Authorisation and Electronic Authorisation

From National Registry of Administrative Public Services



78adb8d7-0870-4052-aa68-5f97e60e3645 621658 Εξουσιοδότηση και ηλεκτρονική εξουσιοδότηση

At a glance

Points of service

Public entities, Decentralized Administrations, Regions, Municipalities

Number of required documents

1

Fees

Provided without cost

Estimated Time

10 minutes

Estimated Time (digitally)

9 minutes

Description

The procedure concerns the issue of an authorisation by the person directly concerned to the person authorised to act on his/her behalf, in the course of handling cases and up to the range of powers given to him/her. In order for the authorisation to be accepted by each administrative authority, it should bear the authentic signature of the authorised and directly concerned person, as this ensures the declaration of his/her will. The authorisation shall be issued either by visiting the citizen to any administrative authority or a Point of Single Contact (ΚΕΠ-ΕΚΕ) to certify his/her authenticity in the authorisation document he/she wishes, or by using the e-exousiodotisi electronic issuing service through the Single Digital Gateway (gov.gr) of the public administration.

Basic information

Competent body

MINISTRY OF DIGITAL GOVERNANCE

Authority/Public body’s Unit responsible for the institutional framework of the procedure

,

Authority responsible for the provision of the procedure

MINISTRY OF DIGITAL GOVERNANCE

Provided to

Related links

Notes

The electronic authorisation is issued through the Single Digital Gateway (gov.gr) of the public administration, in the following two (2) ways: by your personal web banking codes to available banking institutions or your personal Taxisnet access codes. The authorisation you will issue is legally equivalent to the authorisation given to the authenticity of the signature by an administrative authority and you can either send it electronically, or print it and submit it to a public service in paper form.

Application

Application Type

Application

Submission by:

Submitted by the applicant (digital), Submitted by the applicant (exclusively in person)

Submitted by:

Persons

Title

Authorisation with signature authenticity attestation.


What you will need

    Print

    Requirements

      Fees

        Related




        Output & Results

        Output

        Digital document production, Document Production, Information via gov.gr inbox

        Steps

          Digital steps

            Other information

            Alternative titles

            Authentic signature

            Official title

            Authorisation with signature authenticity attestation


            Legislation

              Categories

              Τype of procedure

              Trigger

              Applied for

              Trigger (submission method)

              Application (digital), Application (handwritten)

              Type

              Outgoing


            • 1 Possession of passwords to enter software The user should hold either (a) Taxisnet, or (b) web banking access codes in one of the available banking institutions, for the issue of an electronic authorisation.


              No No

            • 2 Technical The user must have certified the number of his/her mobile phone, either (a) in the National Communications Register (if he/she uses the Taxisnet codes), or (b) in the banking institution in which he/she holds web banking codes, for the purposes of issuing electronic authorisation.


              No No

            • 1 In the case of an authorisation text drawn up by the person concerned in a natural and non-electronic way, the necessary procedure for attesting the authenticity of his signature by an administrative authority or by a Point of Single Contact (KEΠ-EKE) is required to demonstrate the original proof of the identity of the person concerned. For Greek citizens, the means of proof of identity are: the police identity card or passport or driving licence or the booklet of a main insurer. This information is acceptable as identification documents even if their validity has expired, as the basic identity of the person remains unchanged. Identification document

              In the case of an authorisation text drawn up by the person concerned in a natural and non-electronic way, the necessary procedure for attesting the authenticity of his signature by an administrative authority or by a Point of Single Contact (KEΠ-EKE) is required to demonstrate the original proof of the identity of the person concerned. For Greek citizens, the means of proof of identity are: the police identity card or passport or driving licence or the booklet of a main insurer. This information is acceptable as identification documents even if their validity has expired, as the basic identity of the person remains unchanged.

              Submission by: Presented by the applicant


              Document submitted under requirements: No


              No 2244

            • Law 27 4727 2020 184 Α

              Description Documents issued through the Single Digital Gateway (gov.gr) shall bear a unique identification number and an advanced electronic seal of the Ministry of Digital Governance and shall be compulsorily accepted by all public and private bodies, as well as by natural or legal persons or legal entities, either as electronic documents without requiring an electronic signature or other electronic stamp and with the power of an original document, or as printed documents, if they are printed by the online application of the Single Digital Gateway, without further formalities or validation process and with a copy of it.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20200100184

            • Regulatory Act 28 2020 68 Α

              Description Authorisation by means of the Single Digital Gateway of the Public Administration shall have the same effect in both its electronic and paper form as a certificate of authentic signature referred to in Article 11 of Law 2690/1999 (A45). The date indicated in the advanced or approved electronic stamp of the Ministry of Digital Governance shall correspond to the date of issue of the electronic authorisation.

