national and European regulations and standards.


              No No

            • 13 Administrative For the Establishment Licence: An application for the authorisation to cut the road shall have been submitted to the competent service responsible for the maintenance of the road.


              No No

            • 14 Technical For the Establishment Licence: ΝSpaces and facility equipment shall have been configured in accordance with the institutional framework requirements.


              No No

            • 15 Administrative For the Establishment Licence: They shall have accepted the Model Environmental Commitments.


              No No

            • 16 Administrative For the Operating Licence: Submission of application – solemn declaration for the issuance of an operating licence.


              No No

            • 17 Administrative For the Operating Licence: All conditions of the establishment licence shall have been respected and all requirements of the institutional framework (PD 1224/1981, RD 465/1970, Law 4439/2016) shall have been met.


              No No

            • 18 Technical For the Amendment of the Licence: Description of the changes


              No No

            • 19 Administrative For the Amendment of the Licence: Submission of the documentation related to the changes brought, according to the institutional framework (article 18 par.4 of RD 465/1070)


              No No

            • 1 Administrative fee €30 (an additional 30€ for each new pump or distributor, irrelevant to the number of throttles) 30 €

              e-Administrative Fee code 8228

              Cost Calculation Quantitative

              Method of Payment Bank cashier, Digital (debit / credit card), Digital (web banking), Hellenic Post

              Type of Cost e-Administrative Fee

              Fee Link https://www1.gsis.gr/sgsisapps/eparavolo/public/welcome.htm

              No

            • 2 Contributory duty 200 €

              Cost Calculation One-off

              Method of Payment Tax Office cashier

              Type of Cost Impost

              No

            • 1 For the Establishment Licence: - For Natural Persons (NP): ID Card or copy of passport Official document

              For the Establishment Licence: - For Natural Persons (NP): ID Card or copy of passport

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Persons


              Document submitted under requirements: No


              No 6440

            • 2 For the Establishment Licence: - For Legal Persons (JP): Legalisation documents (statutes, representation) Legal documents from legal entities

              For the Establishment Licence: - For Legal Persons (JP): Legalisation documents (statutes, representation)

              Submission by: Submitted by the applicant (digital), Submitted by the applicant (in person or by post)

              Submitted by: Legal entities


              Document submitted under requirements: No

              Alternative document of: 1

              Yes 9338

            • 3 For the Establishment Licence: Solemn declaration of the Natural Person or the representative of the Legal Person about not having been convicted and about the right to use the space Solemn Declaration

              For the Establishment Licence: Solemn declaration of the Natural Person or the representative of the Legal Person about not having been convicted and about the right to use the space

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 4 For the Establishment Licence: In order to satisfy the requirement relative to the location where the station is to be installed (i.e. that it shall not be within an area where the applicable provisions prohibit such use): - Land surveyor’s diagram in quadruplicate, signed by a competent engineer - Solemn declaration by an engineer Topographical drawing

              For the Establishment Licence: In order to satisfy the requirement relative to the location where the station is to be installed (i.e. that it shall not be within an area where the applicable provisions prohibit such use): - Land surveyor’s diagram in quadruplicate, signed by a competent engineer - Solemn declaration by an engineer

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 6851

            • 5 For the Establishment Licence: Solemn declaration by an engineer: - About meeting the requirements of the institutional framework, PD 1224/1981 and RD 465/1970 - Regarding the station installation and equipment study, that the requirements of the national and European regulations and standards have been taken into account - An application for the approval of the cutting regarding the maintenance of the road Solemn Declaration

              For the Establishment Licence: Solemn declaration by an engineer: - About meeting the requirements of the institutional framework, PD 1224/1981 and RD 465/1970 - Regarding the station installation and equipment study, that the requirements of the national and European regulations and standards have been taken into account - An application for the approval of the cutting regarding the maintenance of the road

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 6 For the Establishment Licence: Drawing of the general layout and of the traffic connection or cutting of the sidewalk, in quadruplicate Drawings / studies by an engineer / architect

              For the Establishment Licence: Drawing of the general layout and of the traffic connection or cutting of the sidewalk, in quadruplicate

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 5768

            • 7 For the Establishment Licence: Drawing of the electro-mechanical installations, in quadruplicate Electromechanical drawing

              For the Establishment Licence: Drawing of the electro-mechanical installations, in quadruplicate

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 5280

            • 8 For the Establishment Licence: Drawings of details accompanied by a file of detailed documentation of the technical characteristics of the construction of the equipment, in quadruplicate Drawings / studies by an engineer / architect

              For the Establishment Licence: Drawings of details accompanied by a file of detailed documentation of the technical characteristics of the construction of the equipment, in quadruplicate

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 5768

            • 9 For the Establishment Licence: Technical report, signed by a competent engineer, on the electromechanical facilities, in quadruplicate. Technical report

              For the Establishment Licence: Technical report, signed by a competent engineer, on the electromechanical facilities, in quadruplicate.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 1068

            • 10 For the Establishment Licence: Form of adoption of the Model Environmental Commitments Official document

              For the Establishment Licence: Form of adoption of the Model Environmental Commitments

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 6440

            • 11 For the Operating Licence: Authorisation of cutting or lowering the sidewalk level Rule

              For the Operating Licence: Authorisation of cutting or lowering the sidewalk level

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 1127

            • 12 For the Operating Licence: Valid fire-safety certificate Certificate

              For the Operating Licence: Valid fire-safety certificate

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 9703

            • 13 For the Operating Licence: Building licence Official document

              For the Operating Licence: Building licence

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 6440

            • 14 For the Operating Licence: Volumetric table by an accredited volumetric body for each fuel tank. Table / Statement / Catalogue

              For the Operating Licence: Volumetric table by an accredited volumetric body for each fuel tank.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 8689

            • 15 For the Operating Licence: Registration numbers of the tanks. Table / Statement / Catalogue

              For the Operating Licence: Registration numbers of the tanks.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 8689

            • 16 For the Operating Licence: Solemn declaration of the installer of the fuel management system (inflows and outflows), along with a solemn declaration of the engineer. Solemn Declaration

              For the Operating Licence: Solemn declaration of the installer of the fuel management system (inflows and outflows), along with a solemn declaration of the engineer.