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20200100068

            • Law 11 2690 1999 45 Α

              Description Competence for the attestation of the signature authenticity of each administrative authority and Point of Single Contact (ΚΕΠ-ΕΚΕ).

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=19990100045

            • Law 93 4962 2022 148 Β

              Description Cases of exceptional jurisdiction of the Hellenic Polices Services to confirm the authenticity of the signature and validate copies of documents - Amendment to Article 11 of Law 2690/1999

              Legal references https://www.et.gr/api/DownloadFeksApi/?fek pdf=20220100148

            • 1 Receipt of the authorisation-Control Identity Text.

              Responsible for Implementation Competent body

              Μethod of Implementation Manual Action

              Description The administrative authority shall receive the authorisation text drawn up by the directly concerned person as authorising officer, and shall check the identity of that person as shown in the original.

              No No


            • 2 Signature by the person directly concerned and attestation of authenticity of his signature.

              Responsible for Implementation Competent Employee


              Description The person directly concerned, who is the authorised person, shall sign the document of authorisation which he has drawn up before the competent official, who shall subsequently attack the act of attesting the authenticity of the signature in accordance with Article 11 of Law 2690/99.

              Notes All administrative authorities and the Points of Single Contact (ΚΕΠ-ΕΚΕ) shall confirm the authenticity of each citizens signature in a written declaration signed before the authority.

              No No


            • 1 Navigation on the service page on gov.gr

              Responsible for Implementation gov.gr

              Μethod of Implementation Data input in software

              Link https://www.gov.gr/ipiresies/polites-kai-kathemerinoteta/psephiaka-eggrapha-gov-gr/ekdose-exousiodoteses

              Description The user locates the service page on gov.gr and chooses "entry to the service". Then chooses to be authenticated (General Secretariat for Information Systems for identification with Taxisnet codes, or bank to which he/she has a web banking account).

              No No


            • 2 Connection to service (automatication)

              Responsible for Implementation gov.gr

              Μethod of Implementation Software interaction (interoperability)

              Description To connect to the service, the user should be identified (authenticated). The authentication can be made either using his or her personal Taxisnet codes, or using the web banking codes he/she owns.

              Notes In case of authentication with Taxisnet codes, the user consents to provide access to the single digital portal access to use his or her personal data (VAT, Name, Last name, Father, Year of Birth), provided by the tax register of the MINISTRY OF FINANCE managed by the Independent Authority for Public Revenue (AADE). The process of authentication by web banking may vary depending on the bank. This means that to complete, the user may request the input of a disposable code (OTP) or the approval by push notification. In the process of authentication, the user consents to the acquisition of the Single Digital Portal access to the users personal data, and in particular to: Name of Surname, VAT, mobile phone number (if available and used for the authentication of the user by the bank).

              No No


            • 3 Completion of delegation fields

              Responsible for Implementation gov.gr

              Μethod of Implementation Data input in software

              Description The user (authoriser) after confirming the correctness of his/her recovered personal data (name, surname, APM, mobile phone, date of birth), completes his/her basic information (personal data, home address and contact details). Moreover, he/she enters the authorisation and the authorised person’s text (personal, home and communication address).

              Notes Most fields are optional and do not have to be supplemented. If one of the mandatory fields is not filled, a relevant message to the user appears. All mandatory fields need to be filled in to continue the process of creating the electronic authorisation.

              No No


            • 4 Confirmation of the issue

              Responsible for Implementation gov.gr

              Μethod of Implementation Data input in software

              Description After completing all the necessary fields, a preview of the electronic authorisation is made to verify the correctness of the data completed. Before issuing, the user should give his/her confirmation, either through the gov.gr wallet application, or by entering the six-digit confirmation code that will be sent to his/her mobile phone via a message (sms). If he/she chooses to confirm that when he/she receives the relevant notification on his/her mobile, he/she opens his application and gives his/her consent. If he/she chooses to send sms to his/her mobile, he/she enters the six-digit code received via a message. If he/she does not receive the notification or the sms, he/she has the option to repeat the process of selecting the confirmation way.

              Notes If the confirmation is not given, the procedure cannot be continued.

              No No


            • 5 Appointment of delegation

              Responsible for Implementation gov.gr

              Μethod of Implementation Software action

              Description The electronic document of the authorisation shall be created and saved to the register of the citizen (user).

              Notes The citizen (user) has the following options for the authorisation he/she has created: (a) may save the licence in a pdf format on his/her computer ("save" button), (b) receive it at his/her email address ("mail" button), (c) send sms with the hyperconnection to his/her mobile ("SMS" button), (d) communicate the document to the other citizens office ("Storage" button) by introducing the name, surname and Tax Identification Number of the recipient, (e) withdraw the document and cancel its force ("Recall" button). The documents issued by gov.gr bear a unique verification identification number and an advanced electronic stamp of the Ministry of Digital Governance.

              No Yes




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