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 17 For the Operating Licence: ATEX explosion proof certificates for pumps, distributors, level gauges and other equipment. Certificate

              For the Operating Licence: ATEX explosion proof certificates for pumps, distributors, level gauges and other equipment.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 9703

            • 18 For the Operating Licence: Certificate of the metal and/or synthetic fuel tanks, lifting machines and electrical installations. Certificate

              For the Operating Licence: Certificate of the metal and/or synthetic fuel tanks, lifting machines and electrical installations.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: No


              No 9703

            • 19 For the Operating Licence: Attestation of the water – sewerage company (where required). Certificate

              For the Operating Licence: Attestation of the water – sewerage company (where required).

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: Yes

              Document’s requirement: Technical

              No 9703

            • 20 For the Operating Licence: Certificate of geomembrane (if required). Certificate

              For the Operating Licence: Certificate of geomembrane (if required).

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: Yes

              Document’s requirement: Technical

              No 9703

            • 21 For the Operating Licence: Solemn declaration of engineers about the implementation of the works. Solemn Declaration

              For the Operating Licence: Solemn declaration of engineers about the implementation of the works.

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 22 For the Operating Licence: Solemn declaration of assumption of the duties of service station manager (by a person holding a certificate of exercise of the profession of manager) . Solemn Declaration

              For the Operating Licence: Solemn declaration of assumption of the duties of service station manager (by a person holding a certificate of exercise of the profession of manager) .

              Relevant link: https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-upeuthunes-deloses

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons

              Relevant Procedure: Solemn declaration and electronic solemn declaration

              Document submitted under requirements: No


              No 7320

            • 23 For the Amendment of the Licence: A technical report/description of the changes. Technical report

              For the Amendment of the Licence: A technical report/description of the changes.

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: Yes

              Document’s requirement: Administrative

              No 1068

            • 24 For the Amendment of the Licence: Submission of the related documentation Additional supporting documents

              For the Amendment of the Licence: Submission of the related documentation

              Submission by: Submitted by the applicant (in person or by post)

              Submitted by: Legal entities, Persons


              Document submitted under requirements: Yes

              Document’s requirement: Administrative

              No 9102

            • Ministerial Decision 7135/81 2019 714 Β

              Description Digital Registry (as amended and still in law)


            • Royal decree 465 1970 150 Α

              Description Prerequisites, documentation - Article 15 (prerequisites) - Article 16 (Competent authorities) - Article 17 (Documentation – Procedure for licence to establish) - Article 18 (Documentation – Procedure for licence to operate – Procedure for amending the licence) Amendments: - Law 4439/2016, (GG 122/Α), Simplification of the process of licencing fuel station, article 14 – amending articles 17, 18 PD 1224/1981 and article 17, 18 RD 465/1970 (prerequisites, documentation) - PD 1224/1981, (GG 303/Α), amending RD 465/1970 (prerequisites, documentation) - PD 118/2006, (GG 119/Α), amending RD 465/1970 (prerequisites) - PD 475/1976 (GG 169/Α), amending RD 465/1970 (prerequisites)


            • Ministerial Decision 81540/1445/Φ.4.2 2015 2984 Β

              Description Facilitation of application submission via ΚΕP/ ΕΚΕ Amendments: • JMD 33180/351/2019 (GG 1454/Β), prerequisites for the establishment and operation of fuel stations within ports and tourist ports for providing fuel to vessels • MD 24541/409/Φ.4.2/2018 (GG 1424/Β), amending MD 81540/2015, replacement application form


            • 1 Establishment stage: Submission of application and of required documents

              Responsible for Implementation Other

              Μethod of Implementation Manual Action

              Description Establishment stage: The interested party submits to the Protocol Office of the Directorate of Transport and Communications of the relevant Regional Unit an Application – Solemn Declaration of the establishment/of the amendment of the licence for a liquid fuel station, accompanied by all the required evidence.

              No No


            • 2 Establishment stage: Notification of the interested party and of other competent authorities

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Establishment stage: The employee of the competent Department/ Directorate sends the establishment licence/ the amended licence for a liquid fuel station, along with the approved plans, to the interested party and notifies it to the relevant building service, as well as to the relevant road maintenance service responsible for the road in front of the station to be established.

              No No


            • 3 Operation stage: Submission of application and of required documents

              Responsible for Implementation Other

              Μethod of Implementation Manual Action

              Description Operation stage: The interested party submits to the Protocol Office of the Directorate of Transport and Communications of the relevant Regional Unit an Application – Solemn Declaration of the operation/of the amendment of the licence for a liquid fuel station, accompanied by all the required evidence.

              No No


            • 4 Operation stage: Notification of the interested party and of other competent authorities

              Responsible for Implementation Competent Employee

              Μethod of Implementation Manual Action

              Description Operation stage: The licence/amended licence is sent to the interested party and notified to the competent service of the Ministry of the Environment, the local Police Department, the local Tax Office and the competent service keeping the fuel management system (inflows/outflows) of the GGPS.

              Notes GGPS = General Secretariat for Information Systems of Public Administration

              No Yes


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